* Required information |
ReadmeProject details
Phase |
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Status |
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Start Date | Enter the starting date of your initiative, by clicking on the calendar icon bellow - when you started to work on different step of the initiative
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Initiative name ID Provided by DT PMO | yet to be provided | |||
Description of the initiative | Current Scenario:
Atlassian announced that they will be no longer support current server licence and will end any support by Feb 2024. As a result, wiki.solvay.com needs to move to either one of the following:
The project aim to
Mitigate the impact for the respective teams by providing teams with the same solution. | |||
Domain & Product | ||||
Requested Domain Journey / Platform |
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| Involved Domain Journey/ Platform |
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Initiative Ownership | ||||
Digital Technology Partner | Enter the Digital Technology Partner, using « @ » for user attribution (if not known refer to the DT Playbook in "Relation with GBU & BSA" chapter) @ | |||
Product Manager / Service Delivery | TAN, Li-Lian | |||
Roadmap & Key objectives | ||||
Roadmap | ||||
2023 Digital Technology Key objective | Part of Run the Business | |||
Priority | Priority 1 : part of Run the Business | |||
Phase 1: Envision - High level initiatives
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First, let´s start with the Problem space
1.1. Reason
* Why is this initiative proposed today?
Current licence model end of life at Feb 2024 and rejection of TSA be vendor in PO2 framework. If not done :
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1.2. Benefits
What are the new capabilities expected?
| N/A (keep existing solution and capabilities) |
What will it replace? Is it a new solution or an existing one?
| Confluence will only be replaced with the new licence and adding a new confluence instance for SCo. |
1.3. Target users
Who are the future users?
2000 users splitted equally in ECo and SCo. Transversal application used accross functions and GBUs
What is the number of users impacted?
| Moving from unlimited user scheme to 1000 users (contributors) per new entity. |
What about the Business Needs?
1.4. Value proposition
What is the value of the initiative?
Financial Business expectation (ROI, benefits, savings,...) + Qualitative Business expectation (business value, market fit, visibility,...)
Business Continuity This is not an exhaustive list:
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1.5. Business goals
How does the product / deliverable align with the business goals?
| If the project is not done, potential loss of knowledge and data linked to key operational processes in functions and business. |
1.6. Challenges
Are there any challenges in developing the product?
| N/A as we keep the existing version of the product serviced by Atlassian |
1.7. Business metrics
How will we measure success?
no data loss during migration to new SCo instance End users from the 2 new entities can access their respective content |
1.8. Cybersecurity
Please duplicate this template and contact the SIP team in order to get your corresponding folder. Then, for the envision phase, answer to the initiative card tab and to the 7 high-level questions in the "Security Scoring" tab. These questions will help the SIP team to determine the level of cybersecurity & compliance support you will need. Please contact the team by email: @SIP_team@solvay.com
If not able to answer yet, explain it at the Envision gate and it will be the DTLT to decide if green light or not considering with the high level of uncertainty
1.9- Involvment of Data Domains
If your initiative is working with data, please select the domain which is impacted:
- Marketing & Sales (for examples: Customer & Market segment / Price conditions & CMIR)
- Supply Chain Management (for examples: Routes & Rates)
- Procurement (for examples: Master data: Vendors, Contracts, Material (Group)/ Reference Data: Payment terms, Structures)
- Finance (for examples: Management (MAC)/ Financial (FAC)/ Treasury)
- HR (for examples: HR Master Data (Employee, Personal, Identity))
- Industrial (for examples: BOM, Asset Hierarchy, MES Tag, Process Batch)
- R&I (for examples: Products, Equipments/ Projects)
- Structures & shared referential (for examples: Structures/ Shared referential data/ Finished goods)
- Sustainability
1.10. Up to investment
Estimated Delivery phase start date*
| Estimated Delivered end Quarter* January 2024 |
What is the coherent money to commit on the initiative?*
| 2023 (in K€)* | 2024 (in K€)* | 2025 (in K€) | |
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Estimated size of investment (high level) | 20 | 5 |
What is the coherent run and build commit on the initiative?
Only run cost impact - TCO over 10Y will be finalized during the strategize phase215 K euros |
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Please add here the required envelop needed to work on the strategize phase - if needed (maximum 40k€) :
| N/A |
1.11. Resources
What skills and talents do we need?
Here kind of skills required in order to start to fill the Capacity Planning. If name already available please write the name
| Darren Ong (technical expert) / Benard Kee (technical expert) / Gauthier Blesbois (Project Manager) / SSO team |
1.12. Methodology to apply (refer for Accolade)
Do you think your initiative will best cope with a waterfall or agile methodology?
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If the initiative will be done in Agile methodology, please contact during the strategize phase Nicolas LOVAGNINI
Phase 2: Strategize
Understand: How this bring value? Which pain points will it removes? Will it be delivered in Agile or Waterfall?
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Now, we can move on to the Solution space
2.0 Scope / Deliverables
What is your list of scope if waterfall initiatives (technical, functional & organizational) / deliverables foreseen? What are your list of Epics if Agile initiatives?
2.1. Actions to complete
| Mandatory actions * (please contact them together if possible) | ||
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Description of the action / task | Contact | Document & examples (please make your own copy and insert new link here) |
Contact each relevant pool lead to book resources in the capacity planning tool
| Complete Capacity planning tool | |
Complete Accolade
| Claire Bazin | Complete Accolade |
Review with Enterprise Architect the actual solution answering the objective
| Complete Architecture Impact Analysis (AIA) | |
Check you have confirmed the involvement of each platform | Revert to SDM of each Platform | |
Identify security needs (Confidentiality, Integrity, Availability) and define security measures to be implemented by the initiative team
| Complete the security questionnaire in “SIP Support tool” | |
Support for budget estimation (via the Workload & Cost), Financial evaluation (Total Cost of Ownership over 10Y), saving validation
| W&C: to be filled in to Accolade in preparation phase TCO over 10Y: | |
Data Governance: if data is required, please identify the business objects in each domain (refer to envision phase)
| Data Governance Strategise for Initiative Briefs | |
| Optional | ||
If any relation needed with a supplier
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If it concerns a key supplier, a sourcing strategy has to be defined
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If conformity by design is required
| GMP (pharma), ISO | |
2.2. Users needs
What do users dislike about the current solution?
Applicable when a new solution is developed
What tools or features do your users wish to have?
What value will it add to the user´s lives?
What alternative do we have?
2.3. Overall Service Delivery Management for a project
A standardised process for creating and introducing services. It may sound basic, but Service Design and Introduction should be considered at the very beginning of the project.
- Moving through the various project stages from Envision, strategize (requirements gathering) to planning, delivering value and testing before deploying the service.
- Embedding service introduction activities into project delivery, with defined success criteria at each stage avoids a re-work which can negatively impact the project in terms of time, cost and quality.
Who is the service owner?
What is the target?
Which platform will maintain the new service?
2.4. Risk Analysis
What are the risks (refer to Risk analysis matrix in Accolade)?
Are there any internal / external constraints and what are the preventive actions associated?
Identify risks and mitigation plans
2.5. Solvay One Planet Objectives
What is the qualitative assessment of Hardware/ Data processing/ Project’s contribution to Solvay One Planet?
- Is the business ambition you will support improving or not sustainability? - Will you increase or decrease the number of hardware we need to operate? How much ? - Will you generate or transfer an important amount of data, especially videos? How much? |