Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZWFA73B


Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

GAR List



Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation


Check if postings above 750k€, for KLE have justification added to the post. 
Check if postings above 250k€, for NKLE have justification added to the post. 



Every end of the month is necessary guarantee that the postings with amounts above 750/250K€ have the necessary justification in attachment. This analyse is necessary because all the documents especially those with large amounts should have a clear and transparent support for them that  allows to anyone easily and clearly understands what document is it and why was created for.

1.2. Scope


Who:Operations TeamAccounting Platform
When:weekly (1x week); D+1; D+2; D+3; D+4Monthly (D+1 : D+4)
What:Check if postings above 750k/250K€ have justification added to the post.
Company:ALL (PF1/WP1)ALL (PF1/WP1)
SAP transaction:ZWFA73B
Starts in:01/04/2019
Updated:01/04/2019


2. Definitions

See Finance Glossary:

3. Tasks description


On a monthly basis (with special attention to closure period - between D+1 and D+4), Accounting Platform Team - using transaction ZWFA73B - generates the list of manual entries according to the threshold defined that needs to be analyzed. These documents need to have proper documentation attached that justifies the manual entry in the ERP. 

The Accounting Platform team will analyse the documents posted in the currently month and check if those documents have the respective justification or not.

If not, Accounting Platform team should see who is the responsible for the documents and request to the responsible to add the justification to the respective file.

Starting at D+1, Accounting Platform will proceed to the same analyse to guarantee that none of the documents are without the properly documentation, by the closure of month (before BFC package is published). 

3.1. I do the analyse

3.1.1. I create the list of documents to be justified


Transaction: ZWFA73B ; I choose the variant IC_CAM ; I fill with the month/companies/amount 250K€/750K€, etc.



3.1.2. I select "Justification of selected documents"



Once the transaction loads, I should filter the "attachment" column by the red ones has shown in the image below, because I want analyse those documents which do not have any document associated:


Now that I have all the number of postings without documents I do some analyse of each one, and ask to the responsible user to add the respective justification at the post document:


I see who is the responsible in the respective posting or i can use the transaction SU01D, fill with the ID user and the transaction brings me the name of the person:


Now that I know who is the person, I should ask them by email to analyse that posting and add the justification

3.2. Exceptions

3.2.1. I exclude for the analyse the postings automatically reversed, which system don't bring the justification of the original posting, but we guarantee that the original document have the right justification

3.2.2. I also exclude some postings usually automatically posted by system that never have justification, and other some specific postings



End of document.