Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation


1.2. Scope

The procedure is applied to entity Cytec Engineered Materials Limited (UK WP1) (SAP code 7771).


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I extract the data from SAP


Transaction: KE24

Operation concern: Z006

Variant: FERRAR

Layout: /FERRA




Then I extract the data to Spreadsheet.



Open the download from SAP:





3.1. I extract the file from Drive


Download the sheet Blank from Drive to Excel so I can compile the data.

https://drive.google.com/drive/folders/1smevpLH_K6wvHEj19EUXKKQJfcec_r9m


When downloaded, I will copy the information from SAP to sheet KE24.



Paste using Special Paste (Values only).


Make sure that the formulas in columns T and U are applied to all the rows.


Filter on the column T only the "YES"


Here I copy all the data from column A to S and paste to sheet Calculations.


Then return to sheet KE24, clear the filter in the column T and Select all again.


Now filter the column U only with "YES" too.



Copy all the data from column A to S and paste to sheet Calculations.


Then return to sheet KE24, clear the filter in the column U and Select all again.


Return to sheet Calculation and make sure that the formulas in columns T, U and V are applied to all the rows.


When in column U I have a "YES", I don't need to change any formulas.

When in column U I have a N/A, I need to insert the column corresponding to "Ship-To Party", column I.




Calculate SUM:


And copy the result to sheet Summary.

Open the previous month file and update Excel Summary sheet with the amounts from previous months.


Note: Material&Customer - Do not change unless I receive some communication via e-mail. Always confirm requested modifications with Gerald Perrin or Anne Perazio.

3.3. I send an email with the compile data

In the end, send an email to info@aeroteam-to.it with the file.


...

End of document.