Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

Non-recurring items (below REBITDA).pdf



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1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to describe the operations to report some non-recurring items in order to allow Group accounting reporting to control the classification of items in or out of REBITDA.

1.2. Scope

The procedure affects all companies under consolidation perimeter in full integration and is applicable with effect from April 30th 2013.

Applicable to all Portuguese companies:

  • 6414 - Solvay Biotecnologia Portugal – Unipessoal, Lda
  • 6424 - SLV Specialties Portugal, Unipessoal, LDA

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

SBS – Solvay Business Services
FA SL – Financial Accounting Service Line (Service Unit)
BFC – Consolidation tool
CAM – Company Accounting Manager
GAR – Group Accounting and Reporting
PF1 – Solvay Legacy's SAP system
AP SL - Service Line - Accounting Platform

3. Responsabilities

The CAM or delegated AP SL provide detailed information on headlines of the non-recurring items.

4. Periodicity

Monthly on D+3

 5. File preparation and Storadge

 The CAM or delegated AP SL provide detailed information on listed headlines of the non-recurring items through an excel file and store the file in Aodoc's Library: Functions - Finance - Group Accounting Report.  


Non-recurring items subject to detail reporting :

R45100

Restructuring expenses of the period excluding depreciation

R45200

Use of restructuring provisions

R45300

Accruals to restructuring provisions

R45500

Restructuring - Impairment of fixed assets

R45600

Restructuring - Write-down of inventories / receivables

R48611

Loss on intangible and tangible assets disposals non-recurring

R48660

Loss on investments disposals

R48690

Other non-recurring expenses

R48711

Gain on intangible and tangible assets disposals non-recurring

R48760

Gain on investments disposals

R48790

Other non-recurring operating income

5.1. I Prepare detailed information within the excel File

I open Company codes folders in link below:

\\ptcarfs01\GroupFolders\SU_FA_Other EMEA_ADM\ACCOUNTING PLATFORM\1SCo\Non recurring



I Choose in current Year, the file for each company code.

The file name have to follow the convention:

mm-yyyy-xxxxx-Non_Recurrent_Items.xls

mm --> month

yyyy-->year

xxxxx --> company code with 5 digits

5.1.1. Step 1 - I update the file 

I Take the figures and print screens in SAP:  

Insert transation KE30, and run profitability report ZZZ-SOLVFCMT L2015 - Income Statement

Perform below selections

  • company
  • fiscal year 
  • period from
  • period to


Example 6414: 


copy the figures and print screens to the excel file mm-yyyy-xxxxx-Non_Recurrent_Items.xls ( carla: ficheiro criado para 6414 e 6424)

inserir imagem para novas ccys)


The amounts need to be inserted in the file with opposite signs.  Amounts in the excel are in KEUR


5.2. I store the file in Aodoc's Library

To store the file in Aodoc's Library - Functions - Finance - Group Accounting Report click on link below and folow next steps: 

https://aodocs.altirnao.com/?locale=en_US&aodocs-domain=solvay.com#Menu_listDoc/LibraryId_QLsALxhAuXNKLSz74H/ViewId_QLsANWb3lkRIe5nnjN/Filter_%257B%2522includeAttachments%2522:%2522true%2522,%2520%2522folder%2522:%25221rGVZ5f1PQC5fA-gSkPVBvUqLzIN-5nB6%2522%257D



To import the file in the library please folow the instructions: 

1) After click on New, I press the bottom "Non Recurrent Items"

2- choose a file to attach

3 - Select file to attach from your computer and upload.

It will be mandatory to enter the month , company code. enter as well the title. 


Update status in : Task List Other EMEA in tab “PT” 

Link: https://docs.google.com/spreadsheets/d/1tAMn0wemCLFjxix5OjhwRO_7lFTmm8GM4mogctlJOSc/edit?ts=5ee12b99#gid=0


End of document.