Group requirement is to provide an annual planning and communicate locally an inventory procedure and preparation.


Responsible : Physical inventory manager
Frequency : Annual with a quarterly up-date
Control : IAC.02.03 / control owner: FRA

For an example and a blank template of annual planning ==> 7. Example of documents to be used / a. Annual planning

The annual planning includes :

1. A list of the inventory storage location

  • On site
  • Off site: inventory on consignment, held in third parties facilities or by toll manufacturers

2. Frequency of cycle counts, if applicable

  • All storage locations divided by count date;
  • Inventory planning has to be prepared targeting 100% of Inventory counted at the end of reference period;

3. A planning taking into account the following objectives


  • A count of items representing 100% of end inventory should be done as of 30th November( in number of items), each year (including external Storage) For Cycle counting

  • A count of items representing 100% of end inventory should be done as of 31 December( in number of items), each year (including external Storage) For Full Physical Couting.

Specific for Industrial Suplies

  • By November 30th, references counted must represent at least 80% of the total value of industrial supplies inventory.
  • The rest 20% of references of the total value must be counted by either sampling counting method every year or cycle counting method every 3 years

That planning must be communicated to FRA, who could organize/support the supervision by a third party without prior notification to PIM. 

4. Cycle Counts rules
 

  • Cycle counts have to start before July 1st of each year, otherwise Full Inventory count will have to be executed at the plant;
  • ABC Classification method has to be implemented for a complete cycle count model implementation for spare parts;


Planning is proposed by PIM and validated by FRA before end of September with consideration for 2 periods (cycle count) :

  1.  October 1st to November 30 November of current year : revision of on going calendar :
    1. Starting with actual inventory coverage rate as of October 1st (in theory 90%)
    2. Showing completion of 100% target as of November 30
  2.  Dec 1st of current year to November 30th of following year :
    1. That planning is detailed by material code and SAP plant where applicable
    2. Where SAP isn’t available, that planning is also used to follow progress of coverage inventory count 
    3. FRA is responsible for recording that planning in the dedicated group repository and external auditor have access to that repository


Planning is proposed by PIM and validated by FRA before end of July (Full Physical Count) :

  1.  january 1st to Dezember 31th of current year : revision of on going calendar :
    1. Showing completion of 100% target as of Dezember 31
  2.  Dec 1st of current year to November 30th of following year :
    1. That planning is detailed by material code and SAP plant where applicable
    2. Where SAP isn’t available, that planning is also used to follow progress of coverage inventory count 
    3. FRA is responsible for recording that planning in the dedicated group repository and external auditor have access to that repository

Responsible : Physical inventory manager
Frequency : Annual
Control : IAC.02.03 / control owner: FRA

 

The site procedure is updated at least once a year before September 30th  by the PIM with validation by FRA. FRA is responsible for recording that procedure in the dedicated group repository. 

 

The site procedure has to include:

  • The name of the finance responsible assigned (FRA) who is authorized to validate physical inventory discrepancies and particularities linked to the segregation of duties

  • A reference to applicable safety procedure

  • Triggering event to engage a second count : for each of the category of inventory (A31000, A34000, A37000), determination of a threshold for the value of discrepancies above which a second count must be performed. A 0.5 % threshold of the total amount of the inventory concerned is recommended, it will be applied as such if the site inventory procedure doesn’t specify otherwise.
  • Specific scenarios in which recounts might not be required
    • Meter readings or print in continuous production environments
    • Scenarios specific to the site's activity


  •  Determination of a threshold for the value of discrepancies for one stock count or one month of cycle count above in which:
    the GCCO, the plant manager and GBU supply chain director are informed. 
    ==> Maximum threshold is 1% of the value of counted inventory