Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

PORTUGAL


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

Yearly April

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this procedure is to show how to report the year Dividends of company 6424.  

1.2. Scope

This procedure applies to company 6424: SLV SPECIALTIES PORTUGAL, UNIPESSOAL LDA - PF1 system.

2. Definitions

See Finance Glossary

3. Tasks description


Location Dividends: Z:\1_SCO\6424_SLV Specialties Portugal, Unipessoal, Lda\DF & DIVIDENDOS\DIVIDENDOS

Use previous year Excel file: 6424 Dividend distribution template results of YYYY


3.1. I Update the File



Go to SAP, insert transaction F.01, find variant with user PT300097 and update the periods:

  • Reporting year and reporting period = YYYY and periods from 01 to 03
  • Comparison year and Comparison periods = YYYY-1 and periods from 01 to 14



Search for:

CAPITAL & LEGAL RESERVE = TOTAL CAPITAL REALIZADO + TOTAL RESERVAS LEGAIS

NET RESULT OF THE PERIOD = RESULTADO LÍQUIDO

Other current financial assets = TOTAL ACTIVO CORRENTE


Location Actas:

Z:\1_SCO\6424_SLV Specialties Portugal, Unipessoal, Lda\Actas & RCBE & Procurações & Certidões & Estatutos\Actas


Information by Mail Dividends Distribution:



Mail Subject: Dividend 6424 – 6080

To: chrystel.joly@solvay.com (ccy 6080) and anne.calicis@solvay.com (GAR)

Attachments: Excel file: 6424 Dividend distribution template results of YYYY and ACTA


EXAMPLE:

"Hello Chrystel,

Just to inform you that today 6424 paid XXXXXX€ dividends to ccy 6080."


Note: mother company PRS 6080 has BFC code 57230.


3.2. Manage Payment in Solia


Select Solvay Treasury Online:


Select my Online Portal:


Select Online Banking:


Select Create Payment Request and press next:


As it is between group Companies, select IBA payments – between IBAs:


Insert information in mandatory fields:

Value date = payment date

Amount

Payer IBA = account 591EUR6424

Benef IBA/GL Account = 591EUR6080

Operation Type: MVT2 – Pmt between IBA – Automatic GL

Internal reference = Free Bank Reference = Dividends to Company 6080


Press Check to confirm that everything has been filed in and if OK Press Create:


Then, you can Submit


Manage Payment in SAP:

The payment should be done in the period that we have the knowledge that the dividends occur. 

The SAP posting is managed by the Accounting Platform Team. We should inform to be done. 

Example document: 5010006968 (cy 5960 - year 2020)


Posting Scheme:

PK

T. Partner

Account

Account Name

TTy

Text

50


5080040000

Funds tf intra-Group


Payment dividends Cy 6080

40

6080

3042200000

Divid paid o/earn

F06

Payment dividends Cy 6080


BFC information:

For the dividends paid in BFC it is necessary to detail in the equity


L5210 - Dividends Paid
 - Dividend Paid - F06


L3035 -Net Equity and Non-controlling Interests
 - Dividend Paid - F06 - By Partner.


In fact, this is traced back to the declared F06 in heading L12800.


So, to be able to fill BFC we are working towards the automation of this interface by considering L12800 Flow F06 => ZFC-XCD1000 and detail by partner.


Nevertheless, in order that this extraction will be accurate, we request that the postings in accounts of heading L12800 have the Flow and the partner.


As of the Q3, the flow will be set as mandatory in PF1 for this heading. In WP1 flow it is already mandatory.


End of document.