SRM7 - Financial approval workflow

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Main principles

  

SRM7 - Definition

SRM7 is the Digital & technology solution used by approx 3,500 users across the world to request their needs, to access to e-catalogue, approve the request (techn. + purch. + fin.) and to declare delivery receipt 

It is part of a global Purchasing process involving Solvay GBS, Purchasing and GBU organizations

It is very close to Finance structures (costs center, GL accounts, ….) and A/P process (invoice divergence)

It applies Group rules to approve expenses with a workflow, following different rules depending on: 

  1. Matrix approval (including thresholds)
  2. Procurement organization
  3. Type of goods
  4. GBU’s or functions WW organization beyond plants/sites



SRM7 - Financial approval

When a requester creates a shopping cart, it goes through the SRM7 workflow.

The 5th step of the workflow is the financial approval. 

The financial approvers are maintained in the financial matrix by the GBU / function controllers. 




SRM7 - Financial matrix



Who approves a purchase order ? 

CASE 1 - the order is placed on a cost center


Each cost center 


CASE 2 - the order is placed on an order

CASE 3 - the order is placed on a WBS element

Follow the procedure: How to ask access to PRS (PF1-050) and to submit workflows for finance master data?



Fill BW Access Request Form and select the list of applications you need to have access

When you are asked to change the cost centers organization of a GBU / function, you may need to perform other changes (payroll, T&E...)

You can find a list of things to do here: To-do list when changing the organization of cost centers

You must contact the corporate controlling team. Main contacts:

They will update the business structure in BFC first and will contact the Data & Reporting team to ask them to implement the change in WP1 and PF1.

No change will be done in WP1 or PF1 without a prior validation of the corporate controlling team