Belgium - Employee Policies & Forms

INTRODUCTION

Here you will find the employee policies and forms for Brussels Campus employees.

BRUSSELS CAMPUS EMPLOYEE POLICIES & FORMS

Benefit Plans & Program - Belgium
Collective Labour Agreement
- CCT 2021 - 2022: FR - NL
- CCT 90 - 2021-2022: FR - NL
- CCT 90 - 2022 Cadres: FR - NL
- CCT 2021 Risk groups: FR - NL
- CCT Cheques Sports&Cultures 2021: FR - NL
- CCT 2019-2020: FR - NL
- CCT 2017-2018: FR - NL
- Accord Cadres - Plan social 2022-2025: FR - NL
- CCT - Plan social 2022-2025: FR - NL

Conditions to benefit from the tax reduction for childcare
Declaration of accident in missions
Declaration of childcare costs
Employment Contract
Gensuite/Behaviour Based Safety (BBS) application
Hanno Fund 2021 - 2022 Form
Holiday Leaves
Individual risk exposure sheet
Notify hazardous situations and anomalies
Organization chart
Regulations
- Bike Policy
- Company cars & Mobility Policy/Budget
- Solvay Driver Guide
- Music in the office
- Working Time Reduction - Possible Measures - FR - EN
- Working Regulations - FR - EN
Representation Bodies
- Health and Safety Committee (CPPT)
- Solvay Belgium’s Cadres Council (CCSB)
- Trade Union Delegation (DS)
- Works Council (CE)
Seniority rewards - Festivity instruction
Smartphone Policy (French and English)
Tax consultation appointment
User manual Concern Reporting
Various Insurances - Europ Assistance
- Europ Assistance - Bikes
- General Conditions
- Summary of the contract

Accident - Vivium presentation safety day: FR - EN
Advice for buying an office chair (French and English)
Attentia screen Flyer: FR - NL
Chair Order Procedure: FR - EN
Connection Kit for managers
Ergonomic chair purchase order (French)
Home Office Brochure: FR - NL
Home Office Communication pack 2021: FR - EN - NL
OLD Purchase order
Possibility to buy an ergonomic chair and Screen: FR - EN - NL
Request Form for remote working
Structural home office - Insurance information: FR - EN
Table of ATN applications vs situations
Work-life balance for manager / team and individual: FR - EN
Workshop Safety Days: FR - EN

Country HR Manager Benelux

Dries De Craen

Phsychological well-being contact

Géraldine Ceusters

HSE:

Caroline Capiau

Retirement:

Barbara Sine

Demography fund:

Brand & Event Communication Solvay Campus:

Valérie Braut: +32 475 33 05 40
mycampus.info@solvay.com

Representation Bodies:

Paul Deschrijver

→Health, Safety & Environment

A problem at work...Where to find help?
Brochure - What should you do in the event of an illness, from the first day until your return?
Come and discover PSiO®, the wellness accelerator! Registration
- Employee well-being support program
Location of the Medical Department
Safety Induction - Brussels Site
BE SAFE and Welcome to SOLVAY CAMPUS
Health & Well-being at work
Mental Health at work
Protection against psychosocial risks at work, appendix XI (FR - EN)
Request for Psychosocial Intervention
Solvay Safety Days 2022 - Survey
Screen glasses and Safety glasses
- Safety Glasses (corrective lenses) or Screen (neutral or corrective lenses) Form (in French)
- C3 Safety Guidance
Social medicine
- A social nurse, Boris Koleskow (Talent Profile)
  - Make an appointment with Boris Koleskow
- Blood donation for Red Cross
  - Blood donation notes
  - Register Here
  - Requirements for donation
  - For more information about blood donation : The Belgian Red Cross
- Demographic Fund
- Unable to work - You are not alone (FR - EN - NL)
Solvay Corporate Insurances
Solvay Life Saving Rules
Summary effective field visits and security dialogues
Third-party actions Form
Trainnings
- BESWIC
- NAPO's Films
- Students, trainees onboarding checklist
- Training schedule
- Well being at work

Electrical Hazards
- E2 - Low voltage electrical lockout (in French) (18 March 2022)
- E10 - Premises with ATEX Fire and Explosion Risks
- E2 - Electric logging
Gas and Pressure Equipment
- F10 - Mechanical Integrity of Critical Equipment (in French) (19 July 2022)
Internal emergency plan (PUI)
- K20 - Gestion des situations d’urgence sur le Solvay Campus en dehors des heures de service (in French) (2 December 2021) OBSERVAÇÃO
- K 37 - Internal Emergency Plan - overview of the rules and operating procedures of the Solvay Campus during a pandemic: Covid-19 situation (in French) (4 March 2021)
Intervention and Emergency Equipment
- I5 - Intervention in the event of a flammable gas leak (in French) (20 July 2022)
- I7 - Rescue Plan for Worker in Confined Space or Working at Height (in French) (17 November 2021)
- I3 - Looking for isolated people
Organization of Prevention
- A23 – Smoking Prevention (in French) (25 August 2022)
- A3 - Roles and Responsibilities of relay-safety-environmental Health Coordinators, Premises Managers and Equipment Managers in Research Entities (R&I family) on the Solvay Campus (in French) (15 February 2022)
Special works
- D5 - Periodic Control of Work Equipment (in French) (20 July 2022)
- D16 - Use and control of centrifugal driers (in French) (19 July 2022)
- D3 - Special works - Line opening
- D4 - Provision and consignment of energized systems
- D12 - Work at height

Faintness or Wound
Material Damage (fire, water, gas ...)
Evacuation
Occupational accident, in mission and/or on the way to or from work
Theft or Vandalism

Affiliation form to new coverage: FR - EN - NL
Affiliation form to new coverage - email version FR/EN/NL
Allianz Price List
Assurpharma and Assurcard
Contribution Simulation Tool: FR - EN
Cover for hospitalisation, severe illness and outpatient treatment: FR - EN - NL
Hospitalazation Covarage: FR - EN - NL
Levels of intervention of the Solvay Campus Medical Fund
Medical Fund Status
Q&A New Covarage: FR - EN - NL
Reimbursement Management: FR - EN - NL
Serious Illnesses - Procedure (Dutch and English)

Membership of the Medical Fund

The Medical Fund is managed by a Committee of ten members that include five members appointed by Solvay SA, one member appointed by the Works Council and four members who represent active and retired employees, elected by the Committee among the applications submitted.

President	Patrick Marichal
Vice-President	Jean-Marie Postiaux
Secretary	Dries De Craen
Treasurer	Barbara Sine
Partenamut counsellor	Joëlle Walrave
Appointed by the Works Council	(alternate member: Panaiotis Capidis)
Staff representative	Frédérique Desmedt
Staff representative	Casimir Alvarez
Staff representative	Dominique Balthasart
Staff representative	Liesbeth Van Erp

Update - Looking for isolated people (28 June 2018)
- I3 - Looking for isolated people
Update - Intervention Permit (18 April 2018)
Update - Special works (25 January 2018)
- D12 - Work at height
Update - First Aid and Care Instructions (11 January 2018)
- B3 - Management of the EdPI and EdSI custodial role
- B5 - Roles and Responsibilities during the intervention of EdPI, EdSI and EEvac
Update - Instructions Intervention and emergency equipment (January 2018)
- I4 - Intervention in case of accidental spillage
- I5 - Intervention in the event of a flammable gas leak
Update - Instructions on updated work equipment (September 2017)
- D8 – Load handling with mobile work equipment and lifting accessories
- D9 – Use and Inspection of lifting accessories (straps, slings)

→Promotions

Cadre Promotion
- Promotion Policy
Employee Renumeration
- Scale Grid February 2023
Employee Promotion
- Evaluation of the Functions of Pay Scale Employees (Function reference documents)
- Application Form to become a Cadre - FR
- Function Description (for Cadre's Passage) - FR
- Calendier des comités EFEB / Calender of EFEB Committees 2023
Function and competences
- Individual functions Form
- CCT EFEB (FR)
- CCT EFEB (NL)
- Presentation of the new reference document (in French)
- Schedule of EFEB Committees
- Questions/Answers (in French)
- EFEB Recommendations
My Career Leaflet

→Pension Fund

→OFP Solvay - Organigramme

Current regulations
- Fund 2007: FR - NL
- Death scheme: FR - NL
- Disability scheme: FR - NL
- Appendix Expatriate executives: FR - NL
Regulations of definite services for cadres appointed before 31.12.2006 (Fund n°1): FR
- Amendment which organises the dynamic management: FR
- Value of parametres (appendix VI of the Regulations)
Regulations of definite contributions for cadres appointed before 31.12.2006 (Fund n°2): FR
- Amendment which organises the closing of the plan: FR

Retirement regulations of pay scale employees and workers - definite services (Fund n° 1)
Retirement regulations of pay scale employees and workers - definite contributions (Fund n° 2005)
Death scheme: FR - NL
Disability scheme: FR - NL

OFP status: FR - NL
Management agreement: FR - NL
Declaration on the Placement Policy Principles (Déclaration sur les Principes de la Politique de Placement - DPPP): FR - NL
Funding plan: FR- NL
CA management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2017): FR - NL
CA management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2018): FR - NL
CA management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2019): FR - NL
CA management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2020): FR - NL
CA management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2021) : FR - NL
CA Management annual report (Rapport annuel de gestion du CA à l'AG (exercice 2022) : FR - NL

Management structure: FR - NL
Internal regulations of the Board of Directors: FR - NL
Internal regulations of the Technical Advisory Committee: FR - NL
Subcontracting policy: FR - NL
Internal monitoring policy: FR - NL
Complaint process: FR - NL
Fit & Proper evaluation procedure: FR - NL
Code of ethics: FR - NL
Continuity policy: FR - NL
Information and internal and external communication policy: FR - NL
Integrity policy: FR - NL
Conflict of interest policy: FR - NL
Alerting policy: FR - NL
Remuneration policy: FR - NL
Policy on the processing and protection of personal data: FR - NL

Explore the HR Wiki for topics on Recruitment, Onboarding, Performance, Development, Remuneration, Promotions and so much more.

Date last updated: 08 Nov 2023

USEFUL LINKS

Benefit Plans & Program - Belgium
Belgium FAQs