How to perform an Asset Creation Request? (for shares only applicable on PF2)

Take in consideration this CASE-0000735884 as an example. 

1st step) We need to go to Legal Entity Card to see the following fields: 






2nd step) Ensure proper Asset Codification

Asset codification:

  1. The Asset’s code can start with the number:
  •       15- AUC
  •       35- Shares
  •       25-Final Assets
  1. Check in the transaction S_ALR_87011990 the Asset’s History. This will show you if there is any asset already created for the company.
  2. You will determine the code of the Asset by combining (point 1 & point 2). Choose the asset code you need in point 1 and determine the sequential number A. i.e If there are no assets previously created in the Asset’s History A=1.
  3. Finally BBBB will be our company code that will be introduced in the last 4 numbers.
  4. Final Asset code: 350000016439
  •       Shares - 35
  •       First asset - 1
  •       Hold Company code - 6439

 

Process:

 

 3rd step) We go to AS01 in order to create the asset requested: 




                                                   In order to know the asset class take in consideration this table as you already know the consolidation method from the legal entity card search :



                                                                   The “XX” is the Country Name of your company on this case 5997 is from Netherlands so the asset class to be inserted is “ZNLFIN02”


We press enter and fill the fields with the information provided on the ticket: 

On Time-Dependent you can 1st insert the Cost Center and it will automatically fill Business Area : 






On the Origin Tab you only need to fill the “Trading Partner” “Country of Origin” and “Original Value” (on the last one put always 0,00)

Note: “Country of origin” can be seen on Legal Entity Card: 

-> Now you can save and proceed with the allocation requested on the ticket.




4th Step) Go to ABSO  

  •       Fill the information required

 

 

  •   When Choosing the Transaction type, choose from the list below: The one we use most is Y02 to have Flow F40


Note: Transaction Type 100 only used for Fixed Assets not for shares

 





Other Types:

         



You fill like this: 


                                                                                                   

 

Press Enter 



             This is the last numbers of the ticket so we can associate the posting with the request

-> Now you can save , and save the document number generated.










5th Step) Last step we go to AS03 to ensure that the posting was correctly done, we take a print screen and send it on the ticket response. 



If it is needed to revert you need to go to Transaction AB08 :

Press enter select the line you want and click on revert , and then SAVE: 

Reversal reason “02” 




Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

PF2


Frequency

5. Remove the icon(s) when not applicable


 

References

ABSO

AS01



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

Creation of new asset shares in PF2

 

1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I do something...

3.1.1. Legal entity Card

3.1.2. Ensure Proper Asset Codification

3.1.3. Go to AS01 in order to create the asset requested

3.1.4. Go to ABSO and fill in the information required

3.1.5. Last step we go to AS03 to ensure the posting was correctly done, we may take a print screen and send it on the ticket response

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End of document.