Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice APAC

Responsibility area: Transmission of payments instructions to banks.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I prepare the dividend payment instruction after receiving the payment request from CAM.

3.1.1. CAM/Corp Treasury send email together with signed Board Resolution instructed the dividend payments to shareholders

The information of shareholders, recipient (if not shareholder), must be provided while the BR is signed already. If not, TSU will ask CAM to reconfirm.

The currency of payment is also required at this stage.

Below is example of Dividend payment from PT Cytec Indonesia where dividend is announced in IDR but the payment needs to be in USD equivalent due to currency restriction.

Note: For some countries, the bank requires the calculation table of how dividend is distributed, and confirmation letter from shareholder if the one receiving the dividend is not the shareholder itself.

3.1.2. TSU consolidate the underlying documents from CAM/Corp Treasury and prepare the payment instructions in Online Banking for approval.

Below is example of PT Cytec Indonesia Payments

Payment instruction is created in Online Banking and verified with the bank for correctness.

Once the payment's approved in Online Banking, bank will receive the transaction accordingly.

3.1.3 TSU notify Corporate Treasury and IHB back office about upcoming dividend payment for their allocation.

This is because at the recipient side needs to manage the fund settlement with the recipient's bank.

3.1.4 Back office EMEA team confirm fund received

End of document.