Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice APAC

Responsibility area: Respect of Treasury Policy Rules

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable



Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I define the FX Settlement rules in Quantum for which account to be impacted on FX Settlement for non-IHB entities in APAC.

3.1.1. I gather the requirement of FX conversion and how the company's bank account (with external bank) is impacted.

Below is example of setting up the EURCNY conversion for 7728 Solvay China relevant to ESPP Payment.

In this scenario, the company will buy EUR against CNY only with Bank of China, and the CNY will be debited from the certain CNY account, and bank will convert it to EUR according to the FX spot contract in order for the company to process outgoing payment in EUR from this CNY account.

3.1.2. I interpret the requirement into Bank Account Defaulting Rule

To create the rule, log on to Quantum >> Rules >> Bank Account


There'll be a pop up window per below

1) Choose the entity you want to define rules by clicking on highlighted fields

Select the company code ending with "L" by clicking on the company code

2) Select the respective Transaction Type from the drop down list.

If you want the rule to be applied for multiple transaction types but not all, you'll need to create multiple rules.

In this example we define the FX Deals so choose 'FX Deals'.

3) Select the instrument

Click on the highlighted grids to choose from the applicable list

In this example we choose 'FX Spot'.

4) Select the Counterparty

In this scenario is the bank where 7728 will trade with - Bank of China

5) Select Facility

In this scenario, select 'ALL'

6) Select Cash Flow Type

In this scenario, select 'ALL'

7) Select currency

In this scenario where we'll trade EUR against CNY, we need to create two rules, one for EUR, another is CNY.

Start with EUR

8) Select the flow, whether this is for receiving the respective currency, payment of the respective currency, or both receive and pay

In this scenario, it's expected the account to receive and pay EUR once traded with Bank of China, so select 'Both'

9) Select the settlement method - use Standard Settlement

10) Select the Instructions

Click the highlighted icon and click 'New' 

There'll be a pop up window appear.

10.1 Select the 'Effective date' of the rule

Quantum will pick 'today' as default, but you can change it to future or historical date if needed. However, the newly created rule will not have the retrospective impact.

You'll need to request Corp TR to create a new deal in order to apply this settlement rule.

10.2 Select the 'Bank' where the account is opened

If you're not sure which bank the account's maintained in Quantum, you can check the detail under 'Static' >> 'Back Office' >> 'Bank Account'

In this scenario, the account is opened with 'Bank of China Shanghai' so you'll need to select the same bank



10.3 Select the account

10.4 Select the Default Payment Method

This is required for the payment settlement. If you select 'Manual Settlement' it means the payment instruction needs to be executed outside Quantum (manual payment in Online Banking).

10.5 Select the Entity Identifier (if applicable).

10.6 One done, click 'OK'

11) Click 'Save' to save the rule

12) Now the rule's completely setup

We repeat the same steps but for CNY. Nevertheless, for this scenario the CNY account is applicable for all instruments with the external counterparties, so below is setup.

Note: If the rule's already existed and cover the requirement in the new scenario, you can use the existing rule without creating the new one.

3.1.3. I check whether the rule works as required

You can recheck the configuration whether it's good by checking on the concerned deals

Example deal 789040

Under the tab 'Cash Flows' you'll see if the rule works well.

End of document.