Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice APAC

Responsibility area: Respect of Treasury Policy Rules

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

The treasury operation will update the balance in swift/non-swift accounts to manage the fund and share the information with the corporate treasury, with the frequency being either daily or one to two times a week, depending on the cash flow practices in each country. The corporate treasury will support decisions on balancing cash in the bank accounts.


Mandatory information to be provided includes: Company code, House bank, Account ID, and Legacy (WP1/PF).


3.1. I update the daily cash position with balance from SWIFT/non-SWIFT accounts for liquidity overview and share it to Corporate TR to support decision on balancing cash in the bank accounts.

3.1.1. I update the cash position with balance from ff_6 in SAP


3.1.1.1 Log in to PF1/WP1 depend on the company setting

3.1.1.2 fill in with 'ff_6' and click enter.

           


3.1.1.3 Select 'Print Bank Statement'



3.1.1.4 Fill in mandatory information and click execute .



3.1.1.5 Copy ending balance as red square below .


3.1.1.6 Open the swiftnet file change the date and paste the value .

Remark : This is the example for updating 7774 balance .



3.1.2. I update cash position for China in CNY USD and EUR accounts.

Remark : This is the example for updating China balance for SCO companies .


3.1.2.1 Log in to BOC token

3.1.2.2 Select ' Historical Balance Inquiry' 



3.1.2.3 Select the date >> Select All 

          


3.1.2.4 Click 'Generate Balance File for Downloading' and wait around 5 minutes for data generating .



3.1.2.5 Click tab 'Download Balance' >> Click Download



3.1.2.6 Delete the six spaces highlighted in red to conform to the formula setting.



3.1.2.7 Open the export file >> Select tab 't-1' >> Copy data from 3.1.2.6 and paste value to this file .



3.1.2.8 Select tab 'balance' the amount is updated as red squares below .



3.1.2.9 Copy the balance from first square from 3.1.2.8 and paste to the tab CNY as below .



3.1.2.10 Copy the balance from second square from 3.1.2.8 and paste to the tab USD as below .



3.1.2.11 Copy the balance from third square from 3.1.2.8 and paste to the tab EUR as below .



3.1.2.12 I update balance for header account .

Remark : For China, only the header account will have a balance; for other participants, their balances will be zero at the end of the day .

3.1.2.12.1 log in to BOFA cash pro online 

3.1.2.12.2 Click to see the balance .



3.1.2.12.3 Copy the amount from 'Opening available balance' .



3.1.2.12.4 Paste the amount in the 'cash position' file



3.1.2.13 I update USD and EUR balance .

Remark : This amount is the sweeping balance that Solvay China sweeps to the Solvay SA account and the report is same with Reporting (APAC) .


3.1.2.13.1 Select menu >> Reporting >> Previous day reporting >> GFS Sweep transfer detail report >> Click 'Modify'



3.1.2.13.2 Select date range 'Custom' >> The date is T-1 >> Format 'excel'



3.1.2.13.3 Select the relevant accounts and click 'run'


3.1.2.13.4 Open the excel file and copy the amounts as red squares below . 



3.1.2.13.5 Paste the amount in 'Cash position' file 



End of document.