Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice APAC

Responsibility area: Respect of Treasury Policy Rules

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I provide the non-SWIFT bank account statements to Accounting Platform team for bank reconciliation purposes.

3.1.1. I download Citibank statement for entity 6034 MTP HP JV (Thailand) Limited from Citidirect portal monthly.

3.1.1.1. Go to website: https://www.citidirect.com/login/

3.1.1.2. Login to Citidirect website.



3.1.1.3. Click on Report & Analytics → Cash Statements Reports.


3.1.1.4. Click on Based/Derived Templates.


3.1.1.5. Select Account Statement Report and then click Edit and Run.


3.1.1.6. Input the report name in Derived Report Name.


3.1.1.7. Select Format type: Adobe (PDF) or Excel (XLS).


3.1.1.8. Select Account Number by clicking on .


Select all accounts and click Add To Selections .


Then the selected accounts will be added to below table  and then click ok.


3.1.1.9. Select Statement Date: Depend on the time you downloading the bank statement and also the period of bank statement requirement.

For example: Download date: 01.09.203 and the require statement period: 01.08.2023-31.08.2023 - you need to select Statement Date "Previous month"


3.1.1.10. To start download the bank statement, click Save & Run.


3.1.1.11. When report is ready, click Download.


3.1.1.12.  Click ok on the pop-up page to continue downloading the bank statement.


3.1.1.13. Repeat the step 3.1.1.3 till 3.1.1.13 for re-downloading the bank statement in Excel (XLS) format as Accounting Platform team requires the bank statement in both PDF and XLS format.

3.1.1.14. Send the email to Accounting Platform team.


3.1.2. I download TTB bank statement for entity 0366 Solvay Peroxythai Limited from Fides website monthly.

3.1.2.1. Open https://multibanking.fides.ch/portal/#!/public/login/  

3.1.2.2. Login to Fides website.


3.1.2.2. Click on ARSweb.


3.1.2.3. Select Accounts on the menu bar.


3.1.2.4. Input entity code 0366 in the Account Name column in order to filter the accounts for this entity.


3.1.2.5. Select account with TMBthanachart Bank and then double click on the line selected.


3.1.2.6. Click on Statements tab and then select the statement date that want to download. 

For example, I want to download bank statement for 01-31 August 2023, then I need to tick all the items from 01.08.2023-31.08.2023 


3.1.2.7. Click then select PDF - Statements combined in the popup page and click Report for start downloading the bank statement.


3.1.2.8. Download completed and then send an email to Accounting Platform team.


3.1.3. I download HSBC bank statement for entity 3383 SOLVAY SPECIALTY POLYMERS KOREA CO., LTD from HSBCnet portal monthly.

3.1.3.1 Go to website and log on to HSBCnet >> Log on | HSBCnet 

3.1.3.2 Click on bank account of Solvay Specialty Polymers Korea Co., Ltd.


3.1.3.3 Click on 'Filter / Search' and input the date range of bank statement


3.1.3.4 Export bank statement in PDF and Excel file

3.1.3.5 Send an email to Accounting Platform team on Day1


3.1.4. I download BNPP bank statement for entity 6746 SOLVAY SILICA KOREA CO., LTD from BNP Paribas CENTRIC portal monthly.

3.1.4.1 Logon to BNP Paribas CENTRIC


3.1.4.2 Click at the top of page


3.1.4.3 Click on the red box below to select the date range of bank statement 

Then select the date


3.1.4.4 Click on 'Export' to download in Excel file or click to download in PDF file


End of document.