Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice APAC

Responsibility area: Respect of Local Compliance

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I open or close the bank account upon request (request approved by Corporate Treasury and Treasury Service Unit Team Leader).

3.1.1 Open bank account

3.1.1.1 I create a request in eBAM after receiving approval on account opening outside eBAM and submit to approval from Corp TR / TSU Team lead

Below is example of new bank account required by Treasury, so the request is initiated internally by TSU.


Link: https://aodocs.altirnao.com/?locale=en_US&aodocs-domain=solvay.com#Menu_viewDoc/LibraryId_Rbm4ibQ1iTjTEwnqSb/ViewId_Rt1sGLP000000VKSJz/DocumentId_TqHNKSJu2ImgyrOgSK/ViewParams_%7B%22searchInSubFolders%22:true,%22searchInAttachments%22:false,%22searchQuery%22:%222493%22%7D

3.1.1.2 After getting approval in eBAM, I contact bank for document requirement and contact legal / Corp TR for the signed Board Resolution of bank account opening

Corporate TR will handle the signed BR and forward to TSU for further KYC process.

3.1.1.3 I process the bank account opening once received all required documents

3.1.1.x I notify Tools & BAM for the account opening for further handling in Online Banking tool and other systems (including GL account and House Bank & Account ID creations)

3.1.2 Close bank account

3.1.2.1 I receive a request to close the bank account or the action that leads to bank account closure.

Below is example of the company liquidation where the account is no longer necessary.

3.1.2.2 I contact the bank for document requirement

The requirement is subject to each bank and each country. It's recommended to always check with the bank prior to processing

3.1.2.3 I handle the documents as required

Example

3.1.2.4 I contact bank to get the bank account confirmation letter

3.1.2.5 I notify Tools & BAM for the account closure for further handling in Online Banking tool and other systems.

 

...

End of document.