Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Tresury Backoffice

Responsibility area: Transmission of payments instructions to banks

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

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ERP

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PI1

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Frequency

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upon request

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References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

I receive the checks and I send them to BNP Paribas to be credited on the bank account of the In-house bank.


1.2. Scope

Checks received in paper format


2. Definitions


3. Tasks description



3.1. I prepare the checks and the cover letter


3.1.1. I prepare the cover letter

I prepare the cover letter to indicate BNP Paribas the correct bank account to be credited and the reference to be used.

I use the below template

3.1.2. I stamp the check 

The stamp is stored in the Carnaxide´s office (currently in the office of the TSU manager).

3.1.3. I ensure that the check is signed according to the POA (2 signatores)

3.1.4. I scan all the documents and store it in the shared drive 

3.1.5. I send the check to BNP Paribas BE via DHL courier 

3.1.6. I inform the International Treasury  and the CAMs involved

3.1.7. I reconcile the incoming payments via the CODA process


...

End of document.