Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice LAM

Responsibility area: Respect of Treasury policy rules.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

We start our day by closing all balances from the previous day, checking for any updates that occurred during the turn of the day and ensuring we work with the correct starting balance.


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

3.1. Update of currency rates and financial indices.

3.1.1. Step 1 of Task 1: We open the "FINANCIAL INDICES" spreadsheet where we daily indicate the new dollar, euro and interest rates in Brazil.
SPREADSHEET LINK:



3.1.2. Step 2 of Task 1: We access the Brazilian central bank website, where we will get this daily data.

https://www.bcb.gov.br/estabilidadefinanceira/historicocotacoes


...

3.2. Download bank statements for the previous day. 

3.2.1. Step 1 of Task: I access each bank's platform to download statements that tell me the final balance of each account from the previous day.
MAIN BANKS: ITAÚBANK / BRADESCO / BANCO DO BRASIL

3.2.2. Step 2 of Task: Now in the cash flow spreadsheet, under the " SF " tab, we will include these ending balances for each account as indicated in the bank statements.


3.3. DAILY CASH update for the previous day.

3.3.1. Step 1 of Task 3: With the previous day's bank statements in hand, we will be able to check the transactions that occurred the previous day and ensure that we are starting the new day with the correct initial balance.




3.3.2. Step 2 of Task 3.3: After you complete the inclusion of the transactions that occurred the previous day and arrive at the exact BALANCE of each account, we now update the "CASH FORECAST" TAB. Note that the balance indicated on the right side of the image above is the same after you update the CASH FORECAST tab.







...

End of document.