Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice LAM

Responsibility area: Respect of Treasury policy rules.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

I control payments made to Banco do Brasil regarding the bank guarantee commission provided to BNDES bank regarding the loan from the company 6375 Cogeração

1.2. Scope

Company 6375 Cogeração  and 7523 Rhodia Brasil S/A


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description


Loan from the company 6375 Cogeração with BNDES, with guarantee paid by 7523 Rhodia Brasil S/A to Banco do Brasil and reimbursed by Cogeração on the same date at Banco Itau.


3.1. I create the spreadsheet with BB.

I create a monthly control spreadsheet for payment of bank guarantees provided by Banco do Brasil.

The file name is  " NDs Cogeração x Fiança BNDES Novo" available on TSU Drive.

Based on the BNDES bank statement, the file below is updated, creating a new spreadsheet with the new period and balance to be amortized.



In the first few days of the month, Banco do Brasil sends an email requesting updated balance to be amortized. Bank sends email requesting updated balance to be amortized. I attach requested information and return email to the bank.


Bank sends a new email with the calculation of the bank guarantee commission. Based on our spreadsheet, I check if  the amounts charged are correct If there is any discrepancy, the bank is contacted for clarification or correction.


3.1.1. I control the payment from Cogeração to Rhodia Brasil.

This file and the updated balance received from BNDES are sent via email to the Cogeração team so that they can arrange the refund of the amount debited from Rhodia Brasil at Banco do Brasil. This reimbursement is made by Cogeração at Itau bank of Rhodia Brasil.



Control the return of the email from the Cogeração team confirming that the payment will be executed to close the process in the treasury.

...

End of document.