Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Backoffice LAM

Responsibility area: Respect of Treasury policy rules.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

I control user access to the Brazilian banks' platform to provide access for general consultation, inclusion or approval of payments.


1.2. Scope

Companies 7523, 6511, 6375 and 6409 at Bancos Itaú, Bradesco, CEF and Banco do Brasil.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

I control user access to the Brazilian banks' platform to provide access for general consultation, inclusion or approval of payments.

Access requests must come from the employee, always copying their direct leader with a description of the need and type of access. In the case of payment approvers on platforms, the requester must be a legal representative or attorney of the company.

To provide access, the user must be an attorney and have a master profile registered with each bank.


3.1. I control user access to banking platforms.

3.1.1.  I provide access to users with only view or payment inclusion profiles.

I receive an email from the user or respective leader requesting access to the banks' platform, indicating the bank and necessary access profile.



To get access to banks, the user must provide personal data such as CPF (tax ID), cell phone, and full name.

For Itau, Bradesco and CEF banks, there is already a list of access profiles that was created for previous users.

Even so, if necessary, it is possible to create a new profile with the exact demands of the new user's needs.
For Banco Itau , Bradesco e CEF , I include the user data, choose the appropriate access profile, user receives login and access password via email.




For Banco do Brasil,it is not possible to choose a pre-defined access profile, it is necessary to include user data and choose access power one by one from the bank's product list.



For all banks, in addition to the descriptions above, there is a guide where you can view the step-by-step process for including users with all the necessary details.

f you have any doubts about the inclusion process, the recommendation here is to request an updated access inclusion guide from the banking relationship manager.


3.1.2. I provide access to company attorneys to approve payments and bank transfers

The step-by-step process for granting access to payment approvers is the same for other users with an access profile only for consultation or inclusion of payments. However, for these accesses to be created, the approver must be included in the company's list of attorneys and with a description of banking powers.
This power of attorney must be sent to the bank for proper registration and validation of powers.


...

End of document.