Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Accounting

Responsibility area: Ensure the daily bank reconciliation process

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Please remove the icon when not applicable.


ERP

4. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
Frequency

5. Remove the icon(s) when not applicable

 

Please remove the icon when not applicable.
References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

Previous operation << >> Next operation



. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

 

1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I receive information to clear the Sub Bank accounts from the Treasury Operations Team.




3.2. I perform the Sub Bank accounts clearings.

3.2.1. Clearing in one account adding the posting to the P&L account

Transaction : F-03

Use the subaccount sent by Treasury Ops

Clearing date:  today

Select doc number and add the documents from Treasury Ops request

Process open item


Process open item


When you press the button you can add a posting line. In this case you can add bank charge account 6599000400.



Note: the cost center is added automatically. If the cost center for P&L account is not input please check previous postings in the account.

Process open item.

Save and the clearing is done.


3.2.2. Treasury Operations request to cancel the posting (Bank reject)

Transaction: FB03


Select in Environment: Payment usage to analyze the docs.


In this case, you can see that the doc number is the same as clearing document. That should be uncleared and reversed.

For this example you have to use transaction FBRA to unclear and reverse the Doc:


3.2.3. Clearing with 2 accounts

In transaction F-03 - don’t forget to select the correct currency that must be the document currency (In that case; select ZAR in tab Currency)


Select transaction F-03 and the first account in this case 50501ZAR76

Add the document number provided by BO Team:

Select "Other account" and insert the second sub account in that case 50501ZAR73

Press doc number and insert the doc.


Press process open items



Please check that all amount selected with “blue” color and Save (post).


3.2.4. Clearing with IBA account 

In transaction F-03 :


Press process open items:


Input doc number and press process open items


Select 



Input posting key 50 and IBA 591GBP7771 (in this example)


Note:

  • if positive amount not assigned : posting key 50
  • if negative amount not assigned : posting key 40



Press process open item


Input the not assigned amount

Value date : if not communicate by BO use value date of the document provided

example: doc 9002970629 : value date 25.08.2017

Assignment : input company code + /OPDI 🡺 7771/OPDI

Text : communicated in the ticket : “retour de fonds Amber Valley”

 

Press process open items


Not assigned tab is 0, 00 🡺 ok to clear press 


Select the document number and send this message in the email to Treasury Operations Team:

"Document 8700408652 was posted in company code 2232"



3.3. I inform the requester that the clearing has been done.



End of document.