Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Accounting

Responsibility area: Ensure the currency revaluation for Balance Sheet accounts

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Please remove the icon when not applicable.


ERP

4. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
Frequency

5. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

This process will allow:

  • To check if all the monetary items in the balance sheet have been correctly revalued at the closing rate;
  • To ensure that all the monetary items have been included in the revaluation process.


1.2. Scope

Detail the scope (legal entities, etc.)

Entities 2232 and 4044.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I export the SAP accounts to excel file and apply the month-end exchange rate.

The internal control main steps:

  • To extract all the data “Balances of G/L accounts in currencies” for respective company before the revaluation process (Transaction code and Variant provided in the Excel file);

  • To obtain the closing exchange rate currency by currency;

  • To revalue in the Excel control file manually all the monetary items;
  • To reconcile the revaluation from SAP with the excel file. If any difference is identified, it must be investigated.


Files saved on LUCAP\Month End Closing\YYYY\MM.YYYY:

2232 – Balance in foreign currencies DDMMYYY.xlsx

4044 – Balance in foreign currencies DDMMYYY.xlsx

3.2. I make a consistency check between SAP balances and the excel control file.

Follow instructions in the Excel files for the purpose, for each company 2232 and 4044.

2232 - Balance in foreign currencies 31 10 2024.xlsx


Location of files: 

\\lucapfs01sco.oxo.priv\LUCAP-USERS\TREASURY ACCOUNTING (P2)\MONTH END CLOSING\YYYY\MM.YYYY

End of document.