Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Accounting

Responsibility area: Ensure the conversion of the Profit and Loss accounts into a functional currency of the entity.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Please remove the icon when not applicable.


ERP

4. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
Frequency

5. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The Foreign Exchange exposure is captured in SAP and managed centrally via Quantum by Treasury Corporate.  However, in some cases, the exposure is not captured (only for PI2) and therefore an additional process must be performed on a monthly basis to ensure it is considered.

Monthly because not material.

In order to do so, exchange contracts are manually created between PI2 currencies and the IHB 2232 and inside the IHB.

Amounts are captured by analysis the PnL in foreign currency eg:

  • The incoming invoices relating to CICC own activity (own expenses),
  • Interests generated on the external bank current accounts in currency.

Here any remaining amount on the P&L accounts in currency is converted at closing rate and transferred into the exchange position account of the Balance Sheet. No profit on the conversion can be made.

 

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure applies to companies 2232 and 4044.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I send an email before start running the tasks

Email is sent to treasury.fo@syensqo.com, treasury.accounting@syensqo.com, treasury.ops.emea@syensqo.com and sandra.zera@syensqo.com (CAM of 2232)
"WE WOULD LIKE TO INFORM YOU THAT WE ARE READY FOR THE CHPL PROGRAM
IF YOU HAVE ANY INCONVENIENT, PLEASE LET US KNOW. IF WE DIDN'T RECEIVE ANY ANSWER, WE WILL START IN 30M
BEST REGARDS,
SU TREASURY ACCOUNTING AND REPORTING TEAM"

3.2. I run the report BEFORE the generation of FX balances and print the screen for internal control.

Run transaction Z3CTB, selecting Z3F_SOLDE_DEV.

Variant:

For 2232: 3S CONV - 2232

For 4044: NAFTA US4044


The purpose of this printing is to facilitate the checking of the amounts in different currencies before converting them to EUR or USD, for 4044.


Check the resume table at the end of the report.


3.3. I run the exchange contracts internally called "change PL" for 7540000000 and 6540000000.

Run transaction Z3CTB, selecting ZCHANGE_PL – Convert P&L accounts in Currencies, first in test and if ok, then run in real mode.

Variant:

For 2232: 3S-2232-754654

For 4044: 4044 754-654


According with the instructions, for these variants, the selection is by document:


3.4. I run the exchange contracts internally called "change PL" for other P&L accounts.

Run transaction Z3CTB, selecting ZCHANGE_PL – Convert P&L accounts in Currencies, first in test and if ok, then run in real mode.

Variant:

For 2232: 3S-2232-ALL

For 4044: 4044 PL CONVER


According with the instructions, for these variants, the selection is by saldo:


3.5. I run the report AFTER the generation of FX balances and print the screen for internal control.

Repeat step 3.2 to check that only amounts in EUR, or USD for 4044, remains in accounts.

Run transaction Z3CTB, selecting Z3F_SOLDE_DEV.

Variant:

For 2232: 3S CONV - 2232

For 4044: NAFTA US4044


Check the resume table at the end of the report.


3.6. I check the FINAL report and if an amount in foreign currency is still there, I do investigation and if needed rerun change PL for one specific account.

Run transaction TBB1 to make sure that there are no old pending contracts.

Variant:

For 2232: 2232_60M_60P

For 4044: 4044_60M_60P

Run in test mode.


3.7. I correct wrong information

If we noticed a duplicated contract, we need to raise a case to IS in Service One for them to cancel the duplicated contract.


Example:


If the duplicated contract is already posted, after the cancelation performed by IS, we need to reverse the postings in transaction TPM10, as below.


3.8. I finalize Internal control BEFORE/AFTER, sign and submit to the Manager for review.

Files saved in Z:\TREASURY ACCOUNTING (P2)\MONTH END CLOSING\20YY\MM.20YY:


End of document.