Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Accounting

Responsibility area: Ensure the ZCC settlement activity is performed.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

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ERP

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Frequency

5. Remove the icon(s) when not applicable

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References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I update Global Posting File Rhodia Brazil MM.xls and perform the poistings of ZCC settlemnt in SAP.


The settlement of a Zero Cost Collar contract occur when the FX rate of the day, reaches the determinate rate agreed with the bank, even the lower or the higher rate.


As the settlement depends of the FX rate, we don't have a periodicity to execute the postings, however, when the settlement occurs it will be informed by the Corporate Treasury and we must follow the following steps.

3.1.1. I receive the information

Purpose: Get the information about which contract was settled and the amount to be received or paid.


Procedure steps:

When a ZCC deal reaches the determined  rate, the contract is executed and we must post the gain or loss for the contract.

The information is sent by treasury team, informing which contract had being executed.


3.1.2. I create the Global posting File

Purpose: Verify the realized amount by GBU and allocate in the correct cost center.


Process steps:

In the spreadsheet shared by Treasury Team, we can follow up the ZCC contracts and verify the amounts related to the settlement:

To execute the postings we always consider the BRL amount and we must split accordingly of GBU.

For the case above we had 444.425 that must be posted in Coatis cost centers and 329.181 that must be posted in Novecare and Silica(the split amount for this two GBU is also in the file provided by treasury)


Here is the list of cost center that must be used:


7523-8326    Coatis Fenol
7523-8328      Coatis Acético
7523-8324     Coatis Cetônicos
7523-8329     Coatis PI
7523-8323      Coatis Fibra
7523-8322      Coatis Inds
7523-8327Coatis Têxtil
7523-8330Novecare
7523-8331Silica


For Coatis, we have to send an email to the company controller to confirm the percentage to be considered to split by cost centers:


Purpose: Execute the SAP postings through the Robot.


Process steps:

With all these information provided, we must create the global posting file to request the posting.

The posting scheme to be considered is:

Gain:

40 – 50990104 (bank part in total amount)

50 – 98120800 (R12900 – amounts split by cost center)

40 – 46110064 – Flow F60 (total amount received)

50 – 46110064 – Flow F15 (total amount received)

50 – 12820064 – Flow F60 (total amount received)

40 – 12820064 – Flow F61 (total amount received)

Loss:

50 – 50990104 (bank part in total amount)

40 – 98120800 (R12900 – amounts split by cost center)

50 – 46110064 – Flow F60 (total amount paid)

40 – 46110064 – Flow F15 (total amount paid)

40 – 12820064 – Flow F60 (total amount paid)

50 – 12820064 – Flow F61 (total amount paid)


Here is an example of posting file:


3.1.2. I send the file for posting

Purpose: Execute the SAP postings through the Robot.


Process steps:

After finished the Global Posting File, create a case to the Accounting Team to post the documents

Create the Case in Service One tool to request the automatic posting:

Include the requested information to open the case and the Robot will process and post the documents

...

End of document.