Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Reporting

Responsibility area: Ensure Financial Instruments monthly closure.

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Please remove the icon when not applicable.


ERP

4. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
Frequency

5. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The objective of this procedure is to analyze the variation and main events related to Financial Derivatives, Working Capital Non Industrial. 

1.2. Scope

Detail the scope (legal entities, etc.)

All consolidated companies.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I retrieve the information from BFC and update the comments related to the Financial Instruments Analysis.


Start by copying the file from the previous month. In this procedure we are going to prepare July's data using June 2024 as the reference.


Go to \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\1 - Financial Instruments\2024\06. June\Synthèse,

copy June's file to \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\1 - Financial Instruments\2024\07. July\Synthèse, rename it to  and open it.


Before updating the figures for the month being analyzed, copy the information from tab  to , not only the numbers but also the comments.


Afterwards, update the periods in tab "Input" accordingly:



Perform the BFC retrieve in tabs , one by one.


After updating all the tabs, the analysis of the figures can be started in the tables below:


In order to prepare and update the comments below you can also start to update the Word document with the analysis of each item.


Go to \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\1 - Financial Instruments\2024\06. June\Synthèse, copy June's version and rename it to July, moving it to the same folder where the file Financial derivatives WCNI is stored.


Both documents are linked, in the Word document we perform a deeper analysis of each heading and flow and then in the Excel we just mention the main events.

To support the analysis use also the details already prepared in the file described in the procedure I update the file Analysis Financial Instruments MM-YYYY.xls.


End of document.