1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Treasury Reporting



Responsibility area: Supervise the closing activities D+1


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP



Frequency


 

 

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

To book in accounting the cash movements from the margin account of SES with Newedge (bank recaonciliation). 

Societe Generale International Limited (Newedge) is our clearing house when SES buy or sell on organized markets.

 A clearing house acts as an intermediary between a buyer and seller and seeks to ensure that the process from trade inception to settlement is smooth. In acting as a middleman, a clearing house provides the security and efficiency that is integral for financial market stability.

 To mitigate default risk, clearing houses impose margin (initial and maintenance) requirements. On the most known requirements we have a margin call. It occurs when a broker demands that an investor deposit additional money or securities so that the margin account is brought up to the minimum maintenance margin. A margin call occurs when the account value falls below the broker's required minimum value.


1.2. Scope

Detail the scope (legal entities, etc.)

This procedure applies to Solvay Energy Services (Company code 3865)

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:



3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

The first step is to get the file “Cadrage activity” from the previous month and save a new one. Example for November 2021: \\NOHVFS01\Treasury-GAR\SES\2021\11 2021\Other Accounting Files

The file contains 30 tabs however in this procedure you will find information to the tabs that need your action.

Keep in mind that you will need the report files created in procedure I prepare Newedge Reports D+1

3.1. I update all tabs with M-1 information

In this chapter we will guide on how to preserve last month ́s information before start to build the file with the new data. 


3.1.1. I update tabs SES... archive

In each of the following tabs:

Next you need to copy each table presented in the tabs SES and put them in the “SES… Archive” tabs. On January of each year you may to clean the tabs with old information.


3.1.2. I update tabs SES


In each of the following tabs:

You need to copy (paste special values) the figures “amount” from tables “Current Month” to “Previous Month”. In the table current month, amounts are populated by formulas.

3.2. I update all tabs with newedge information

All reports are stored under "Newedge" folder in \\NOHVFS01\Treasury-GAR\SES\YYYY\MM

3.2.1. I update tab Open Trade Equity

Open the file report: “3865 - Open Trade Equity” and paste it in the tab.


3.2.2. I update tab TCD

Open the file report: “3865 - Analysis movements for cadrage” and follow the instructions notes in the tab to paste the information:


3.2.3. I update tab P&L



Open the file report: “3865 - P&L Purchases&Sales” and follow the instructions notes in the tab to paste the information:


3.2.4. I update tab TCD Fees



Open the file report: “3865 - FEES Newedge” and follow the instructions notes in the tab to paste the information:



3.3. I update all pivot tables and perform analysis

3.3.1. I perform an analysis

The objective now is to in each of the following tabs to analyze the transfers of cash that it's being made between SES:


If you look more closely to the big table in each tab, you will find T´s (like we have in accounting):

The objective is to be able to split the information coming from report “3865 - Analysis cash Newedge” and add it in each T table (During D-3 you already look into the same report but with a different name in I control cash transfers D-3). The first to start is SES01 tab and we have to analyze the nature of the movement: transfers, commissions, funds paid & received… and place them in the respective T table.

Here are some tips to allocate the information:

Other tip is, if we have options traded we need to manually input the notional here:

 

The details can be seen in CO2 official:


In the end (line 40) you have a control which has to be zero:

When you reach this result means that all bank information coming from Newedge was successfully reconciled.


3.3.2. I check the postings

Please see tab the objective is to guarantee that the information coming from SES tabs (which are now reconciled) -  have the figures ready for posting in tab 

Other way of controlling is to go to  and sum all postings that you will make to account 55101000 and compare with the report you created in procedure I prepare Newedge Reports D+1 chapter 3.3: “Prior day balance” 




3.4. I send the file for posting

You may now send the file for tsu accounting to book it in SAP.

End of document.