Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Treasury Reporting

Responsibility area: Ensure correct data is provided to rating companies for Syensqo rating for quarterly closure

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Please remove the icon when not applicable.


ERP

4. Remove the icon(s) when not applicable


Please remove the icon when not applicable.
Frequency

5. Remove the icon(s) when not applicable

Please remove the icon when not applicable.
References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

Objective is to complete the Moody's and the S&P's rating agency file quarterly to ensure correct credit rating of Syensqo.

Syensqo's credit rating is important for external borrowings, relationship with our banking partners etc.

A credit rating determines the likelihood that the borrower will be willing and able to pay back a loan within the confines of the agreement without defaulting. An individual's credit rating affects their chances of approval for a given loan and favorable terms for that loan.

At the corporate level, Investors oftentimes base part of their decision to buy a corporation's bonds, or even the stock, on the credit rating of the company's debt.

Investors often look at the credit rating given by these international agencies as well as ratings given by domestic rating agencies before deciding to invest. The demarcation line for corporate credit rating is investment grade. Investment grade and above are considered to be less risky, while below investment grade carries more risk but sometimes more reward, particularly through higher yields on bonds.

1.2. Scope

Detail the scope (legal entities, etc.)

ww, treasury reporting

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • BFC


3. Tasks description


WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

When: D+10 (check within the TSU reporting team and GAR if  the consolidated net indebtedness BFC retrieve is final)

D+11 Release of the liquidity report

Deadline: We will never send the report to the agencies before the publication of our Quarterly results (as we disclose confidential information )

Location of the files: \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\12 - Treso GAR Drive\Rating (P2)

Files:


Rating agencies: Moody's and S&P. Each rating agency has their own format.

Corporate Treasury team: responsible for Syensqo rating.

TSU Reporting is responsible for numbers and DSM team for comments.


Check Data Source:

\\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\2 - Treasury and net debt\2025\06.2025\Net Debt


3.1. I update the file "Trapped cash for rating agencies QX YYYY"

Location file \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\12 - Treso GAR Drive\Rating (P2)


Steps to execute:


Go to tab 

Change the date in the row 7.


Retrieve data from BFC.

After, check if any company is missing. The check should be 0. 

Example:


If check is not zero, insert the line of the missing company in the correct place of the report above.

Copy/Paste the formula from the line which is above or below (does not matter).

Put the legal entity number which is missing in column A only and do BFC refresh.

Note: remove all filters before BFC retrieve.

After BFC retrieve, go to sheet

The trapped cash figure is located in the cell M32 . It is linked to the liquidity reports via the links.


3.2. I update the file "Liquidity Assessment Template QXYY"

3.2.1. I update the tab "Input" with the dates and tab "Rates" with the closing rates

Open the file "Liquidity Assessment Template QXYY"

Update the tab  with the dates.


Update the tab  with the FX rates by doing BFC retrieve.


3.2.2. I retrieve the data from BFC

Go to tab:  

Refresh BFC report.


Settings of the report:

Column D: BFC retrieve based on Column A GL accounts.

Column F: formula example =+D9/1000 as we need the data in Millions of EUR.

3.2.3. I update the "Moody's Liquidity Template"

Go to tab  

In this report, some cells need to be input manually. For that, follow the instructions below.

3.2.3.1 I update External Sources of Liquidity



This information is automatically filled using the information in sheet . Original information stored in GDrive. Corporate Treasury is in charge of this information.

3.2.3.2 I update Commercial Paper Program

The Commercial Paper program is booked in Syensqo SA books in Quantum.

The size of the program can be checked with Treasury. 

To check the outstanding amount:

Go to TMS Quantum.

 



3.2.3.3 I update Financial Debt Short term, Financial Debt Long term and Cash and cash equivalents

For Leasing, Others and Cash and cash equivalents, check the amounts in file stored in \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\2 - Treasury and net debt\2025\06.2025\Net Debt


 


For Senior Bonds, the amounts are filled using the information on the dedicated sheet 

Data is extracted from Quantum.


To Excel.


For Hybrid Bonds, the amounts are filled using the information on the dedicated sheet

Data is extracted from Quantum.


To Excel.

3.2.3.4 I update Thereof Restricted cash

Source:

Location: \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\12 - Treso GAR Drive\Rating (P2)\2025\Q2 2025 


To fill the "Thereof restricted cash", check the amount retrieved in the sheet "2025 Q2" from the file above (divided by 1000).


3.2.4. I update the "S&P Liquidity Template"

Go to tab 

This sheet is normally filled automatically from Moody's template and other sources due to the data required are the same.

You need to only change the correct period on the form and update the comments related to the figures.

Check all the report data with file stored in \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\2 - Treasury and net debt\2025\06.2025\Net Debt


3.3. Create files for each rating agency.

In the end of the process create two individual files and share them with Corporate Treasury team.

Location: \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\12 - Treso GAR Drive\Rating (P2)\2025\Q2 2025


And send them to Corporate Treasury.



End of document.