Table of Contents
<style> .toc-macro ul {display: block; counter-reset: item} .toc-macro li {list-style-type:none} .toc-macro li:before {content: counters (item, ".")". "; counter-increment: item} </style> |
OBJECTIVE AND SCOPE
Objective of this Procedure
This document's objective is to provide a guide to ZPRC, ZMAT (manufactured and raw material), ZVER, ZERS, ZUNB material master data management for GBU Technology Solutions.
Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.
Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Data Operations when extending materials to Trading Plants. For Sample codes and ZERS Data Operations is creating all necessary views.
Requests of Technology Solutions Material Master creation or maintenance should be submitted via Service One platform.
Request forms for Technology Solutions Materials are stored on Google Drive.
The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request forms file or linked in this procedure.
Scope
Under Data Operations scope is the management of ZPRC, ZMAT (manufactures and raw material), ZVER, ZERS, ZUNB materials for GBU Technology Solutions (Legacy Cytec organization). Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZPRC | Commercial Products | N/A |
ZMAT | Finished Goods | Multiple |
ZVER | Packaging | WD |
ZERS | Industrial supplies | WA |
ZUNB | Stocked and non-valuated materials | Multiple |
ZDIE | Services | Multiple |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
Roles and Responsibilities
ZMAT - Finished Goods setup can be performed only once both ZPRC code and MSDS are available.
ZMAT - Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created. It is Data Management team's responsibility to check that all necessary approals have been received.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of Material in RCS
Pre-requisites
Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view.
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu. - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.
- Run a search in Material Description.
- Use Wildcards to best describe.
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter.
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article needs to be created then proceed with the creation.
Creation of ZMAT - Manufactured Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: *Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2. *Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager. For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).
Storage Location in plant 8806: Please use the Country of origin field to determine where the material is sourced from. If the Country of Origing is Turkey (TR) then use TURK Storage location. For all other items see rules below: For Polymer Additives For Mining and PS: |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
button to add languages. Copy English text to all other languages:
button and exit material creation
Creation of ZMAT - CMC Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | 149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating all necessary views for CMC Sample codes |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Creation of ZMAT - Plant Shipped Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating general, purchasing and planning views, finance complete their own views |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZMAT - Composite Materials (Division F4/LR)
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZUNB - Stocked and Non-valuated Material
Use MM01 transaction to create material
These are request to create a non valuated version of an existing ZMAT item. For example, where the business has sold the inventory to a customer but the material remains at a Solvay site and require shipment from our plants under a new code.
Example 2033702 CYTOP 340 COVESTRO 330KG 727LB CYL UN correspondent ZMAT code 143561 CYTOP 340 330KG 727LB CYL UN.
Requests can be accepted only from Product Managers that corresponds to the Division from the ZMAT.
Mandatory information to be provided with the ticket:
- ZMAT#
- Description should include key information from original ZMAT such as:
- Net Weight
- Packaging type
- Some indicator if is specifically owner by one customer
- Suggestion: ZMAT name for initials + Customer (owner of the inventory if necessary/useful).
- Mandatory: unique from the ZMAT code
| Main activities |
|---|
Select Views to be created:
|
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
Basic data 1 is the same set up for ZMAT
Basic data text – ZPRC description (used for shipping and paper work) ZPRC# is mandatory
AUOM is the same ZMAT
Descriptions same
Basic data 2
- Basic material = ZPRC#
- Environmental – flagged
- DG indicator check the original ZMAT that originated this ZUNB
Classification – 014
Sales 1 view – same as ZMAT
Sales 2 view – same as ZMAT
Sales general plant– same as ZMAT
- Profit center is not mandatory
Foreign trade export
- Country of origin
Purchasing
- Purchasing group is not mandatory
- Plant-sp.matl status should be blank
- GR processing time = 0
Foreign trade import
- Country of origin
- GTS team to be contacted - we cannot copy this information from ZMAT
Plant data/stor. 1
- Copy from the ZMAT
Plant data/stor. 2
- Just open the view
Label data
- Copy from the ZMAT
Creation of ZMAT - Raw Material
Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:
- 0451 should be used for Raw materials (production raw materials) or re-sale when relabeling is happening at Solvay location.
- MOC required
- ZPRC required – PRCO 900XX
- 0450 when supplier relabels the raw material at their own location. Solvay SDS and label will be send to supplier and attached to the material.
- MOC required (all the regulatory information on the supplier)
- Manual PRODCOM (Real SUB E 500XX) without link with logistics).
- Should be linked to the proper business unit
Accessing MOC Gensuite Portal
ZPRC and PRCO can be found validating MOC in Gensuite Portal.
User: data.manage@solvay.com
Password: Solvay123
- Check if the site is marked as General, Technology Solutions.
- In order to see the MOC, access Applications.
- Click on MOC Manager.
- Change the process to Raw Material Change Process.
- Unmark the Assigned to.
- Change the status to All.
- Add the MOC# in the search field.
- Click on the Request ID Type to access the documents for the MOC.
Important documents and information to be observed in the MOC:
Screening Questions
- Go to Screening questions.
- Manage requests.
- Print request.
- Print preview.
- The plant to which the raw material will be created.
- The Impacted Business Unit (this information will be used to determine the profit center and purchase group).
- The approval from hazcom team.
- The ZPRC name and number.
Attachments
In this section you will find the additional documents to be used in the raw material creation.
- Go to Attachments.
- Save the SDS (Safety Data Sheet).
- Save the Checklist.
Creation of Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZVER - Packaging
Accessing MOC Gensuite Portal
ZPRC and PRCO can be found validating MOC in Gensuite Portal.
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:
- Check if the site is marked as General, Technology Solutions.
- In order to see the MOC, access Applications.
- Click on MOC Manager.
In this step:
- Change the process to Packaging Change.
- Remove the Assigned to.
- Change the status to All.
- Add the MOC# in the search field.
- Click on the Request ID Type to access the documents for the MOC.
Important documents and information to be observed in the MOC.
Screening Questions
- Go to Screening questions.
- Manage requests.
- Print request.
- Print preview.
- The plant to which the raw material will be created.
- The Impacted Business Unit (this information will be used to determine the profit center and purchase group).
Creation of Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZVER /Packaging |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Creation of ZERS - Industrial Supplies
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZERS / Industrial Suuplies |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
8359, 8371 – STRM; |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Creation of ZPRC - Commercial Product
It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.
ZPRC record creation for Finished Goods needs to be performed by Danyse Ryan/Jane Sims. |
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZPRC / Commercial Product |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Material Extension
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material and Packaging plant extension, this information should be provided by requester any time material should be created for a new plant.
HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.
Note!Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
Note! For Raw Materials and Packaging Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel.
Note! The Industrial Materials (ZERS) can be extended from one plant to another, however there might be cases when the specifications for a plant differs from the other. In such cases when the extension is requested, always contact all plants (Buyers) to confirm if indeed they are the same material with the same specifications.
| Main activities | Tips/Best practices | |
|---|---|---|
| Enter transaction MM01 | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) T-code can be entered directly in Command field. T-code can be saved in Favorites | |
Select Material, Industry Sector, Material Type | Material is the material number that needs to be extended Industry Sector always C Chemical Industry Material Type the same as the material that is being extended Copy from… option can be used, preferably to copy from an existing view of the same material |
|
| Select the necessary views for the extension | For sales org extension select sales organization views for all applicable material types Sales Organization views:
For plant extension select plant views according to the specific material type To determine which plant view needs to be opened, please see material creation section for each matrial type Plant views:
| |
| Select Organizational levels | To determine which organizational levels need to be selected, please see material form and material creation section for each matrial type |
|
| Save the changes performed |
Sales Control
Check Sales Control indicator in request form. If Sales Control is required:
- to mark a material for Sales Control globally, add status Z4 in field X-plant matl status in Basic Data 1 view
- to mark a material for Sales Control locally, add status Z4 in field Plant-sp.matl status in Purchasing view (field is available also in MRP1, Quality Management and Costing views)
Material Modifiation
Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created. The only exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system. The fields that must not be changed:
- Base Unit of Measure
- Net Weight
Please see file to check whether you have to get an approval for a particular change, as well as the correlated fields.
Manual Material Modification
| Main activities | Tips/Best practices |
|---|---|
| Enter transaction MM02 | Full path: Logistics -> Materials Management -> Material master -> Material -> Change T-code can be entered directly in Command field. T-code can be saved in Favorites |
| Select the view containing the field that needs modification | |
| Select the Organizational Level for which the modification is requested | |
| Make the requsted update | Repeat the modification for all Sales Areas or Plants if applicable |
| Save the changes performed |
Mass Material Modification
Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out.
| Main activities | Tips/Best practices | |
|---|---|---|
| Enter transaction MM17 | Full path: Logistics -> Materials Management -> Material master -> Material T-code can be entered directly in Command field. T-code can be saved in Favorites | |
| Select the Table(s) containing the field(s) that need to be modified |
| |
| Go to Fields tab | ||
| Select the Field(s) that need to be modified | Use search option to easily find the field to be changed. Use technical name of the field in search. You can find out technical name of the field pressing F1 when field is selected and pressing Technical Information button |
|
Press Execute button | ||
| Limit selection as much as possible to perform the change only for the materials that need it | Use additional options on the bottom of selection screen to amend selection options or add/remove selection fields if necessary Press Execute button |
|
Press Execute button | ||
| Enter new value | New value(s) has to be entered in the designated space above list of materials It is possible to deselect records that do not require change Press 'Perform mass change' button to copy the value to selected materials Press 'Test changes' button to make system check the changes without saving them |
|
| Check log of changes performed in Test mode | Green light indicates successful change Yellow light indicates a warning Red light indicates data change is not possible/allowed |
|
| Save the changes performed | Check log of changes performed | |
| Mass change of data can be performed also by importing data from file or clipboard |
|
Delivery Unit Update
The requests will be submitted by Anne Delure, Corine Lamiraud or Stacey Walker-Robertson. This request for Delivery Unit Update should be done only for Polymer Additives (Distribution Channel 9P).
Rounding profile needs to be set to BLANK for the material codes.
DG Indicator Update
- The requests are submitted by Tery Mccoll, Yin Sin Pock, Louise Collett, Aleksandra Rubule + Joseph Haupt as Aleksandra's backup for limited time, Joydeep Nath, Julija Prilucka
- Please follow the steps bellow when the DG indicator profile needs to be updated from ZIP to GPP, Z00 to GPP, GPP to Z00, ZIP to Z00
Note! Even if you are updating from ZIP to Z00, confirm in Sinequa Portal (MSDS) if indeed the material is non-hazard.
- To determine the ZPRC number go to MM03 transaction (Material display)
- On Basic 2 view copy the Basic material number
Go to Sinequa portal
- Copy the Basic Material number in the search field 90072916 + "SDS"
- Click on SDS - North America
- Look for USA version → In English (Z8)
- For Hazard material only, in section 14 (Transport information) - DOT check the amount of labels and if the material is marine pollutant
- For this example, the amount of labels are 2 (Label 9 and Marine pollutant) and based on the packaging type, the following information should be added in the label view.
Go to MM02 transaction (Change material) in Basic Data 2 view:
- Update the DG indicator profile to GPP (Hazard) or Z00 (non hazard)
- On Sales: general/plant view check if the Transportation Group corresponds to the packaging type + DG Indicator combination. If not, proceed with the update:
- Go to Label view, add the transportation line for the hazard materials
- Note! If the material is changing from GPP to Z00 remember to remove the transportation label
DG Indicator Update - Request from HazCom Team
Hazcom team will send two notifications of changes in SDS before publishing the latest version of SDS in Sinequa.
Important! Before changing the information in the material master, contact Terry Mccoll (terry.mccoll@solvay.com) and Yin Sin Pock (yinsin.pock@solvay.com) to confirm the DG information.
- First notification NOTICE OF INTENDED TRANSPORT CHANGE - 90 days
- No action is required from Riga Data Operations team at this point. If we receive a ticket with 90 days notification, add a note to the ticket that no action is required and close the request.
- NOTICE OF INTENDED TRANSPORT CHANGE - 3 week notice
- No action is required from Riga Data Operations team at this point. If we receive a ticket with 3 week notification, add a note to the ticket that no action is required and close the request.
NOTICE OF TRANSPORT CHANGE
At this point action from Data operations is required
- What should be checked:
- DG Indicator
- Transportation group (according to the Label and Dangerous good Indicator)
- Transportation label
- Use the information to count the labels based on what is provided in the Freshdesk Ticket
Material Classification for plant 8373 - Aspen Interface
A new material class (Z_DP_ASPEN_8373) has been created to support the Aspen Tech demand planning tool. Only planners at Welland plant 8373 can request this change in the Classification view.
This new class should only be used for items at Welland,plant 8373. If we decide to use this class for additional plants we will create new classes.
Approved planners can be found here.
Overview
- Material class - Z_DP_ASPEN_8373
- Three characteristics associated with this class:
1. ASPEN Class - A, B, or C value
2. DP_ADPEN_NO_PRODPLAN - X do not send or no value
3. DP_ASPEN_NO_REQUIREMENTS
Assign the Classification to the Material
- Enter the material number
- Select the Classification view
- Select the Material class 001
- In the Assignments section add Z_DP_ASPEN_8373
- In General tab assign the Characteristics as requested by the Planner
Logistics Request to Update Classification
We can accept requests from the logistics team to update the packaging code for the materials in the classification tab, follow the steps below:
- In Classification - class type 001 add Z_MAT_CRIT and the packaging code provided in the request
- Once you update the material add the responsible Product Manager in the copy
Material Inactivation/Reactivation
Material Inactivation
Before inactivating material an approval should be received:
- for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
- for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
- for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
- for ZPRC material group 0451 approval from HazCom
ZPRC material group 0450 inactivation needs to be performed by Danyse Ryan/Jane Sims after all the ZMATs are inactivated. Please request the inactivation to EDA via Service One (Appendix – Request to EDA |
Before inactivation material should be checked for open items under "Stock overview".
If you have a request to inactivate a CMC or Plant shipped sample, request the Product Manager to confirm if the material does not have any stock (Data Operations does not have the access to check it). |
If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.
| Global | After Stock is cleared material can be inactivated.
|
|---|---|
Local | If material has to be inactivated for specific sales areas
If material has to be inactivated for specific plants
|
Material Reactivation
Before reactivating material an approval should be received:
- for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
- for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
- for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
- for ZPRC material group 0451 approval from HazCom
| Global | If the material has to be reactivated for all plants and sales areas
|
|---|---|
Local | If the material has to be reactivated for specific sales areas
If the material has to be reactivated for specific plants
|
Appendix - List of Finished Product Managers
Finished Product requests can be accepted from Product managers.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Division | Distribution Channel | Product Manager |
|---|---|---|
| E6 - MEP | 9U - MEP | Tony Lux |
| E5 - Mineral Processing | 9S - Mineral Processing | Tony Lux Amanda Lawrence |
| E4 - Alumina | 9R - Alumina | Amy Buntzen Rebecca Dunn |
| E3 – Industrial Minerals | 9T - Industrial Minerals | Amy Buntzen Rebecca Dunn |
| E2 - Polymer Additives | 9P - Polymer Additives | Elvira Lenting - EU & LA (Incl. MX) Abbey Nesiu - NA Philippe Dedonder - AP Zixiu(zelda) Ye - AP |
| E7 - Phosphines | 9V - Phosphorus Derivatives 9Q - Electronics Gases | Bryant Ries |
E0 - Phosphorus H0 - Fumigants | OG - Fumigants | Bryant Ries |
| SX - Phosphorus | 9N - Sodium Hypo | Bryant Ries |
| SY & TF & TL | Bryant Ries / 'ownership' of the material will be transferred to Oil & Gas |
Appendix - List of Raw Material and Packaging Purchasing Representatives
Raw Material and Packaging requests can be accepted from Purchasing representatives.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Purchasing Representative | |
|---|---|
| US and Canada | Vanessa Scott - vanessa.scott@solvay.com Leslie Fleming - leslie.fleming@solvay.com Peter Mertzanis - peter.mertzanis@solvay.com Thierry Leclerc - thierry.leclerc@solvay.com Mario Bruins - mario.bruins@solvay.com Sophie De Claviere - sophie.declaviere@solvay.com |
| LAM | Abril Gomez - abril.gomez@solvay.com Vincent Cifelli - vincent.cifelli@solvay.com Eduardo Rubalcaba Guizar - eduardo.rubalcabaguizar@solvay.com |
| APAC | Nathkrita Amatyakul - Nathkrita.amatyakul@solvay.com Celine Koh - celine.koh@solvay.com Catherine Lu - catherine.lu@solvay.com Nathan Purvis - nathan.purvis@solvay.com |
| EMEA | Thierry Leclerc - thierry.leclerc@solvay.com Sophie DeClaviere - sophie.declaviere@solvay.com |
| ZPRC/MOC | HazCom - hazcom.rawmat@solvay.com |
| MOC | Lindsay Schramm - lindsay.schramm@solvay.com |
Appendix - List of Industiral Supplies Purchasing Representatives
ZERS creation/modification/deletion requests can be accepted from buyers.
| Plant | Buyer | ||
|---|---|---|---|
| 8359 | Willow Island | US | Dennis Andlinger |
| 8371 | Mount Pleasant | US | |
| 8373 | Welland | CA | Peter Mertzanis |
| 8356 | Atequiza | MX | Diego Caldino |
| 8486 | Fengxian | CN | Shen Jie |
Appendix - Label Requirements
Location of table.
Appendix - List of Plants in Non-GTS Countries
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
| Plant | Description | Country |
|---|---|---|
| 8524 | 7418 / Gas Chem Logistic Osaka | Japan |
| 8506 | 6062 / Poh Tiong Choon Jurong | Singapore |
| 8789 | 7523 / Mauá NATAM Express | Brazil |
Appendix - Sinequa
Appendix - Request to EDA
In order to request to EDA team (Danyse Ryan/Jane Sims) plant/sales organization/purchasing organization/delivery plant links or any subject related to ZPRC (Material group 0450), please follow the steps described below:
- Go to Service One (Digital Workplace) and in the Search bar write key word "MISSING" (for plant/sales organization/purchasing organization/delivery plant links) or ZPRC (for any subject related to ZPRC (Material group 0450)).
- Go to Catalog items and choose "Structural Data Request" (for plant/sales organization/purchasing organization/delivery plant links) or "TS Data Steward - ZPRC Creation" (for any subject related to ZPRC (Material group 0450)).
- Select "Request Now"
Appendix - List of Single Storage Locations
| 8380 | 7786 / JF Hillebrand Fremantle |
| 8433 | 7788 / Jakarta |
| 8496 | 7722 / BDP Peru Arequipa |
| 8500 | 7725 / Andimex San Antonio |
| 8503 | 7988 / Daesung Whse Yangsan |
| 8505 | 7723 / FH Logist Azcapotzalco |
| 8506 | 6062 / Poh Tiong Choon Jurong |
| 8507 | 7725 / Sercabol Antofagasta |
| 8508 | 7776 / Sinotrans Intl Shanghai |
| 8509 | 7734 / KWE Logistics Shanghai |
| 8511 | 7794 / CML Ltd Walvis Bay |
| 8515 | 7786 / Toll Contr Laverton Nth |
| 8519 | 7786 / NSS Port Sth Townsville |
| 8520 | 7008 / XPO Logistic Bristol |
| 8521 | 7008 / XPO Logistic La Porte |
| 8527 | 7794 / Schenker Kempton Park |
| 8528 | 7734 / Sinotrans Intl Shanghai |
| 8543 | 7008 / KEMIRA WATER MOBILE |
| 8545 | 7008 / FLUID ENERGY HATFIELD |
| 8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
| 8549 | 7752 / NOVA MOLECULAR PASADENA |
| 8553 | 7008 / SOUTH COAST HOUSTON |
| 8554 | 7008 / SPRAY TEK MIDDLESEX |
| 8559 | 7008 / TOLL COMPACTION NEPTUNE |
| 8589 | 7734 / Tianjin DLD Beicheng Wh |
| 8605 | 7794 / Kemira Chem Bradford |
| 8614 | 7734 / COSCO Logistic Tianjin |
| 8617 | 7776 / COSCHEM Logist Shanghai |
| 8618 | 7794 / Praxair Oevel-Westerlo |
Appendix - ZPRC Record Update (Chinese Names)
Link to the file.
Appendix - Open Item Check
Check for active/inactive PIR - ME1M
- Add material number
- If material needs to be inactivated, PIR needs to be inactivated as well - create a request to PIR Team
- If In General Data tab, check if the unit that has been updated in the alternative units of measure is populated in the PIR and adjust the conversion.
- If material alternative unit of measure has been updated, check if the unit that has been updated is in PIR General Data tab - create a request to PIR Team if the unit needs to be updated
Check for open Purchase Orders - ME2N or ME2L
Scope of List: determines that system will search for all PO’s for this supplier;
- Z_ALV_BEST for WP1
Selection Parameters: narrows the search down for PO’s with open invoices.
- RECHNUNG for WP1
- If there are open orders, request to Data Governance Lead to contact the Buyer in order to update the documents
Check for open Sales Orders - VA03
- Use the search function to locate the orders by the material number
- If there are open orders, request to Data Governance Lead to contact the Order Management team in order to update the documents
Appendix - Extension of Services (ZDIE) materials
Extensions of Services (ZDIE) materials are being managed in Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 and Sales: General/Plant Data views. To perform extension, use the option to Copy from… an existing extension of the same material.
Appendix - MDG
Scope
- Only Finished Products to be extended to Technology Solutions and Composite Materials Plants
Technology Solutions
- Check the requester
- TS Sales Organization
- Add the table of Sales Org
- TS Profit Center
- Add the PC table/logic
- The Quality View is only open in MDG, Adam Sharp needs to be notify to add the details
- Inspection information
- Batch search strategy
- The Finance view are maintained out of the MDG
- MDG sends an automatic notification
Pre-requisites
Before starting the extension in MDG, contact Danyse Ryan and Jane Sims to check if the STO link is created between the delivering plant and the receiving plant and the Intercompany Sales Organization.
As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to Intercompany Distribution Channel of the Sales Organization of the shipping Plant for Intercompany movements.
In the e-mail/ticket provide the information below:
- Material#
- Plant#
- Original requester
- Please check if any changes in the label view is required
The TS Material extension form should be filled with the required information.
Check the delivering plant/shipping from (Where the material is coming from) in MM03 if the material is already extended to multiple plants, the material should be already extended to the correct Sales Org. (Intercompany).
If the TS plant is not maintained in MDG, the steps below should be follow:
- Request Lisbon team to remove the MDG block
- Contact Danyse Ryan and request to create the plant information in MDG
- Extend the material directly in WP1
- Sales Org 1 (if applicable)
- Sales Org 2 (if applicable)
- Sales: General/Plant data
- Foreign Trade: Export Data
- COO
- Purchasing
- MRP (1-4)
- Work scheduling (if applicable)
- Only when the material is produced at the plant you are extending to
- General Plant Data / Storage 1
- General Plant Data / Storage 2
- Warehouse Management 1 (if applicable)
- Warehouse Management 2 (if applicable)
- Quality (only opens in MDG)
- Once you complete the extension, inform Lisbon Data team to add the block (MDG Authorization Group – Basic Data 1 view) back to the material
- Request to Quality (Adam Sharp) and Finance team to complete the material set up. Attach the material.
- Once the plant information is created replicate it in MDG.
Extending materials in MDG
- Sales Organization 1 and 2 view
- Sales: General/Plant data
- Purchasing
- General Plant Data/Storage 1 & 2.
- Warehouse (1 and 2) – TBC
- Quality View (Only open)
- MRP (1-4)
- Work scheduling (if required)
- Label view
- Needs to be checked only when the material will be used as trading good or re-sell item
- If we are bringing to our plant to use as raw material is no need
- MRP data check in the test environment
<style>
#backToTopButton {
position: fixed;
right: 20px;
bottom: 20px;
Z-index: 1;
}
#ReqForTaxNr {
overflow: auto !important;
}
</style> |