Presentation

History

The HR Dashboard was built by SBS IS in 2015 via the "HR Dashboard" Project (Code 6070). Sponsor was the SBS HTR Analytics team.

Scope

  • Target Audience : This dashboard is aimed at the HR Directors of each GBU/Function as well as the GBU Presidents and Functions Directors.
  • Data Accuracy : The dashboard reflects exactly the results of the BI HR reports (Solia HR E-services Reports). 
  • Organisational Scope : The dashboard reflects exactly the scope of the BI HR reports (Solia HR E-services Reports). 
  • Historical Scope : The dashboard contains data only for the current and previous year (Meaning between 13 and 24 months total) No data before Jan 2014 was included due to poor qualtity. 

Data update

The data in the dashboard is updated every 7th of the month for main data, and 11th of the month for Learning data only.

Accessing the dashboard

The dashboard can be accessed via the Qlikview Access point and then selecting the “HR Dashboard”

http://qlikview.solvay.com/index.htm

If you do not see the dashboard in the Qlikview Access point, it means you do not have access to it. 

You can request the access via this online form : 

https://jfe.qualtrics.com/form/SV_9MjnvJNmiv4W1BH

Navigation

Confidentiality

Due to confidentiality reasons, if your selection corresponds to less than 5 active employees, some graphics will show this "Autorization Condition Unfulfilled" message.

In that case you need to change the filters to display more than 5 persons.

Dimensions availability

Note that since this dashboard contains confidential data, your access request will be submitted for approval to the SBS HTR Analytics team.

 

 

Due to the data structures, some dimensions are not available for all indicators 

  • The Month is not available for all indicators in the "Performance" Tab (PDCR is a yearly process).
  • The Talent Group is not available for the "Performance" Tab.
  • The Individual Objectives and Nature of Contribution results are available only for the "Performance" Tab.
  • The Learning Domain, Delivery Method, Type of Learning and Budget Type are only available for the "Training" Tab.
  • The Assignment Type is only available for the "International Mobility" Tab.

If you filter on these dimensions, some indicators will be empty

Dimensions definitions

The official HR definitions of each dimension can be found in the Solvay Core Global template : 

http://teamsites.solvay.com/sites/GlobalHR/HR_Management_Public/Solvay_Core_Global_Template.doc


DimensionExplanationExample
Entity Grouping  
Region

Geographical region of the employee.

Note that expatriates, this may change depending on if you are looking at Registered or Active numbers.

Europe
Country

Country of the employee.

Note that expatriates, this may change depending on if you are looking at Registered or Active numbers.

France
Site

Site (Location) of the employee.

Note that expatriates, this may change depending on if you are looking at Registered or Active numbers.

Aubervillier CR
ClusterGrouping of Entity GroupingAdvanced Formulations
Entity TypeClassification of entitiesBusiness / Comex
Functional AreaPreviously called DomainInformation & Knowledge
Job FamilyPreviously called Sub DomainAccounting
Employee GroupGrouping of employeesExpatriate / Trainee
Employee TypeType of employees : Cadre, Ouvrier ...Cadre
Mgt Level

Management Level - Grouping of Grades :

  • Junior : S15 to S18
  • Middle : S19 to S22
  • Executive : S23 to S27
Junior
Talent GroupDefinition can be found in the DPS Reference GuideGrowing HIPO
GenderGender of the employeeMale
NationalityNationality of the employeeFrench

 

Time dimensions

By default the dashboard opens with the full current year selected.

You can change that selection on top bar : 

Tabs & KPI definitions

Dashboard

Employees by Region

Shows the number of employees by Region for the selected period.

The graph will show the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

Region can also be replaced by Country via the Arrow button.

In the case where several months are selected, the graphs shows the latest month in that period.

Employee Evolution

Shows the evolution of the number of employees and % of female by month.

The graph will show the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

 

 

Dashboard - Right side indicators

  • Total "Active" - Shows the total number of employees for the last month of the selected period. Can be changed from Active to Active FTE or Registered via the radio button.
  • Nb of Nationalities - Shows the total number of different nationalities in our employees.
  • % Female - Shows the % of female employees for the last month of the selected period. Can be changed from Active to Active FTE or Registered via the radio button.
  • % Key Positions / Cadre - Shows the percentages of cadres that are flagged as Key Positions.
  • Avg Nb Learning Hours - Average Number of Learning hours during the year (Note that this indicator is yearly whereas the others are monthly).
  • Total Turnover - Shows the monthly turnover for the last month of the selected period (See Turnover paragraph for details)

 

Diversity

Gender Balance

Shows the % distribution of employees by Gender for the last month in the selected period

Ex : If you selected 2015 Q1, it will show the distribution of 03.2015

The calculation is based on the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

Note : Not Assigned means that the gender was not correctly set in the HR systems.

 

Age Distribution

The graph shows the number of employees (active, registered or Active FTE) by groups of ages and gender (green for men, orange for women).

Note that the age is the current age of the employee whatever the period selected.

Ex : if we are in December 2015 and you selected period Jan 2015, the graph will show the current age distribution of all the persons that were employed in Jan 2015.

The calculation is based on the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

The global average age can be found in the top right corner :

Distribution by Mgt Level / Type / Nationality

This graph shows the distribution in numbers of employee by 3 dimensions :

  • Management Level (Non Cadre / Junior : S15 to S18 / Middle : S19 to S22 /Executive : S23 to S27)
  • Employee Type
  • Nationality (Only top 10 showing - but you can scroll down).

In all 3 cases the colors shows the distribution by gender.

If several months were selected, it will show the values for the latest month.

The calculation is based on the number of Active, or the number of Active FTE, or the number of Registered depending on the option selected in the right menu :

 

Potential

High Potential Pool

This shows the % of cadre employees that are identified as a High Potential in the last month of the selected period.

The second number (between parenthesis) is the total number of cadres in High Potential pool.

This includes the Talent Groups : HIPO for GBU/FU, HIPO and Growing HIPO.

The calculation is based on the number of Active.

Definitions for the Talent Group and High Potential Pool can be found in the DPS Reference Guide.

Note : Only Employee Type = Cadre are included.

 

Key Positions

This shows the number of cadre employees that are identified to be in Key Positions. Number shown is the situation as in the last month of the selected period.

The second number (between parenthesis) is the % of cadres in Key Positions.

The calculation is based on the number of Active.

Definitions for the Key Position can be found in the DPS Reference Guide.

Note : Only Employee Type = Cadre are included.

 

% Key Positions with Successor

Shows the percentage of Key Positions which have at least one successor identified.

The calculation is based on the number of Active.

% of cadres with Talent Group

Shows the percentage of cadres active employees that have a talent group assigned. 

 

Cadres By Talent Group

This graph shows the distribution in numbers of the cadre employees per Talent Group. Number shown is the situation as in the last month of the selected period.

Definitions for the Talent Group and High Potential Pool can be found in the DPS Reference Guide.

The calculation is based on the number of Active.

Note : Only Employee Type = Cadre are included.

 

Performance

Note that there is a 1 year shift in the year selection : If you select 2015, it will show the performance for 2014 (As the assessment is always done for the previous year).

Individual Objectives

The bar chart shows the number of employees by Average Individual Objective.

Nature of Contribution

The bar chart shows the number of employees by Nature of Contribution.

Performance - Right sides KPIs

 

  • PDCR Completed
    • Shows the % of PDCR that were already completed this year (and previous year below)
    • The number in parenthesis shows the actual count.
  • Individual Objectives Average : Shows the average Individual Objectives Score.
  • Natrue of Contribution Avg : Shows the average nature of contribution score.


Scoring used is :

Individual Objective ScoreIndividual Objective Description
0Not applicable --> Not taken into account in the average.
1Unsatisfactory
2Partially Successful Achievement
3Successful Achievement
4Exceeds Expectations
5Exceptional Achievement
Nature of Contribution ScoreNature of contribution Description
0Not applicable --> Not taken into account in the average.
1Trails
2Acquires
3Master
4Steers
5Transforms

Learning

Learning Top KPIs

  • Avg Cost per Employee : Average cost of training per employee (Total Cost / Nb of Employee) for the current year (and previous year below).
  • Avg Cost per Training Hour : Average cost of 1 training hour. This excludes Web Based Trainings (As the cost is always zero)
  • Avg Training H per Employee : Average number of hours of training per employee (Total Number of Hours / Number of Employees)

Avg Hours / Avg Cost per Employee

The calculation is based on the number of Active.

The bar chart shows 2 indicators :

  • Avg Hours : Average number of training hours per employee  = Total Hours / Nb of active Employee
  • Avg Cost : Average cost (Euro) per employee = Total Cost / Number of Active Employee

You can switch from one to the other with the selection  :

By default each bar represents one Management Level, but it can be changed to Gender via the cyclic selection : 

Total Training Hours / Cost

The calculation is based on the number of Active.

The pie chart shows the distribution of 2 indicators:

  • Total Hours (Including Web Based Trainings)
  • Total Cost

You can change from one to the other via the selection :

By default the distribution is by Learning Domain but it can be changed : 

Turnover

Entries & Leavings

Shows the number of entries and leavings (with detail of volontary/Involontary) by month :

  • Leavings are shown as negative bars
  • Entries are shown as positive bars

The numbers are based on the Registered employees.

 

Rolling Month Turnover

The rolling turnover is calculated as the ratio of the number of leavings over a 12 month rolling period with the average registered employees over the same 12 rolling months.

Turnover = 12 rolling months Leavings / Avg Registered over 12 rolling months.

The graph shows 3 lines :

  • Voluntary Turnover
  • Involuntary Turnover
  • Total Turnover = Voluntary + Involuntary Turnover

Apprentices, Trainees and Students are excluded from this indicator.

Note that the rolling turnover value before Jan 2015 is not accurate (due to poor data quality before Jan 2014).


Turnover right side KPIs

On the right side of the Turnover tab, you can find 3 indicators :

  • Total number of Entries in the selected period
  • Total number of voluntary leavings in the selected period
  • Total number of Involuntary leavings in the selected period