Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

Every quarter a report is sent to GAR with the denetted positions for trade payables and receivables. (D5)


1.2. Scope

For all Legal Active entities

PF1

WP1

PI1


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

The implementation of F101 in WP1 will allow us to see these balances in specific accounts in the balance sheet, however the report to GAR still needs to be prepared, either using these 2 transactions or with other transactions to report account balances.



3.1. I run the reports


1- Extract all company codes from GAR list

2- Update variants with company codes by system

3- Export to excel


Transaction:

S_alr_87012082 vendors balances in local currencies

PF1 variant: DEBIT BALANCES

WP1 variant: VENDORS DEBIT

 PI1 variant: VENDORS DB BAL 


S_ALR_87012172 customers balances in local currencies

PF1 variant: CREDIT BALANCE

WP1 variant: CREDIT BALANCE

PI1 variant: CUSTOMERS CRDT


** Period

1 to closing quarterly closing


After run the transaction, in the end of the report will be the data that you need, export the data to excel;

** Period

1 to closing quarterly closing


1- Extract all company codes from GAR list

2- Update variants with company codes by system

3- Export to excel

4- Update the exchange rate bases in the file sent by BFC Admin.





3.2. I create the template


I use the Template of before quarterly closing as example.

I update the exchange rate bases in the file sent by BFC Admin and check if the formulas are ok.


If so, I send it according below:

To:


Delphine.barbier@solvay.com

Jean-philippe Terrasa <jean-philippe.terrasa@syensqo.com>

Nicolas Bourgois <nicolas.bourgois@syensqo.com>

SCo-$BFC-conso <bfc-conso@syensqo.com>


End of document.