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Preparation for the (re)launch of the first train on DCJ

(RTE = Release Train Engineer / TT = Transformation Team, PM = Product Management)

Theme	Step	Description	Owner	Due Date	Actions
ART readiness	Confirm ART design (Name, Mission, scope)	Is the scope (product, system, technology domains) of the organization understood? ~~Have we identified our end-to-end flow?~~ ~~Have we identified the right customers/end users?~~ Train is based on the depto hence the above is not end to end value based for now	RTE , TT	END OF OCT	Scope " Pricing and commercial analytics" To Rethink depending on the involvement of @hugo rosario's team
ART readiness	Identify ART level members	Have we identified the Release Train Engineer? Does he/she understand the scope of the role in preparing the organization and preparing for the PI Planning meeting? Have we identified the Product Management team? Do they understand the scope of their role?	TT		RTE ad iterim = Bola PM team = Rogerio, Andrei, Dina (for the platform team) Systems Architect = Gilles
ART readiness	System Team	Has the System Team (or any support functions) been identified and formed?			For now since the system team is usually to: Reduce the burden on individual Agile teams by handling complex integration tasks and/or supporting continuous integration and delivery, etc we will shift for a phase 2 (2nd release/prio)
ART readiness	Identify team members POs , SMs	Does each Feature/component team have an identified Scrum Master/Team Coach and Product Owner?	RTE, TT	END OF OCT
ART readiness	Team commitment	Are there dedicated team members on every team?
ART readiness	Identify training	Does everyone (staff) in the organization receive the appropriate SAFe training? (Leading SAFe, SAFe for Teams, RTE, PM...)	TT	MID NOV	DCJ training set for the internal teams - LEMOS, Barbara SAFe awareness for the contractors Barbara & Alix DCJ workshop on roles and responsibilities - Bongiorno-ext, Alix and Bola DCJ PM on creating features LEMOS, Barbara / @Bola
ART readiness	Provide SAFe training	Does everyone can attend the session?	TT	END OF NOV	Training to be provided to all internal people belonging to DCJ . Exception considered for Bola as the interim RTE
ART readiness	Planning timeframe, Iteration, and PI cadence	Have we identified the PI Planning dates, the Iteration cadence, and the PI cadence?	Management, TT, RTE
ART readiness	Development infrastructure	Do we understand the impact on and/or plans for environments (for example, Continuous Integration and build environments, Freeze period)? Have we taken into account these constraints to set cadence & dates?	Management, TT, RTE		Cadence topic discussed in another item.
Scope Readiness	Executive, Business Owner participation	Do we know who will set the business context and present the Product/Solution Vision? Do we have the high level vision and roadmap ready?	Management, TT, RTE
Scope Readiness	Vision and ART Backlog	Is there a clear Vision of what we are building, at least over the next few PIs? Have we identified the top 10 or so Features that are the subject of the next PI?	Management, TT, RTE
Scope Readiness	Define the features with PM	Is the backlog well define and ready (features have the right template and information)	TT, PMs, Sponsor?	END OF NOV	LEMOS, Barbara , Roscetti, Nicolas collaborating with Rogerio , Andrei and Dina (to be assigned)
	PM as a role	Is there reasonable agreement on priorities amongst the Business Owners and Product Management? Coach and improve their knowledge on PM responsibilities (priorities, deadlines...) in order to support their work during Planning event and day to day activities
Scope Readiness	3 amigos coaching	Do we have regular meeting together + individually to coach PMs, RTE & Archi?	TT
Scope Readiness	Work with the POs to design USs	Coach and improve their knowledge on PO responsibilities (sizing, splitting) in order to support their work during Planning events and then, day to day activities	POs, TT, RTE	Until PI Planning for backlog readiness & after for improvement
Scope Readiness	Coach the SMs (recurring activities, distraction ratio, ramp-up for newcomers,..)	Help them improve on Agile good practices: capacity computation, KPIs, facilitation skills, in order to unify and align practices.	TT, RTE	Until PI Planning & after for improvement
Scope Readiness	Quality practices	Is there a strategy for unit testing and test automation? Any other practice guidelines?
Scope Readiness	Agile	Is there any good practices guidelines in place or that should be improved?
Launch readiness	Agile project management tooling	Do we know how and on which tool Iterations, PIs, Features, Stories, etc., will be maintained? Is everything set?	RTE, TT, SMs
Launch readiness	Set launch date PI Planning with the Management		Management, TT, RTE	END OF OCT
Launch readiness	Send SAVE the date into calendar	Who needs to be invited? Do they understand why they are invited?	RTE	END OF OCT
Launch readiness	Decide where and if hybrid etc	Are all team members present in person or are arrangements made to involve them remotely?	Management, TT, RTE	END OF OCT
Launch readiness	Agenda agreement		RTE	MID DEC	Example: Business context Product vision Architecture vision Planning context and lunch (RTE - how it will all happen) Team breakouts Draft plan review Management review + Problem solving (challenges, risks , impediments)
Launch readiness	Create a slide set template		PM, RTE, TT	END OF OCT
Launch readiness	Rehearsal session	Have we rehearse the presentation to see if timing/content is good/efficient?	Management, TT, RTE, PM	END OF NOV
Launch readiness	Send comm to the stakeholders detailing what will happen with the date	Have we sent a communication to the stakeholders detailing what will happen during the PI Planning day? Have they been informed before of the agile way of working?	RTE	END OF NOV
Launch readiness	Send PI iterations invites to all stakeholders	Have we block the agendas for the whole increment with PI iterations invites to all stakeholders? Teams events include: Iteration Planning, Iteration Review, Iteration Retrospective. ART events include: PI Planning, System Demo, Inspect & Adapt, Coach Sync, and PO Sync.	RTE	END NOV
Launch readiness	Send I&A invites		RTE	MID DEC
Launch readiness	Identify theme		RTE	MID DEC
Launch readiness	Prepare tools (Miro boards, channels, confidence forms)		RTE	MID DEC
Launch readiness	Align the SMs on the capacity computation (recurring activities, distraction ratio, ramp-up for newcomers,..)		RTE	MID DEC
Launch readiness	Setup weekly scrum of scrums		RTE	MID DEC
Launch readiness	Setup weekly PO sync		PMs/POs	MID DEC
Launch readiness	Setup demo invites		RTE	MID DEC

PI Presentation content preparation

Item	Description	Responsibility
Final agenda	Final agenda with start and stop times, timeboxes, speaker callouts, etc. /!\ Take into account time zone differences if the planning meeting is spread across multiple locations.	RTE
Facilitator preparation	Ensure everything is ready on time, tools set-up, invitations, breakouts... Connect 10' prior to event to check connection (if remote)	TT/ RTE/SMs
Introductory briefing	Establishes schedule, objectives, context, and requirements for each session	TT/ RTE
Executive briefing	Defines current business context	Executive/Sponsor
Product Vision briefing(s)	Briefings prepared by Product Management. Handouts/backlogs prepared with supporting detail (Features, priorities, market reports, use cases, UX guidelines, etc.).	PM(s) and Business Owners
ART Backlog	Top 10 Features. To prepare, review Vision, understand Strategic Themes, and gain alignment with product strategies.	PM(s) and POs
Architectural Vision briefing	Communicate any new architectural Epics and system quality (nonfunctional) requirements.	CTO/Architects, Security Directors, etc.
Tech practices briefing	Changes to standard practices, new tools (test automation, Continuous Integration), expectations for the "definition of done," etc.	PMs? Archi? Senior Tech Lead?