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What is it?

AODocs is a cloud Document management solution on top of Google Drive with significant enhancement in security management, sharing control, specific search and other new feautures such as categorization, worklow and versioning.

Aodocs secures content sustainability over time, transferring the ownership to Solvay, which allows an optimal collaboration within the Group, but also with partners.


(info)  The link to IS-SCMS Library here (info)

Why using it? 

  • AODocs is a document management system that integrates with Google Drive with a central control of access rights
  • It allows structuration and categorization of documents through added properties (metadata), structured views and advanced search capabilities
  • Aodocs transfers document ownership to a corporate account which enables the collaboration within larger teams, entities and with partners
  • AODocs has the ability to handle a workflow to track and control documents lifecycle
  • Confidential documents may be stored in Aodocs

How to use it?



I want to create a Google or a Word document, where do I put it? In this Solvay One article, you will be able to know when to use Aodocs or not!

Best Pratices

(blue star) Add IS-SCMS Library to your favorites

(blue star) Fill in the metadata when creating a document

Metadata is an extra-information you can addd into your documents. It is a field providing information to a specific document. Properties can be used to structure documents. To improve the search experience or to customize the workflow. 

(blue star) Make a research by using the different "views" :

(blue star) Keep updated Google Groups : /!\ As a reminder, documents access are not the same as in Gdrive /!\ Then, we based all the security of our Aodocs Library upon the Google Groups. In this way, it's really important to update Google Groups be so that nobody lost or can't access files/folders. 

Migration Schedule

<label for="Migration">Migration Progress:</label>

<progress id="Migration" max="100" value="100"> 100% </progress>


 

  • OK 
  • To Be Done
    • 11. Data & Reporting
    • 09. GTS
    • 13. Demand & Planning 
    • 02. Team 
    • 12. IM 
    • 01. OtC Global
    • 03. Meetings
    • 08. NRT
    • 04. Domaines
    • 05. Zones
    • 06. WP1 Maintenance
    • 07. PF1/PRS Maintenance
    • 10. CRM


Useful Ressources

Below you will have 3 different options to learn more, train by yourself or asking for training for AODocs:

1) Online Training on YouGrow

 

2) AODocs Presentation Slides

3) Ask for a face-to-face, group training sessions