Table of contents

Objective of this Procedure

The purpose of this document is to explain the steps to be performed to extract a balance confirmation from the legal entity.

Scope

This operating procedure (OP) applies to all requests for third-party and Interco non-chained.

Definitions 

  • SBS: In the current document, “Solvay Business Services” will be replaced by its abbreviation “SBS”.
  • CCT AR: Customer Credit & Trade Accounts Receivable team
  • OP: Operating procedure

 

 

Scope

ERP

References

 

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links

Balance confirmation

In case of a third party or audit company requesting a balance confirmation, transaction Z3F_AR_STATEMENT should be used and it should be executed from the 0231 or 4044 and for a specific legal entity. In case of not assigned customer, transaction F.27 in local system (PF1 or WP1) should be used. See request Audit requests example.pdf as example.

Requests are sent to AR mailbox (solvay.ar@solvay.com ) with the template from the customer or auditor to be signed and stamped by AR team.

The description of each of the transactions can be found below.

 

In order to get not assigned customer's Balance of Account, transaction F.27 in the system of the invoicing entity should be used and the variant “Balance Confirmation” should be chosen:

 

 

After the variant is chosen, this screen should be filled in as follows: 

  • Company code: Invoicing entity (in this case 0005)
  • Account: Customer account number
  • Key dates for acct statement: Date for which Balance of account is needed
  • Correspondence: Output format

PF1  –  ZBALC (Standard format)

WP1 – ZBALC, SOL09 (Standard format)

ZW0002 (Specific format – Asia specificity*)

(*for Customer who needs more details on SOA e.g. Tax invoices number, PO number)


 

Execute  .

The folllowing screen appears:

Press .

When this screen appears, choose Yes:

In the Ouput Device

insert the printer (for SBS Lisbon is PC21) to print the Balance of Account or insert ZPDF and the output (Balance of Account) will be received in e-mail.