Table of contents

The Import Department

Manages the Import Process in the US & CAN, for all GBUs for Solvay USA Inc., from origin, to the final destination.

The Import team is responsible for facilitating the importation of products and their delivery, to the final destination, in accordance with Solvay USA Inc.’s practices and procedures, and in compliance with the rules and regulations of all applicable government agencies, including U.S. Customs, FDA, USDA, DEA, DOT, and EPA. 

  • Manage brokers, truckers and carriers
  • File ISF information directly with US Customs
  • Prepare Customs Declarations for Import Clearance
  • Provide Incoterms Training for all GBUs
  • Provide GT Nexus Training for all GBUs (Global Track & Trace Tool)
  • Audit & Approve
  • Import Compliance Documents
  • Import Accessorial Charges (webcycles)
  • Create Lines in RCS, for import related accessorial charges

Scope

ERP

References

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links 

Import Process - Ocean

 

Import Process - Air

 

Import Process – Customs Clearance to Delivery

 

Import Process – Estimated Cargo Availability for Pick-up

  1. Air Shipments – 1 to 2 working days
  2. Ocean Full Container Load (FCL) Shipments – 2 to 3 working days
  3. Ocean Less Container Load (LCL) Shipments – 7 to 10 working days

 

Import Process – Check List upon Placing an Order

  1. If product has never been imported into the US or Canada, please consult your Product Steward (Bob Tillotson).
  2. If product was previously brought in as a sample and now ready for commercial quantity, please consult your Product Steward.
  3. If shipment is by ocean and to be discharged at a US seaport, please request ISF (Importer Security Filing) information, from your supplier, 48 hours prior to vessel departure.  Please see Sample ISF Form, below.
  4. If Solvay USA Inc. is the Importer of Record, Consignee and Buyer will be Solvay USA Inc. on all shipping documents.  The customer should be listed, as the “Ship To Party”.
  5. Required Shipping Documents for Imports

 

  1. Carrier’s Airway bill or Rated Ocean bill of lading
  2. Invoice, packing list, COA
  3. If it is a GSP Product, Certificate of Origin is required, from Origin Country
  4. Signed USDA letter on Manufacturer’s letterhead (for Air Shipments).  Please see appendix B for sample of USDA Letter.

 

Shipments to USA by Air or Ocean

Solvay USA Inc is the importer of record

 

Consignee: 

Solvay USA Inc

Attn:  Import Department

8, Cedar Brook Drive

Cranbury, NJ 08512

Tel 606 860 3136

Fax 609 860 2467

Notify Party:

UTC Overseas Inc

Attn:  Kyle O’Connor

420 Doughty Blvd.

Inwood, NY 11096

Phone: (516) 371-7184

Fax:   (516) 239-7875

k.oconnor@utcoverseas.com

 

Customer is the importer of record

Consignee and Notify Party should be the Customer.  Documents should be sent to the Customer, to forward to their broker.

 

Shipments from Other Countries to CANADA by Air or Ocean

Solvay CANADA Inc is the importer of record

Consignee: 

Solvay Canada Inc. 

Brookfield Place, Suite 4400

181 Bay Street

Toronto , Ontario

Canada M5J2T3

Notify Party:

DHL Global Forwarding (Canada) Inc.

6200 Edwards Blvd.

Mississauga, Ontario

Canada L5T 2V7

Tel: 289-562-6565 Fax: 905-564-0546

Linda.Robinson@DHL.com

Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the US Import Team.

Contact Person: Carol Beaul   cb@intellitrade.com  416-622 2235

 

Customer is the importer of record

Consignee and Notify Party should be the Customer.  Documents should be sent to the Customer, to forward to their broker.

 

Solvay USA Inc is the importer of record (Siltech Shipts with P.O.)

Consignee: 

Solvay USA Inc. 

C/O Siltech Corp

3265 Wolfedale Road

Mississauga, Ontario

Canada L5C 1V8

Attn:  Rick Edwards

Notify Party:

DHL Global Forwarding (Canada) Inc.

6200 Edwards Blvd.

Mississauga, Ontario

Canada L5T 2V7

Tel: 289-562-6565 Fax: 905-564-0546

Linda.Robinson@DHL.com

Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the US Import Team.

Contact Person:     Carol Beaul   cb@intellitrade.com  416-622 2235

 

Shipments from USA to Canada (Customer)

By Air

 

Consignee, payer, sold-to party: 

Solvay Canada Inc. 

Brookfield Place, Suite 4400

181 Bay Street

Toronto , Ontario

Canada M5J2T3

Notify Party:

DHL Global Forwarding (Canada) Inc.

6200 Edwards Blvd.

Mississauga, Ontario

Canada L5T 2V7

Tel: 289-562-6565 Fax: 905-564-0546

Linda.Robinson@DHL.com

Please forward all shipping documents to Intelli Trade, our service provider for Canadian customs entries & compliance issues, and copy the entire US Import Team.

Contact Person:     Carol Beaul   cb@intellitrade.com  416-622 2235

 

By Truck or Rail

 

Consignee, P ayer, Sold-to Party: 

Solvay Canada Inc. 

Brookfield Place, Suite 4400

181 Bay Street

Toronto , Ontario

Canada M5J2T3

Notify Party:

DHL Global Forwarding (Canada) Inc.

6200 Edwards Blvd.

Mississauga, Ontario

Canada L5T 2V7

Fiona.mccabe@dhl.com

Sarnia.pars@dhl.com

Tel: 519-336-4194

Please send commercial invoice and inland bill of lading to  Fiona.mccabe@dhl.com  and  sarnia.pars@dhl.com  at DHL Canada for customs clearance.

 

 

Shipments from Canada to USA

By Air

 

Consignee, Payer, Sold-to Party: 

Solvay USA Inc.

Attn:  Import Department 

8 Cedar Brook Drive

Cranbury, NJ 08512

Tel: 609 860 3136

Fax 609 860 2467

Notify Party:

UTC Overseas Inc.

Attn:  Kyle O’Connor.

420 Doughty Boulevard

Inwood, NY 11096

Tel: 516 371- 7184

Fax 516 239 7875

K.Oconnor@utcoverseas.com

Please forward all shipping documents, to the US Import  Team.

 

 

By Truck or Rail

 

Consignee, P ayer, Sold-to Party: 

Solvay USA Inc. 

Attn:  Import Department

8, Cedar Brook Drive

Cranbury, NJ 08512

Tel 609 860 3136

Fax 609 860 2467

Notify Party:

Livingston International

670 Young Street

Tonawanda, NY 14150

Contact:  Adrienne Hayden,

Tel: 716 696 6304

ahayden@livingstonintl.com

Please send commercial invoice and inland bill of lading to:  Clientserviceus@livingstonintl.com  Livingston International

 

Shipments from MEXICO to USA

By Truck or Rail

Consignee, payer, sold-to party: 

Solvay USA Inc

Attn:  Import Department

8, Cedar Brook Drive

Cranbury, NJ 08512

Tel 606 860 3136

Fax 609 860 2467

Notify Party:

UTC Overseas Inc

Attn:  Stephanie Underwood

2 Northpoint Drive, Suite 200

Houston, Texas 77060

Tel: 713-869 9939

Fax: 713-422 2851

S.Underwood@utcoverseas.com

Please send a copy of the commercial invoice and inland bill of lading to,  s.underwood@utcoverseas.com ,  j.kettler@utcoverseas.com ,  A.Mier@utcoverseas.com ,  for Customs clearance AND advise on the contact for the  Mexican freight forwarder 

 

Import Process – ISF Form (Appendix A)

 

Import Process – Sample USDA Letter for Air Shipments (Appendix B)