1. Table of Content

2. Objective and Scope 

This operational procedure (OP) demonstrates processes and procedures to execute Accounts Receivable activities for Singapore legal entities. This OP provides instruction for users to perform recurring activities and reacting expected scenarios.

This operational procedure (OP) applies for Accounts Receivable activities of entities:

  • Solvay Specialty Chemicals Asia Pacific Pte Ltd. (6062)

3. Definitions

  • SBS: In the current document, "Solvay Business Services" will be replaced by its abbreviation "SBS".
  • AR BO: Accounts Receivable Back Office
  • OP: Operating procedure
  • CA: Customer Assistant Representative

Scope

 

Singapore

ERP

References

Attachments

Process Flow version1.50 (shown in the process)

4. Process Flows

4.1 AR Clearance – Incoming Payment (None WARP)

 

 

4.1.1 Download Bank Statement – Refer to LOP SBS-P-XXXX-00X

Step: Retrieve Bank Statement by Internet banking.

 1. Go to website by each bank account

  • HSBC

Website;  https://www2.secure.hsbcnet.com/uims/portal/IDV_CAM10_AUTHENTICATION  

2. Retrieve bank statement on Daily Basis

  • Monitoring incoming payment
  • In Excel File we arrange the transaction use the text starting RT001/10/USDHSBC…. RT "numbering/Month/currency and bank" 

 

 

4.12 AR Clearing

Step: After retrieving Bank Statement on daily basis

1. Check corresponding AR in RCS by entering transaction FBL5N to display customer open items

2. Use transaction F-28 to clear related open items

Fill in all the details required

  • Document date – Payment Receiving Date
  • Type – DZ
  • Fill in Company code, Period, Currency/Rate, Reference, Doc. Header text, Clearing text
  • Bank Data
    • Account -G/L account No. of incoming bank

USD 50050398     EUR 50050396

    • Amount - payment amount in Local / foreign currency
    • Amount in L/C – payment amount in local currency (if any)
    • Bank Charge – amount charged (if any)
    • Value Date – similar as posting date and document date
    • Text- similar to clearing text
  • Open Item selection
    • Account – customer code
    • Account Type – D (for customer incoming transaction)

3. Click "Process Open items" after filling in all the details.

4. Select invoices that match with incoming payment by double clicking on the amount.

5. If transaction contains bank charge or withholding tax, "Not assigned" box will show remaining amount.

6. To process "Bank charge" or "Withholding Tax", Click  button. Go to PstKY, then Enter G/L account.

 

** Bank Charge – GL 98300702
Please specify cost center to bank charge GL by cost center should belong to GBU's invoice.

  • Checking GBU's cost center , go to original document of invoice >look at Sales Organization and Division then check cost center against GBU as table below.
  • Appedix : File cost center Korea Bank Charge

7. Click  "Save" for verifying and posting [Get the document number]

 

 

4.1.3 AR-Advance payment (Domestic and Overseas)

Step:

After receiving Advance payment amount notification from related person, or statement.

1. Enter transaction F-29 to post incoming advance payment

Fill in all the details requird

    • Document date – Payment Receiving Date
    • Type – DZ
    • Fill in Company code, Period, Currency/Rate, Reference, Doc. Header text, Clearing text
    • Customer
      • Account – customer code
      • Special G/L Ind – Put "A (Down payment)"
    • Bank Data
      • Account -G/L account of incoming bank
      • Amount- payment amount in Local/foreign currency
      • Amount in L/C – payment amount in local currency (If any)
      • Bank Charge – amount charged (if any)
      • Value Date – similar as posting date and document date
      • Text- similar to clearing text

2. Click "New Item" 

Fill in all the details requird

  • Amount – Payment Receiving Amount
  • Text - similar to clearing text

3. Click Document Simulate

 

4. Click  "Save" for post [Get the document number]

 

 

4.2 AR Misdirect Posting (In Case of invoices assigned to WARP)

Step: Retrieve Bank Statement by Internet banking. 

Go to website by each bank account 

1- HSBC

Website; https://www2.secure.hsbcnet.com/uims/portal/IDV_CAM10_AUTHENTICATION 

2. Check corresponding AR in RCS by entering transaction FBL5N to display customer open items

 

3. Use transaction FB05 to post misdirect payment in Local system.

Fill in all the details required

  • Document date – Payment Receiving Date
  • Type – DT
  • Fill in Company code, Period, Currency/Rate, Reference, Doc. Header text, Clearing text
  • Bank Data
    • Account -G/L account No. of incoming bank

USD 50050398
EUR 50050396

    • Click choose Item selection

  • Amount - payment amount in Local / foreign currency
  • Amount in L/C – payment amount in local currency (if any)
  • Value Date – similar as posting date and document date
  • Assignment: RT__/month/USDHSBC
  • Text- D.PMT+Customer Name

In The Next Line Item Topic

  • Pstky – 50 Account 51100860 (Misdirect Warp)

  • Amount - payment amount in Local / foreign currency
  • Value Date – similar as posting date and document date
  • Assignment: Customer Code
  • Text- D.PMT+Customer Name

  • Click Long Texts - D.PMT + Customer Code / 6062+Invoice Number.

4. Click Document Simulate

Click  "Save" for post [Get the document number]

 

 

4.3 AR Billing change due date

Applicable to domestic customers' billing whose payment are due on month-end, and that particular month-end is a national/ bank holiday 

Step:

Treasury team prepare the list of domestic billings that has due date on month-end as a national holiday, and summit request to Credit Management to verify and approve.

After Credit Management team approves, send the list to AR BO to change due date in RCS

1. Use Z3F_FA_CHGE_DOCS_ERP for changing due date (In Case Invoice assigned to warp)

For AR part , We change only customer's invoice.

  • Click on Change Customer Documents

2. Change the date as per Credit Management's advice

Fill in all required details:

  • Due Date – New date
  • Click "save" 

Due Date has been changed