Table of contents

Scope

ERP

References

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links 

1. GTS Login & How to Access Transaction for Import Declaration

GTS Login: Enter Login Information in Login screen

 

 

How To Access Transaction for Import Declaration 

Access transaction directly from SAP GTS Main menu 

Following transaction takes you into GTS Area Menu / Cockpit

⇨ /SAPSLL/MENU_LEGAL  

 

 

SAP GTS Main menu 

Select: Customs Processing – Import and Export

 

 

Customs Processing - Import and Export  

  • Choose Operative Cockpit Tab 
  • Under Document processing choose FTO as Rhodia Inc

Choose “Enter Customs Declaration Before GR” to create Import Declaration 

 

 

Customs Processing - Import and Export  

  • Choose Operative Cockpit Tab 
  • Review Import Declaration Worklist for Communication ISF  

 

 

2. Import Declaration for ISF

a. Create Import Declaration using Worklist

Create Import Declaration using worklist with reference to Purchase Order & Inbound Delivery

  1. Run worklist by entering RCS P.O number or Inbound Delivery number (optional)
  2. Run worklist by entering Inbound delivery creation date with range

 

 

Import Declaration is created using Work List

  • WL consists of both Purchase Order & Inbound Deliveries Or Sales Order (Mirroring)
  • Import Declaration is created once inbound delivery Or Sales Order (Mirroring)  appear in WL

Choose the item with combination of PO and Inbound Delivery

Click Customs Declaration 

 

 

Choose YES to Edit / Change  or NO complete Import Declaration creation 

Recommended (Choose NO and Manage this via Import Declaration Cockpit)

 

 

b. Review Import Declaration Cockpit / Worklist 

Access transaction directly from SAP GTS Main menu 

Following transaction link takes you directly into Import Declaration Cockpit for ISF Communication and Printed outputs

/SAPSLL/CL_CP_CUS_IM

 

 

Key Selection Criteria

  • Foreign Trade org. Unit –FTO_7424
  • Other Date – XX-XX-XXXX
  • Reference Number
    • (RCS PO or Inbound Delivery Reference Number)
Execute  

 

 

Import Declaration is subdivided into following

  • Importer Security Filing ISF (10+2)
    • Open (Items waiting for ISF submission)
    • In Process (Items waiting from ABI response for ISF)
  • Import Master & Broker Manifest
    • Open (Item completed ISF and ready to print Broker documentation)
    • In Process ( Item completed printing outputs)

 

 

Import Declaration for ISF

  • Import Declaration that are to be process by Rhodia Import team will appear in “Open” list and System always defaults to this list
  • Import Declaration which are waiting answer from Customs will appear in “In Process” List
  • To Access any list choose the item and double click (Example to list item waiting for ABI response, double click on  “In Process”) 

 

 

Import Declaration for Broker Documentation

  • Import Declaration that are successfully process by Customs Authority will appear in “Open” list to review ISF response and print Import Master and Broker Manifest.
  • To Access any list choose the item and double click (Example to list item waiting to be printed, double click on  “Open” under Import Master and Broker Manifest)

 

 

 

To Edit Import Declaration using following procedure

  • Choose Import Declaration Item
  • Click 

 

 

c. Review Key Elements in Import Declaration for ISF

ISF required for US Imports with Mode of Transport “Vessel” (11)

 

 

 

Header

Item

  • Partner Functions:
    • Consignee / Receiver
    • Importer of Record / Declarant /FTO
    • Selling Party / Seller
    • Ship to Party / Legal Unit
    • Stuffing Location (star)
    • Consolidator (star)
    • Insurance / Security Bond
    • Manufacturer
    • Freight Forwarding Agent / Carrier (SCAC) (star)
  • Mode of Transport : 11/10 (Vessel) (star)
  • Customs Office of Destination
  • Security Bond Details
  • OB-Ocean Bill / BM - House Bill (star)

(star) Data managed manually in GTS

  • Country of Origin
  • HTS Code

 

 

Import Declaration Layout

 

 

Header Level Tab: Organization has one key element

  • Security Type : 8 (Continuous Bond)
  • Bond  Number: XXXXXX

System Propose Data Automatically 

 

 

Header Level Tab: Partners has all relevant partners for ISF Communication

  • Manufacturer by Defaulted with Goods Supplier so validation is required.
  • Consolidator, Stuffing Location are managed manually

All other Partners are proposed by system automatically 

 

 

Header Level Tab: Geography has country of Departure / Destination and Customs Office for Communication 

  • Country of Departure and Destination proposed by system automatically.
  • Customs Office of destination is defaulted with US1001 (This is only for communication  purpose and may not be actual customs destination office) 

 

 

Header Level Tab: Transportation has two key elements  

  • Dates for ISF Declaration & Planned Import Date
  • Mode of Transport  = 11 Vessel 

Mode of Transport is managed by manually by Import Team

 

 

To manage Mode of Transport (MOT) using following

  • Choose MOT from list 
  • Click 

 

 

Header level Tab: Documents / Evidence  for Ocean Bill and House Bill information

  • Choose document Type: HDOC
  • Type: OB for Ocean Bill and BM for House Bill
  • Number: OB or BM Number

Import Team Manually Manages this data

 

 

Header level tab -Texts has optional text elements to add additional comments related
to ISF communication or notes about transaction.

  • Step 1: Choose Header level ‘Text’ tab
  • Step 2: Choose any text item
  • Step 3: Click new page

Optional data managed by Import Team 

 

 

Additional Data 1 is used to populate SCAC Code to match with OB/BM

  • SCAC: SCAC code managed by Import Team Manually

 

Item Level – General Data

  • Tariff Number /HTS Number

System proposes this data automatically 

 

Item Level – Placement Tab

  • Country of Origin data automatically populated.
  • If it is blank enter information from ISF data sheet

Verify and if required populate manually by Import team

 

d. Use Incompletion Procedure to Complete ISF Message

Incompletion Procedure

  • If the Status is  ISF message is ready for submission
  • If the Status is  ISF message is incomplete

Click  to Initiate the Incompletion check in Import Declaration 

 

 

Use Incompletion Procedure to identify key elements and complete those prior to ISF execution

  • Step 1: Initiate Incompletion procedure by clicking 
  • Step 2: Double click each key element   to complete data
  • System automatically proposes the location of key element in Import Declaration

Very useful in initial days of operation

 

e. Transmit ISF Communication

Header level tab - Communication screen used for ISF communication 

  • Step 1: Choose item M4030 –Importer Security Filing –ISF 10+2 
    • Only item with status are allowed to process

  • Step 2: Execute message M4030 

    • Once you execute message status changes to 

Once you submit ISF message document switches to display mode until response from customs authority and no changes are allowed

 

 

f. Review Customs Response (ABI Response)

Header Level Tab – Communication screen with customs response

  • Choose customs response message I4050 or I4060
  • Click 

Once ISF response message is received Import Declaration is open for Edits or changes

Customs response also available for review in Import Declaration Cockpit

However registration number / ISF response number is populated only when ISF confirmation with ABI error free and on file.

 

 

g. Update information and Re Process ISF Submission

Header – Communication Tab

  • Step1: Choose Message M4030 a 
  • Step 2: Click repeat 
  • Step 3: Message M4030 with status  ready for processing resubmission (ISF)

 

 

h. Cancel ISF Submission

To Cancel ISF submission use Customs Declaration – Cancel – Request for Cancellation 

 

 

 

To Cancel ISF submission copy message M4030 and resubmit / Execute

 

 

i. Create Business Partner (Consolidator / Stuffing Location)

Use Transaction code BP 

  • Step 1: Choose Organization
  • Step 2: BP role SLLCPS ( BP Vendor)
  • Step 3: Enter Information (Name and Address)
  • Step 4: Save and use the number in Import Declaration

 

 

j. How to skip ISF for Air Imports

For Mode of Transport (40 - Air or 30/31-Truck ) ISF is not applicable so you will deactivate the message

  • Step 1: Choose Message M4030 Importer Security filing
  • Step 2: Click deactivate

The Import declaration now available for Broker documentation to print 

 

 

3. Import Declaration for Broker Manifest

a. Import Declaration – Duties 

Header level:
  • Transportation Cost (Managed manually)
  • Insurance cost (Managed manually)
  • MPF and HMF are auto calculated by system
  • MPF (Minimum 25.00 – Maximum 485.00 USD)
  • HMF is fixed percentage of 0.125%
Item Level
  • System proposes automatically based on customs value and duty content from Customs Info
  • System allows to changes customs value manually

 

 

 

Header level – Logistic costs tab
  • Enter Transportation costs = Negative value (Ex. -100.00 USD)
  • Enter Insurance cost = Negative value (Ex. -50.00 USD)

MPF and HMF are auto calculated by system

MPF (Minimum 25.00 – Maximum 485.00 USD)

HMF is fixed percentage of 0.125%

 

 

Key Duty Components at item level

  • HTS and Duty rates are auto calculated based on information loaded in GTS system
  • Value of Goods field is available for edit / changes 

 

b. Print Import Master and Broker Manifest

Header level – Communication Tab

  • Choose Message Z0002 – Import Master and Execute to Print
  • Choose Message P0390 – Dummy 7501 to Print

 

 

Appendix A

US Customs Communication Landscape for Imports 

 

 

Messages in scope 

US Imports / Electronic Messages & Printed Forms 

ISF

M4030 / SF

Importer Security Filing - ISF 10+2

I4050 / SN

Importer Security Filing ISF 10+2 Response

I4060 / SA

Importer Security Filing ISF 10+2 Status Advisory  Response

Printed Forms to support Import Process

Z0002

Import Master

Z0003

Broker Manifest

P0390

CF 7501 Entry Summary (US)

 

US Imports using GTS – ISF Events / Activity