Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)

  2. Add the following Labels : 
  3. Fill all fields as described

  4. SAP transactions :
    1. notify them on the right : References , Link the SAP transaction name notified here with the SAP transaction page registered in the file (page adress)
    2. notify the transaction SAP inside the document in the appropriate place and add a macro : Include Content - Search the name of the page and Save

  5. Once the procedure is completed, publish it using the SBS-OtC approval workflow

 

 

 

 

Table of contents 

 

 

 

 

  1. Objective and Scope 

    Guide on steps to do in order to activate the Fall back Procedure


    Where to go :

Where to go :

 

 

 

Add fallback number :


Activate Fallback :

 

Activate Fallback for Rhodia (FTO_ZFR3) :


Click " Assign Fallback Number" » Select the new number of the fallback (in Fallback Proc. No.) and then activate:

 

Send mail with info of the activation of the fallback procedure to:

$GROUPE LOG BCU - PARTNER RHODIA PLANTS-Partner <GROUPE-LOG-BCU-PARTNER-RHODIA-PLANTS-partner@solvay.com>,
$GROUPE LOG BCU - SOLVAY PLANTS <GROUPELOGBCU-SOLVAYPLANTS@solvay.com>,
GROUPE_LOG_BCU-RHODIAPLANTS@solvay.com,
Loïc MEVEL <loic.mevel@solvay.com>,
$SBS-IS-Appli-OTC-GTS All <SBS-IS-Appli-OTC-GTS.All@solvay.com>,
"Sullivan Bouilland (DHL FR)" <sullivan.bouilland@dhl.com>,
Dombasle Michellogistique <dombasle.michellogistique@solvay.com>,
Quentin LEJEUNE <quentin.lejeune@solvay.com>,
Adith-Pierre VETSMANY <adith-pierre.vetsmany@solvay.com>,
Douane-Solvay Tavaux <douane-solvay.tavaux@solvay.com>,
Patrícia Brito <patricia.brito@solvay.com>,
Liliana Crisóstomo <liliana.crisostomo@solvay.com>,
Mathieu DE-BIASI-EXTERIEUR <mathieu.de-biasi@solvay.com>,
Camille Soulis-ext <camille.soulis@solvay.com>

Text : “Bonjour à tous, 

Un incident a été détecté sur Delta-G, impactant l'utilisation de GTS , aujourd'hui 15/01/2018, la procédure de secours est autorisée.

Nous vous tiendrons informes lorsque le trafic reprendra son cours habituel.  

Attention, Rappel : merci de respecter toutes les étapes mentionnées dans le guide y compris celle ci-dessous:“

 

Confirm if the Fallback is activated

Confirm if Tavaux and Dombasle also need to be activated (call and send mail).

Select their FTO’s and activate the same as FTO_ZFR3.

Tavaux (PS: DON’T PUT IT BY DEFAULT. FOR TAVAUX YOU NEED TO ASK THEM IF THEY WANT YOU TO ACTIVATE THE PROCEDURE.):

FTO_S_3467

FTO_S_3470

FTO_S_6246

Dombasle:

FTO_S_3471

 

Confirm first if any of the declarations passed thru to Pro.douane site. If so, send it to the sites.

 

Confirm if Fallback procedure is added in the declarations:


Deactivate Fallback (after receiving mail from Produoane in Solvaycustoms inbox):

Unselect Active and Doc. Creation and SAVE

The Fallback is now deactivated! Don’t forget send mail letting everyone know it is ended!!!

PS: Most of the plants will send the export declaration after Fallback is over but there are a few that don’t, please go to the Fallback and see if some declarations remain there to be sent.


Scope

1. Remove the icon(s) when not applicable

 

 

 

 

 

 

 

 

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

 

 

 

References

4. Summarize here the list of SAP procedures / transactions needed and share them with OtC Space Administrator. and a web link to SAP transaction page

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links  or macro as an anchor to go inside the document