Overview of the tasks in this process:

 

 

AR-110-010: AR review-1st week before closing date

1st week before closing date, AR Accountant (BO) should check the below items: 

1.confirm with AP accountant if contract is existing before issuing recharging billing 
2. finish manual billing and send scanned copies to counter parties 

AR Accountant should inform closing status to AR Manager with updated closing check list.

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)

 

 

AR-110-020: AR review-on closing day

On closing day, AR Accountant (BO) should check the below item: 
1. Sales billing checking 
2. AR commission checking 
3. Bank draft posting / clearing 
4. Normal AR clearing 
5. Down payment & billing clearing 
6. Check if all bank slips / bank statement are received 
7. Run shipping cost list and check with OtC 
8. Bad debt provision (Quarterly) 

AR Accountant (BO) should inform closing status to AR Manager (BO) with updated closing check list. 

Relevant T-code: ZWFA15R(run reconciliation of cost of goods sold) 
ZWFAT135(run stock in transit adjustment) 
SM35(Execute stock in transit)

SAP

Account Receivable Team - AR Accountant (BO) (Responsible) 

  RTR BO - RtR Accountant (BO) (Responsible)

 

1. AR process first step of reconciliation of goods in transit inventory by T-code ZWFA15R

choose the variance by click   , then it will display below screen.

Change the user ID to "jgoh" to find right variance. By click   to execute

Choose "6857_closing" to process

On the screen "Reconciliation of cost of good of sold", enter information in the fields as below:

"Company Code": Corresponding Company (for instance: RZJ is 7811).
"Period": current month u should process "goods in transit", then click   to execute 

 

This screen display detail of cost of goods of sold need to process, save it in the local file and go next step 

2. RtR process next step of goods in transit inventory by T-code ZWFAT135

On the screen "Stock in transit adjustment", enter information in the fields as below:

"Company Code": Corresponding Company (for instance: RZJ is 7811).
"Issue invoice date": The last day of issue invoice date. 

Then click   to execute. 

This screen display that system will simulate goods in transit as below. If no any problem in adjustment, go last step to execute.

Process last step of goods in transit inventory by T-code SM35

On the screen "Batch input: Session overview", choose the session name by tick User name, (for this case, we tick "CFU"), Then click   to execute. 

 

AR-110-030: AR review- After closing day

After closing day, AR Accountant (BO) should check the below item: 
1. RUN monthly AR aging reports (save in server and print out for filing) 
2. ICS balance reconciliations & Send detail list and invoice to Inter-company 
3. Pass ICS adjustment documents to GL Team 
AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)

 

AR-110-040: AR review- 2nd week of the next month

2nd week of the next month, AR Accountant (BO)should check the below item: 
1. Update aging report for Inter-company with status 
2. Down payment review 
3. Trial Balance review (Quarterly) 
AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)