Overview of the tasks in this process 

 

 

AR-070-001: Retrieve AP Commission Report and Send to CA

AP Accountant retrieves AP Commission report and sends to commercial assistant to review. (This process may apply when Material Movement has been blocked)

T-Code: ZWFA74

SAP

PtP Team – AP Accountant (Responsible)

 

Tick analysis and get variant for respective company and click on  to execute.

 

This list will be displayed. Save this list and send to CA for confirmation.

CA Review

Get variant and click on 2 active 

 

Click on green icon next to posting date. 

Input dates in 1Range, and click execute. 

Check if there is difference between this list and the list sent by AP accountant.

 

AR-007-002: Set up PO

AP Accountant sets up PO in RCS system after receiving confirmation email from Commercial Assistant.

T-Code: ZWFA74

SAP

PtP Team – AP Accountant (Responsible)

 

Choose "Execute" and "Automatic Acceptance". Click on "Enter" for two times, then "currency" will be empty. 

"Currency" is empty, so click on "Execute". 

Purchase doc. (PO) is created. 

Choose "Pre invoice" and "Filter on acceptance". Tick "Print pre invoice" and "Print preview". Then click on "Execute".

Choose printer and Click on "Print".

This screen will be displayed.

Choose "Clearing" and "Test run" and click on "Execute". If there is no mistake, then un-tick "Test run" and execute again. 

PO number has been created.

 

 

AR-070-003: Inform Sales Agent

AP accountant informs sales agent of the AP commission process.

PtP Team – AP Accountant (Responsible)

 

 

AR-070-010: Process Un-posted Invoices

AR accountant (BO) processes un-posted invoices in RCS system.

 T-Code: VF04

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)

 

Input date range and click on . 

 

 

 

All un-posted invoices will appear on this screen. Click on  to select all items. Then click on  to post the listed invoices.

 

 

AR-070-020: Retrieve AR List from RCS System and Review

AR accountant (BO) retrieves AR information from RCS system and review if all entries are correct and invoices are properly matched with bank statement.

AR accountant confirms all AR received within 3 days before closing starts are correctly posted.

T-Code: FBL5N

SAP

AR Team - AR Accountant (BO) (Responsible)

 

Input "Company Code", "Open at key date", tick "Normal items", "Special G/L transactions" and click on  to execute. 

Use path: List->Export->Local file to export the list to local excel file for checking.

 

AR-070-030: Revise

AR accountant (BO) manually makes modifications to input errors, and matches mismatched or unmatched invoices with bank statement, or informs relevant parties to perform modification.

 Refer to relevant AR process for T-Code and description.

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)

 

AR-070-040: Email AR List to AR manager for review

AR Accountant (BO) emails AR list to AR Manger for review

Account Receivable Team - AR Accountant (BO) (Responsible)

 

AR-070-050: Review

AR manager (BO) reviews the AR list and checks if all invoice is matched and entries are correct.

  T-Code: FBL5N
Refer to CL-030-020 for system steps and description.

SAP

Account Receivable Team - AR Manager (BO) (Responsible)

 

AR-070-060: Revise

AR accountant (BO) makes necessary modifications in the RCS system (if AR Manager does not approve).

Refer to relevant AR process for T-Code and description.

SAP

Account Receivable Team - AR Accountant (BO) (Responsible)

 

AR-070-070: Email confirmed AR List to AR Accountant

AR Manager (BO) signs AR list and hands over the approval to AR accountant.

Account Receivable Team - AR Manager (BO) (Responsible)

 

AR-070-080: Download File for ICS Upload

AR accountant (BO) downloads file for ICS uploading.

T-Code: ZWFA67B

SAP

Account Payable Team - AP Accountant (BO) (Responsible)

 

Input "Company Code" and "Open items at key date", take note of "Local file" as this will be the exported file name. Click on  to export file.

 

 

AR-070-090: Inform GL Manager of AR Closing Completion

AR manager (BO) sends an email to GL manager stating that AR closing procedures has been completed.

Account Receivable Team - AR Manage (BO) (Responsible)

 

AR-070-100: Check BW with RCS

AR accountant (BO) checks BW with RCS data.

Account Payable Team - AP Accountant (BO) (Responsible)

 

AR-070-110: Filing

RtR FO Support files (E-Archiving) AR list signed by AR manager.

RtR Team - RtR FO Support (Responsible)