The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 




Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)

  2. Add the following Labels : 
  3. Fill all fields as described

  4. SAP transactions :
    1. notify them on the right : References , Link the SAP transaction name notified here with the SAP transaction page registered in the file (page adress)
    2. notify the transaction SAP inside the document in the appropriate place and add a macro : Include Content - Search the name of the page and Save

  5. Once the procedure is completed, publish it using the SBS-OtC approval workflow

Table of contents

By default the table of contents displays Heading 2 & Heading 3 (other levels can be added)

Objective and Scope 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.


Partners manual screening is done for:

- Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;
- Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centres).


The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.


Effective date

October 1, 2018


 

1. Context

Solvay currently exports U.S., European and other Foreign produced materials from numerous Solvay locations globally. To prevent the sale or purchase of goods or services from or to a restricted party, it is Solvay’s policy to screen business partners (for exports, re-exports, domestic transactions) against the various Governments published restricted party, sanctioned countries and products licensing requirements.


2. Screening frequency

SBS, CCT, CTC will provide screening assessment on demand within 48 hours.

The agreed screening frequency between Med-Lab and SBS and Solvay R&I centres and SBS is for new customers when an account is opened within 24 hours and for all other customers at least once every 12 months.


3. Operation sequence


The GBU sends the new account details at SBS CTC generic email address: trade.control@solvay.com

Mandatory fields for an efficient screening:

  1. full name of the recipient;
  2. the country of destination;
  3. the End Use Statement (if required) (see Appendix 32).

The GBU will have to check in advance whether the destination country is listed as a "country at risk", see Appendix 07 of the Group Export Compliance Program (GECP).  Any shipment to a country at risk will require a Compliance Statement, see Appendix 11 of the GECP.

CTC Customs specialists perform screening of the account through Dow Jones' "Risk and Compliance" and "Factiva" solutions, which contains two main parts as follow:

  • Sanctions Lists : more than 800 sanctions lists (UN, US and EU consolidated lists, Interpol, FBI, etc.) including ownership research and links to Politically Exposed Persons and Special Interest Persons.
  • Adverse Media : more than 1 billion reliable news stories articles including 35 years of archives (over 42% is not freely available on the web) on corruption, financial crime, competition, human rights, and much more.

SBS, CCT, CTC answers back to the requestor's email and provides the approved/denied result. 

The analysis includes:

  • the partner screening report from Dow Jones with analysis in case of sanctioned partners;
  • the Dow Jones credentials to access the adverse media news if any;
  • the verification and approval/denial of the End Use Statement.

CTC Customs specialists perform batch screening of existing customers on Dow Jones Risk and Compliance at least every 12 months for both Med-Lab and Solvay R&I centers.

Any issues related to trade control has to be reported to the GBU Empowered Official.


For urgent request, outside of Portugal time zone (GMT+1) and which cannot wait a response time of 12 hours, GBU should contact CTC backup contacts as follows:

ZONES

SBS MEMBER

EMAIL

TELEPHONE

AMERICAS

Janice Sarmiento

janice.sarmiento@solvay.com

001 (609) 6199 814

APAC

Cindy Xiong

cindy.xiong@solvay.com

00862 123 502 299

Teresa Liang

teresa.liang@solvay.com

00862 123 502 123


CTC Process Expert audits the process once per year.

4. Roles and responsibilities

 

Actor
Role
Responsibility
GBUSiteverifies the country of destination and request an End Use Statement when required
GBUSite

sends emails to CTC with new account details for manual screening along with a copy of the End Use Statement if needed

CTCCustoms specialists

daily check of the new accounts to be analyzed

CTCCustoms specialistsanalyze new partners in Dow Jones and follow internal procedure in case of perfect match
CTCCustoms specialistsanalyze, approve/deny End Use Statements for accounts located in countries at risk
CTCProcess Expertprovides support for the license determination
CTCCustoms specialists

answer back to the GBU, within 24 hours for Med-Lab and R&I centres or within 48 hours for other requests, after email reception and provide account status (approved or denied)

CTCCustoms specialistsarchive the screening analysis with resolution case on Risk and Compliance
CTCCustoms specialistsperform batch screening of existing customer on Dow Jones Risk and Compliance at least every 12 months for both Med-Lab and Solvay R&I centers
GBUEmpowered Officialmanages non compliance issues related to the site
CTCProcess Expertsupports CTC specialists and audits the process once per year


 


 

 

 


Scope

1. Remove the icon(s) when not applicable

2. Add countries when the procedure is for a specific country (optional)

UK

ERP

 

3. Remove the icon(s) when not applicable

SAGE

Dow Jones

References

4. Summarize here the list of SAP procedures / transactions needed and share them with OtC Space Administrator. and a web link to SAP transaction page

Attachments

ANNEX:

1- End Use Policy

https://drive.google.com/drive/folders/1JnjujXhS4CEJcL3EIIcmnk6KGC7RwxkH

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 




Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)

  2. Add the following Labels : 
  3. Fill all fields as described

  4. SAP transactions :
    1. notify them on the right : References , Link the SAP transaction name notified here with the SAP transaction page registered in the file (page adress)
    2. notify the transaction SAP inside the document in the appropriate place and add a macro : Include Content - Search the name of the page and Save

  5. Once the procedure is completed, publish it using the SBS-OtC approval workflow

Table of contents

By default the table of contents displays Heading 2 & Heading 3 (other levels can be added)

Objective and Scope 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.
Partners manual screening is done for:

- Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;
- Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).


The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.


Effective date

October 1, 2018


 

1. Context

Solvay currently exports U.S., European and other Foreign produced materials from numerous Solvay locations globally. To prevent the sale or purchase of goods or services from or to a restricted party, it is Solvay’s policy to screen business partners (for exports, re-exports, domestic transactions) against the various Governments published restricted party, sanctioned countries and products licensing requirements.

SBS will provide screening assessment on demand within 48 hours.

The agreed screening frequency between Med-Lab and SBS and Solvay R&I centers and SBS is for new customers when an account is opened within 24 hours and for all other customers at least once every 12 months.

2. Screening frequency

The agreed screening frequency between Med-Lab and SBS is for new customers when an account is opened and for all other customers at least once every 12 months. 



3. Operation sequence


The GBU sends the new account details at SBS CTC generic email address: trade.control@solvay.com

Mandatory fields for an efficient screening:

  1. full name of the recipient;
  2. the country of destination;
  3. the End Use Statement (if required).


The GBU will have to check in advance whether the destination country is listed as a "country of concern", see Annex 1. 
Any shipment to a country of concern will require an End Use Statement.


CTC Customs specialists perform screening of the account in Dow Jones Risk and Compliance and verify the validity of the provided End Use Statement in case of accounts located in a "country of concern".

Within 24 hours after reception of the email containing all mandatory fields, SBS, CCT, CTC answers back to the requestor's email and provides the approved/denied result.

Analysis include the partner screening report from Dow Jones, verification and approval/denial of the End Use Statement.

CTC Customs specialists perform batch screening of existing customers on Dow Jones Risk and Compliance at least every 12 months.

Any issues related to trade control has to be reported to the GBU Empowered Official.

CTC Process Expert audits the process at least every 12 months.


4. Roles and responsabilities

 

Actor
Role
Responsability
GBUSiteverifies the country of destination and request an End Use Statement when required
GBUSite

sends emails to CTC with new account details for manual screening

along with a copy of the End Use Statement if needed

CTCCustoms specialists

daily check of the new accounts to be analyzed

CTCCustoms specialistsanalyze new partners in Dow Jones and follow internal procedure in case of perfect match
CTCCustoms specialistsanalyze, approve/deny End Use Statements for accounts located in countries of concern
CTCProcess Expertprovides support for the license determination
CTCCustoms specialists

answer back to the GBU within 24 hours after email reception and provide

account status (approved or denied)

CTCCustoms specialistsarchive the screening analysis with resolution case on Risk and Compliance
CTCCustoms specialistsperform batch screening of existing customer on Dow Jones Risk and Compliance at least every 12 months
GBUEmpowered Officialmanages non compliance issues related to the site
CTCProcess Expertsupports CTC specialists and audits the process


 


 

 

 


Scope

1. Remove the icon(s) when not applicable

2. Add countries when the procedure is for a specific country (optional)

UK

ERP

 

3. Remove the icon(s) when not applicable

SAGE

Dow Jones

References

4. Summarize here the list of SAP procedures / transactions needed and share them with OtC Space Administrator. and a web link to SAP transaction page

Attachments

ANNEX:

1- End Use Policy

https://drive.google.com/drive/folders/1JnjujXhS4CEJcL3EIIcmnk6KGC7RwxkH

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 




Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)

  2. Add the following Labels : 
  3. Fill all fields as described

  4. SAP transactions :
    1. notify them on the right : References , Link the SAP transaction name notified here with the SAP transaction page registered in the file (page adress)
    2. notify the transaction SAP inside the document in the appropriate place and add a macro : Include Content - Search the name of the page and Save

  5. Once the procedure is completed, publish it using the SBS-OtC approval workflow

Table of contents

By default the table of contents displays Heading 2 & Heading 3 (other levels can be added)

Objective and Scope 

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.
Partners manual screening is done for:

- Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;
- Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).


The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.


Effective date

October 1, 2018

The objective of this operating procedure is to define roles, responsibilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBUs.

Partners manual screening is done for:

  

-        Projected partners, wherever located before prospection, bid, sale, order approval, issuance of any purchase order or signature of any agreement;

-        Business transactions where there is no link to any trade control IT tool (the distribution site Med-Lab ERP SAGE, R&I Solvay centers).

The group policy is turned towards the best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.  

 

 

1. Context

Solvay currently exports U.S., European and other Foreign produced materials from numerous Solvay locations globally. To prevent the sale or purchase of good or services from or to a restricted party, it is Solvay’s policy to screen business partners (for exports, re-exports, domestic transactions) against the various Governments published restricted party, sanctioned countries and products licensing requirements.
Composite Materials GBU has internally defined a list of countries of concern for which an End Use Statement is a pre-condition of sale.
The site Med-Lab estimates the amount of 3000 shipments per year.

2. Screening frequency

The agreed screening frequency between Med-Lab and SBS is for new customers when an account is opened and for all other customers at least once every 12 months.

3. Operation sequence


The GBU sends the new account details at SBS CTC generic email address: trade.control@solvay.com

Mandatory fields for an efficient screening:

  1. full name of the recipient;
  2. the country of destination;
  3. the End Use Statement (if required).


The GBU will have to check in advance whether the destination country is listed as a "country of concern", see Annex 1. 
Any shipment to a country of concern will require an End Use Statement.


CTC Customs specialists perform screening of the account in Dow Jones Risk and Compliance and verify the validity of the provided End Use Statement in case of accounts located in a "country of concern".

Within 24 hours after reception of the email containing all mandatory fields, SBS, CCT, CTC answers back to the requestor's email and provides the approved/denied result.

Analysis include the partner screening report from Dow Jones, verification and approval/denial of the End Use Statement.

CTC Customs specialists perform batch screening of existing customers on Dow Jones Risk and Compliance at least every 12 months.

Any issues related to trade control has to be reported to the GBU Empowered Official.

CTC Process Expert audits the process at least every 12 months.


4. Roles and responsabilities

 

Actor
Role
Responsability
GBUSiteverifies the country of destination and request an End Use Statement when required
GBUSite

sends emails to CTC with new account details for manual screening

along with a copy of the End Use Statement if needed

CTCCustoms specialists

daily check of the new accounts to be analyzed

CTCCustoms specialistsanalyze new partners in Dow Jones and follow internal procedure in case of perfect match
CTCCustoms specialistsanalyze, approve/deny End Use Statements for accounts located in countries of concern
CTCProcess Expertprovides support for the license determination
CTCCustoms specialists

answer back to the GBU within 24 hours after email reception and provide

account status (approved or denied)

CTCCustoms specialistsarchive the screening analysis with resolution case on Risk and Compliance
CTCCustoms specialistsperform batch screening of existing customer on Dow Jones Risk and Compliance at least every 12 months
GBUEmpowered Officialmanages non compliance issues related to the site
CTCProcess Expertsupports CTC specialists and audits the process


 


 

 

 


Scope

1. Remove the icon(s) when not applicable

2. Add countries when the procedure is for a specific country (optional)

UK

ERP

 

3. Remove the icon(s) when not applicable

SAGE

Dow Jones

References

4. Summarize here the list of SAP procedures / transactions needed and share them with OtC Space Administrator. and a web link to SAP transaction page

Attachments

ANNEX:

1- End Use Policy

https://drive.google.com/drive/folders/1JnjujXhS4CEJcL3EIIcmnk6KGC7RwxkH