Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)
  2. Add the following Labels : 
  3. Fill all fields as described
  4. Once the procedure is completed, publish it using the SBS-OtC approval workflow

 

 

 

 

Table of contents 

By default the table of contents displays Heading 2 & Heading 3 (other levels can be added)

Objective and Scope

 

"One-time customers" are new potential customers that have not been setup in the ERP.  

List of existing "one-time customers" for WP1 in attachements.

List of "one-time customers' for PF1 still in development. (will be copy of WP1)

The point is to select a generic business partner number and manually enter the prospect's details. After it has been used for a sample order, the same generic partner number can be erased and re-used for another prospect.

The policy of the group is to screen every order, samples orders just the same as standard orders. GTS export control tool enables an automatic screening of the business partner name and address at the partner creation, at the sales order creation and at the shipment start. The system is setup so that if there is any manual change on the business partner name or address, GTS will automatically block the transaction for a manual screening and release.

The obiective of this operating procedure is to describe the manual screening to the GBU "one-time customers" against restricted parties.

All transaction using the "one-time customer", irrespective of the departure plants are concerned by the manual screening.

 

Definitions should be added in the OtC - Glossary


Scope

1. Remove the icon(s) when not applicable

 

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

 

References

 

Attachments

ANNEX:

https://drive.google.com/drive/folders/0B1fFRgKxcv76eFFWeUJXQTN4QUU

1. Identify the "one-time customer" 

In GTS - Compliance Management - Legal control Export - Display blocked documents

The transaction is blocked, SPL legal regulation checking is required

By default, all "one-time customers" are blocked. They have been included in the Customs & Trade Compliance ethic list.

The ERP business partners code used in the transaction is #999999 which is the "one-time customer" for France (see Annex).

 

In GTS - Compliance Management - Sanctioned Party List Screening - Display blocked Business Partner

 

For standard orders, the best practice is to screen and release the business partner and then refresh the order in GTS to release the transaction.

For sample orders though, the best practice is to manually screen the business partner and then manually release the order in GTS.

2. Manually screen the "one-time customer"

In GTS - Compliance Management - Sanctioned Party List Screening - Display blocked documents

Proceed to the analysis as for usual blocked partners in standard orders

If the partner has been screened and approved, proceed to manually release the transaction. If the partner has been screened and denied, do not release the transaction, and escalate the case to your hierarchy.

3. Manually release the transaction

In GTS - Compliance Management - Sanctioned Party List Screening - Manually release blocked documents

If the partner has been screened and approved, proceed to cancel SPL Block and add the relevant comment