Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure:  Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)
  2. Add the following Labels : 
  3. Fill all fields as described
  4. Once the procedure is completed, publish it using the SBS-OtC approval workflow

 

 

 

 

Table of contents 

By default the table of contents displays Heading 2 & Heading 3 (other levels can be added)

Objective and Scope

 

"One-time customers" are new potential customers that have not been settup in the ERP.  

List of existing "one-time customers" for WP1 in attachements.

List of "one-time customers' for PF1 still in development.

The point is to select a generic business partner number and manually enter the prospects details. After it has been used for a sample order, the same generic partner number can be erased and re-used for another prospect.

The policy of the group is to screen every order, samples orders just the same as standard orders. GTS export control tool enables an automatic screening of the business partner name and address at the partner creation, at the sales order creation and at the shipment creation. The system is settup so that if there any manual change on the business partner name or address, GTS will automatically block the transaction for a manual screening and release.

The obiective of this operating procedure is to described the manual screening to the GBU "one-time customers" against restricted parties.

All transaction using the "one-time customer", irrespective of the departure plants are concerned by the manual screening.

 

Definitions should be added in the OtC - Glossary


Scope

1. Remove the icon(s) when not applicable

 

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

 

References

 

Attachments

https://drive.google.com/drive/folders/0B1fFRgKxcv76eFFWeUJXQTN4QUU

1. Identify the "one-time customer" 

In GTS - Compliance Management - Legal control Export - Display blocked documents

The transaction is blocked, SPL legal regulation checking is required

The ERP business partners code used in the transaction is #999999 which is the "one-time customer" for France as specified in the attachement.

The best practice is to screen and release the business partner and then refresh the order in GTS to release the transaction.

When you to display blocked business partner the "one-time customer" does not appear. When you display "all screened partners", the "one-time customer" appears to be already released.

In GTS - Compliance Management - Sanctioned Party List Screening - Display blocked Business Partner

2. Manually screen the "one-time customer"

In GTS - Compliance Management - Sanctioned Party List Screening - Display blocked documents

 

3. Manually release the transaction