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Objective

This procedure describes the global management of duty drawbacks by the CTC team for all US Rhodia legacies GBUs. A flowchart is provided to describe the process.

Scope and implementation date

This process is run on a bi-annual basis.

Roles and responsibilities

Actor	Role	Responsible
CTC	analyse drawback opportunities and complete drawback claims provide import documents and signed certificate of delivery to drawback brokers follow-up with drawback brokers on refund checks inform GBUs accordingly	Customs Process Expert
GBU	inform about usage of material to CTC (manufacturing ruling) provide manufacturing schedule to CTC	Manufacturing Plant
CBP	provide guidance as requested approve drawback rulings send drawback checks	CBP
Drawback Brokers	send documentation to CBP	Drawback Brokers

Scope

Frequency

References

Attachments

Overview

Certificates of origin are related to verifying the place of manufacture of the goods. Certificates of origin do not confirm status or give right to claim preferential duty treatment for a free trade agreement. The certificate of origin statement only confirms the Solvay trade name, the U.S. Harmonized tariff code, and the physical address or place of manufacture.

Certificates of origin are issued to customers who have not yet purchased the product and have received a sample of the material, or has not purchased the product within the last calendar year

Steps of the process – Certificate of Origin

1. Determination of the origin for Finished Products

CTC uses SAP and GTS to collect all information needed for CTC to produce a certificate of origin, such as:

Tariff code of final products (GTS)
Sourcing of finished products via procurement indicators (RCS)

2. Steps to complete the finalized Certificate of Origin

Once all information has been gathered and reviewed, CTC will issue the Certificate of Origin. The information to be applied to the document is as follows:

Trade name of product
US Harmonized Tariff Code
If the product is made in house at a Solvay USA Inc. production plant, then the production plant name and physical address is mentioned on the Certificate of origin. If the product is made by an outside vendor, only the Country of Origin will appear on the document.
The document is signed by a member of the CTC team.

The document is then saved and filed for our records. A copy is then emailed to the appropriate Customer Service Representative for final distribution to the customer.

Record retention period

The files are retained for 3 years in the CTC files and 2 prior years are stored in archive at an off-site storage (Iron Mountain).