•  

  AR-080: Reconcile Output Tax

  
  AR-080-020: Reconcile the Output Tax with Tax Accountant

  Description:	At the end of each month, AR accountant (BO) receives the total Output Tax Amount from Tax Accountant for reconciliation by mail. Relevant T-code: FS10N
  Software Mapping	SAP
  Roles:	Account Receivable Team/AR Accountant (BO) ( Responsible )

  
  Run T-code FS10N for check balance of output tax for current month
  
  Filling in corresponding "G/L account", "company code", "year", then click on to execute
  
  This screen display all balance of output vat tax, review and reconcile balance with tax accountant
  
  AR-080-030: Verify the Output tax amount

  Description:	AR Accountant (BO) checks the list and verifies the total amount of Output tax amount. Then, AR Account (BO) will send the e-mail including a hard copy to tax accountant for confirmation.
  Roles:	Account Receivable Team/AR Accountant (BO) ( Responsible ))

  
  AR-080-040: Revise

  Description:	If – Tax Accountant check the balance of output tax was not matched with tax account, – Tax Accountant processes the revision.
  Roles:	Tax Accountant ( Responsible )

   

  AR-090: Bank Draft Stocktaking

  
  AR-090-010: Reconcile bank draft balance with local finance

  Description:	At the end of each month, AR Accountant (BO) receives the balance of bank draft in current month from Local Finance. Then, AR Accountant reconciles bank draft balance with Local Finance. Relevant T-code: FS10N
  Software Mappings	SAP
  Roles:	Accounts Receivable Team – AR Accountant (BO) ( Responsible )

  
  Run T-code FS10N for check balance of Bank draft for current month
  
  Filling in corresponding "G/L account", "company code", "year", then click on to execute
  **Remark: Bank drafts have 2 G/L accounts; 51100200 and 54000200
  
  This screen display all balance of bank draft, review and reconcile balance with Local Finance
  AR-090-020: Verify the Balance of Bank drafts

  Description:	AR Accountant verifies the balance of Bank Draft and sends E-mail with a hard copy back to Local Finance for confirmation.
  Roles:	Accounts Receivable Team – AR Accountant (BO) ( Responsible )

  
  AR-090-030: Revise draft list with signature

  Description:	If Local Finance checks the balance of Bank drafts was not matched, Local Finance revises draft list with signature (refer to AR090-010, if it is not acceptable)
  Roles:	Local Finance ( Responsible )

   

  AR-100: Change Due Date for AR Item

  
  AR-100-010: Receive & Review Customer confirmation and billing status

  Description:	Sometimes customers' due date meet public holiday and weekend in which customer cannot arrange remittance; they intend to postpone their remittance. ( Sales/Logistics receive confirmation from customer for change due date) CM Manager receives confirmation (from Sales/Logistics), reviews confirmation and sales order from customer Relevant T-Code: VF03
  Roles:	CM Manager ( Responsible )

  
  VF03
  
  Fill in the billing no. which you want to review, then click to execute
  
  Then will display overview of this billing, for the detail information, click to execute.
  
  AR-100-020: Contact with Sales Team for further discuss

  Description:	CM Manager contacts with Sales Team for further discuss (If the confirmation form is not accepted).
  Software	SAP
  Roles:	CM Manager ( Responsible )

  AR-100-030: Inform AR Accountant to change due date for AR Item by Approved mail

  Description:	CM Manager confirms (if accept) the due date to be changed , and inform to AR Accountant (BO)to process AR due date change in the RCS by email together with balance hard copy.
  Software	SAP
  Roles:	CM Manager ( Responsible )

  AR-100-040: Process AR Due Date Change in RCS

  Description:	AR Accountant (BO) processes AR due date change in the RCS Relevant T-Code: FB02
  Software	SAP
  Roles:	Account Receivable Team- AR Accountant (BO) ( Responsible )

  T-Code: FB02
  On the screen "Display Document: Initial Screen", enter information in the fields as below: then click
  
  "Document Number": Input the Doc. No. which you want to change (In this case: Doc. No. "91431596").
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Fiscal Year": The created date of the document.
  1.2 On the screen "Document Overview – Display"
  
  (a) The mistakes which need to be modified: Due on date, Assignment and Text.
  Double click the line item which you want to modify.
  1.3 Go to the screen "Display Document: Line Item 001" to change due date of customer
  
  After the change, click the " Save " button or press "Ctrl + S".

  AR-110: AR Review

  
  
  AR-110-010: AR review-1st week before closing date

  Description:	1st week before closing date, AR Accountant (BO) should check the below items: 1.confirm with AP accountant if contract is existing before issuing recharging billing 2. finish manual billing and send scanned copies to counter parties AR Accountant should inform closing status to AR Manager with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  AR-110-020: AR review-on closing day

  Description:	On closing day, AR Accountant (BO) should check the below item: 1. Sales billing checking 2. AR commission checking 3. Bank draft posting / clearing 4. Normal AR clearing 5. Down payment & billing clearing 6. Check if all bank slips / bank statement are received 7. Run shipping cost list and check with OtC 8. Bad debt provision (Quarterly) AR Accountant (BO) should inform closing status to AR Manager (BO) with updated closing check list. Relevant T-code: ZWFA15R(run reconciliation of cost of goods sold) ZWFAT135(run stock in transit adjustment) SM35(Execute stock in transit)
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible ) RTR BO - RtR Accountant (BO) ( Responsible )

  
  1. AR process first step of reconciliation of goods in transit inventory by T-code ZWFA15R
  
  choose the variance by click , then it will display below screen.
  
  Change the user ID to "jgoh" to find right variance. By click to execute
  
  Choose "6857_closing" to process
  On the screen "Reconciliation of cost of good of sold", enter information in the fields as below:
  
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Period": current month u should process "goods in transit", then click to execute
  This screen display detail of cost of goods of sold need to process, save it in the local file and go next step
  
  2. RtR process next step of goods in transit inventory by T-code ZWFAT135
  On the screen "Stock in transit adjustment", enter information in the fields as below:
  
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Issue invoice date": The last day of issue invoice date.
  Then click to execute.
  This screen display that system will simulate goods in transit as below. If no any problem in adjustment, go last step to execute.
  
  Process last step of goods in transit inventory by T-code SM35
  
  On the screen "Batch input: Session overview", choose the session name by tick User name, (for this case, we tick "CFU"), Then click to execute.
  AR-110-030: AR review- After closing day

  Description:	After closing day, AR Accountant (BO) should check the below item: 1. RUN monthly AR aging reports (save in server and print out for filing) 2. ICS balance reconciliations & Send detail list and invoice to Inter-company 3. Pass ICS adjustment documents to GL Team AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-110-040: AR review- 2nd week of the next month

  Description:	2nd week of the next month, AR Accountant (BO)should check the below item: 1. Update aging report for Inter-company with status 2. Down payment review 3. Trial Balance review (Quarterly) AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

   

  AR-120: AR Aging Report Review

  
  AR-120-010: Review AR aging report with AR Manager by item – D3 of the month

  Description:	D3 of the month, AR Accountant (BO) reviews AR aging report with AR Manager (BO) by item by customer and run following below criteria: Down Payment or Advances exceed 3 months (41100600) Old AR item exceed 1 year (41100100)
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  AR-120-070: Send old item list to relevant parties & Credit Manager

  Description:	After review with AR Manager (BO), AR Accountant (BO) will send old item list to relevant parties & Credit Manager.
  Roles:	Account Receivable Team - AR Accountant (BO), AR Manager (BO) ( Responsible )

  
  AR-120-080/030: Receive & review Old item list by customer

  Description:	Credit Manager/Relevant Parties receive and review old item list by customer to determine which item should be written off or refund to customer. (If it is write-off, Controller provide cost elements & CC)
  Roles:	Credit Manager & Relevant parties ( Responsible )

  
  AR-120-020: Write-off old item in RCS

  Description:	AR Accountant (BO) write off old item in RCS
  Roles:	AR Accountant (BO) ( Responsible )

  On the screen "Post with clear-Header data", enter information in the fields as below:
  
  "Document Date": Enter the date of the accounting document.
  "Type": "DZ" is displayed by default: Customer payment.
  "Company Code"/ "Currency/Rate": Complete these fields if they are empty.
  "Reference"/ "Doc. Header Text": Enter a text that will be displayed on all of the lines for this posting, since it is a document header text.
  "Transaction to be processed": "Incoming payment" is displayed by default.
  "PstKy": 50 is credit entry for cost element.
  "Account": Enter the general account: 98300810 in this case for write off Press "Enter" go to the next screen.
  2. On the screen: "Post with clearing add G/L account item", enter information in the fields as below:
  
  "Amount": Enter the amount of write off
  "Cost center" will be display as default 7811-8300
  "Assignment" same as "Doc. Header text"
  "Text": Same as "Doc. Header Text".
  Then choose " Process open item "button.
  3.On the screen: "Post with clearing select open item", enter information in the fields as below:
  
  "Company Code"/ "Currency/Rate": Complete these fields if they are empty. In this case, RZJ is 7811
  "Account" input the customer code which u want to write off
  "Account type" was displayed by default.as D
  "Special G/L ind" input "CTWA", then Choose " Process open items " button for next screen.
  4. On the screen: "Post with clearing process open item", choose item as blue:
  
  Then, Choose "{*}Document Simulate{*}".
  On the screen: "Post with clearing Display Overview", Check if any other problems.
  
  Then Click " Save " button or press "Ctrl + S".
  AR-120-060: Print Vouchers & Filing

  Description:	RtR Support prints vouchers and filing.
  Roles:	RtR Support( Responsible )

  
  
  

  AR-140: Rebate Processing

  
  AR 140-005: Generate rebate report FBL3N and send to CS & site controller

  Description:	AR Accountant (BO) Generate rebate report FBL3N and send to CS & site controller Relevant T-Code: FBL3N
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  T-code FBL3N
  Checking G/L 41100500 the balance of agreement which will be closed should be ZERO (both of currency - amount in local currency and amount in doc currency)
  
  Checking the balance by filter assignment
  If the balance does not ZERO, send the request to RTR team to adjust the balance
  If the balance of both currencies show ZERO go to the next step
  F-03

• G/L : 41100500
• Clearing Date : Processing Date
• Currency : CNY (only)
• Additional Selections : None

Click : SELECT ALL (Red Color) and then click DEACTIVATE ITEM (Blue Color)

Click : FIELD CONTENT SEARCH

Choose : ASSIGNMENT then fill agreement that we would like to close


ClicK : SELECT ALL and checking the balance should be ZERO

Click : DOCUMENT OVERVIEW

Fill detail on Doc. Header Text and Save

Clicks "save" to post the document and get the document number
AR 1401-010: Receive, Review Monthly Rebate Report

AR 140-010: Receive & Review CR Memo Application for Rebate Settlement

AR 140-030: Process CR Memo – Release RE in RCS

AR 140-050: Send CR Note to Relevant Party

AR 140-060: Check AR Status

AR 140-070: Inform Relevant Party

AR 140-040: Send CR Note to Local Finance highlighting rebate amount

AR-140-090: Issue Fa Piao & input Fa Piao No. into RCS

AR-140-100: Send CR Note & Red Ink Fa Piao

AR-140-110: Send Accounting Part of Fapiao

AR-140-130: Filing

4.14 AR-170: Transfer of Bank Draft (BD) to Vendor

AR-170-010: Verify Approval, Confirm details and Post transferred BD in RCS

AR-170-020: Furnish BD details per request

Bank Draft inventory file

When vendor is third party,
posting and clearing in SAP by F-36 document type DW.
Header Part:-
Document Date & Posting Date: Date of AR-BO received request to Transfer bank draft
Type: DW- Customer Bill Exchange
Company code: 4 Digits which is representative of Company.
Reference: Trf. BD to AP
Doc.Header Transfer to Vendor "Vendor Name"

Document Date: Enter the date of the accounting document.
Type: "DW" is Customer Bill Exchange.
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Incoming Payment" is displayed by default.
Press "Choose open item" to go to the next screen.
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9


Press "Process open item" to go to the next screen.
Then select open item to clear.
Go to "Document Overview"

For option1 if need to clear vendor line item,
press "Choose open items" to go to the next screen.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Enter vendor information and press "Process open item", then select item to clear.
For option2 if need to post into account of vendor.
Line Item: - Trf. To Vendor account
Posting Key: 29
Account: Vendor code
Special GL Ind: A or M

Enter information in the fields of other line item as below:
PstKy: 29 is Special G/L debit for Vendor
Account: Enter the Vendor account
Special G/L Ind.: Enter the special G/L indicator: "A" is Down payment.
"M" is Down payment for Tangible Asset.
Press "Enter" to go to the next screen.
Amount: Total bank Draft Transfer to Vendor
Incase Transfer to Project cost:
Need to field information as below. PtP gave all information
Invest.ID: Be select
Purch.Doc: PO number of project
WBS Element: Cost center of project

Amount: Enter total amount of Bank Drafts Transferred.
Tax code: Enter "JP"
Invest ID: Be thick
Purch.Doc: PO number, PtP inform
WBS Element: Cost center of project which will automatically appear after entered Purch.Doc.
Text: Same as "Doc. Header Text".
Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number

When vendor is intercompany,
posting and clearing in SAP by F-32 document type AB.Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Special G/L Ind.: 8 or 9
Clearing date & Period: Date & Period of AR-BO received request to Transfer bank draft

Enter customer information, then press "Process open item" to go to the next screen.

Select open item needed to clear, then go to "Document Overview"

Enter in the field of header as below:
Reference: Trf. BD to Vendor
Doc.Header Text: Transfer to Vendor "Name"
Press "Choose open items" to go to the next screen.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Enter vendor information and press "Process open items."
Then select item to clear.
Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number
Document sample for Transfer Bank draft to Vendor-Third Party

Document sample for Transfer Bank draft to Vendor-Intercompany

AR-170-030: Filing

4.15 AR-150: Return of Bank Draft (BD)

AR-150-010: Reverse the respective AR entry and Notify Credit Management /Collection Team

T-Code: FB03 (Find the document which needs to be revised)
1.1 On the screen "Display Document: Initial Screen", enter information in the fields as below:

"Document Number": input the Doc. No. which you want to display (In this case: Doc. No. "1800000003").
"Company Code": corresponding Company (for instance: RSIT is 6859).
"Fiscal Year": the posting date of the document.
1.2 On the screen "Document Overview – Display"

2.1 Two ways for reverse:
I> Choose Reverse (Document Reverse) directly on the screen "Document Overview – Display"

2.2 On the pop-up window, choose
01 - Reversal in current period
02 - Reversal in closed period
for the Reversal reason.

Click button.
2.3The reversal document is posted.

The reversal document number is on the bottom of the screen.
AR-150-020: Receive email notification from AR BO and Follow up with GBU

AR-150-030: Filing

4.16 AR-160: Return of Bank Draft Overpayment

AR-160-005/010/011: Run aging report

AR-160-020: Receive request and Notify cashier

AR-160-030: Receive information and Provide BD list

AR-160-040: Receive list of BD

AR-160-050: Select BD and Complete payment request application

AR-160-060: Receive request and Seek for Approval

AR-160-070: Approval

AR-160-080: Post Refund in RCS

T-code F-36

Document Date: Enter the date of the accounting document.
Type: "DW" is Customer Bill Exchange.
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Incoming Payment" is displayed by default.
Click "Choose open items", and then fill information required
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9

Click "Process open items", enter Bank draft number in the field of assignment

Click "Other account", and then fill information required
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: A

Select item which is representative of overpayment

Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number


AR-160-090: Process Refund

AR-160-100: Filing

4.17 AR-180: Bank Draft Discounting

AR-180-005: Retrieve and provide supporting document

AR-180-005: Post Discounted BD in RCS

Posting and clearing in SAP by F-30 document type DA.
Line Item: - Bank Incoming
Posting Key: 40
Account: G/L Bank Account
Header Part:-
Document Date & Posting Date: Date of AR-BO received
Type: DA- Customer document
Company code: 4 Digits which is representative of Company.
Reference: BD_DUE / DISCOUNT
Doc.Header Text & Clearing text: BD_DUE / DISCOUNT and Customer Name

Document Date: Enter the date of the accounting document.
Type: "DA" is Customer document
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Transfer posting with clearing" is displayed by default.
"First Line item Data", enter information in the fields as below:
PstKy: 40 is Debit entry G/L
Account: Enter the GL bank account.
Press "Enter" go to the next screen.
Amount: Bank incoming amount

Amount: Enter the amount of bank incoming.
Value Date: Default by system.
Text: Same as "Doc. Header Text".
Presses "Choose open item" go to the next screen.
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9

Then process open item screen to select open item.(Choose bank draft which Due / dicounted)
Press "simulate" to check all entry G/L

And discount case,Bank would charge interest to company. AR-BO would post interest to expense G/L
Other Line Item:
Posting Key: 40
Account: G/L Other Financial Expense

"Other Line item Data", enter information in the fields as below:
PstKy: 40 is Debit entry G/L
Account: Enter the GL other financial expense.
Amount: Interest/Discount amount

Amount: Enter the amount of bank interest.
Cost center: Default by system.
Text: Same as "Doc. Header Text".
Press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number.
Document sample for Bank draft Due

Document sample for Bank draft Discount

AR-180-020: Filing

4.18 AR-210: Exception Handling – APAR Offseting

AR-210-005: Verify Transaction Approval and Email Approval Request

AR-210-020: Approval

AR-210-030: Process Clearing in RCS

Clearing in SAP by F-32, Document type AB
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Clearing date & Period: Date & Period of AR-BO received request to process APAR Offset
Press "Process open items" , and then select items you want to clear

Click "Document Overview" to go to main page. Enter text in the field of "Reference" and "Doc. Header Text"

Press "Choose open items" to go to the next screen. Enter vendor information.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Press "Process open items." Then select item to clear and residul items (if any)

Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number
AR-210-050: Filing

AR-210-070: Generate Consolidated Accounting Voucher List and Approve

4.19 AR-190: Billing for Sale of Scrap Material - Domestic

AR-190-010: Verify Authorization Approval

AR-190-030: Generate FI Billing in RCS

Generate FI Billing in RCS by T-code F-22, Document type DR

Fill in the details required

• Document Date – Payment paid Date
• Type – DR
• Fill in Company code, Period, Currency/Rate, Reference, Doc. Header text, Clearing text
• First line item
  • PstKy – 01
  • Account – Customer code

Press enter to go to next screen

Fill in all the details required

• Amount – Scrap Sales amount
• Payt Terms – Based on different definition
• Bline Date – Same as Doc. Date
• Fill in Assignment and Text
• Next line item
  • PstKy – 50
  • Account – G/L account of sales type(different company may not use different G/L)

Press enter to go to next screen

Fill in all the details required

• Amount – Scrap Sales amount
• Tax code – 5N
• Calculate tax – Be ticked if it needs
• Cost Center – Based on different company
• Fill in Assignment and Text

Press "simulate" to check all entry G/L

All line items will be shown, including account of State Output VAT that will show at the last line

Clicks "save" to post the document and get the document number

AR-190-050: Email to Local Finance / Tax Accountant

AR-190-060: Received email

AR-190-080: Issue Fa Piao & input Fa Piao No. into RCS

AR-190-070/090/100: Send FI Invoice/Fa Piao to Relevant Party

AR-190-100: Filing

AR-210-050: Filing

Appendix

• End of Document -
  
  

  Objective and Scope

  Objective of this Procedure

  The purpose of this document is to have a detailed procedure on how to access

  Scope

  This operating procedure (OP) applies to (…).

  Reference Documents

  
  (…).

  Definitions

  
  (…)..

  XXXXX

  
  ZZZZZZZZZZZZZZZZZZZZZZZZZZZ

  YYY

  
  ZZZZZZZZZZZZZZZZZZZZZZZZZZZ

  YYY

  
  ZZZZZZZZZZZZZZZZZZZZZZZZZZZ
  

  Appendix

  
  ZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZ
  
  
  End of document