Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)

Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

This instruction is for 7771 direct debit accrual calculation.

In UK entities there are still a lot of direct Debit postings - meaning that the vendor requests payment for invoices from bank direct instead Solvay processes the invoice and the release payment. Direct debit payments are posted by a person that reviews bank transactions and posts them on vendor accounts. Those items remain open until invoice is processed and posted on vendor, resulting in both item matching and clearing.

This calculation accrues direct debit amounts that are paid but invoice hasn’t yet been processed.

 

1.2. Scope

This is applied only for company 7771 CYTEC ENGINEERED MATERIALS LIMITED (GB).


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I do something...

Task should be performed D+1 after AP period is closed (around noon).

Go to t-code and select 7771 and by the end of reporting month:

S_ALR_87012083



This report will provide all open AP items on a selected date for selected company.


Export data to excel:

List > Export > Spreadsheet

Save the Excel  Here - it will be your backup documentation. 

In Excel search if there is positive balance for following vendors (check name or vendor number):


59309 BOC

59354 HAFREN (Severn Trent)

2824466 UBM

2825187 Portable Office

2825216 BT Group - usually this vendor has negative balance (don’t accrue)

2825217 PHS

64209 Air Products 





If the vendor has positive balance - enter the balance in journal entry for accrual.


Use DD ACCRUAL template.



Reserve on the next month:


...


End of document.