WP1 - Aroma Material Creation

  For Review
Table of Contents
1 Objective/Purpose
2 Prerequisites
3 Responsibilities
4 Creation of a new BULK/Packed material code
4.1.1 Creation of ZMAT - Raw Material
4.1.1.1 Use MM01 transaction to create material
4.1.2 Creation of ZVER - Packaging
4.1.3 Use MM01 transaction to create material
4.1.4 Creation of ZPRC - Commercial Product
4.2 MAINTENANCE OF PLANT VIEWS (local contact)
5 Extension to additional Plant and Sales Organization
6 MATERIAL DELETION
6.1 ACTIVE PRODUCT, blocking a single plant
6.2 ACTIVE PRODUCT, blocking a single sales view
6.3 BASIC DATA 1
6.4 ADDITIONAL DATA

Objective/Purpose

This OP explains how to create or extend local views for a Finished Products, Raw material and Packaging requested for Aroma GBU.  Scope = Worldwide

Prerequisites 



Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.







Responsibilities

GBU end-users = Requester WW SCH managers = Validator Lisbon Materials Data Team = Material view creation Plant Contacts = Plant view creation

Creation of a new BULK/Packed material code

SAP transaction: MM01

  1. Material - blank for new creation
  2. Industry sector - always C
  3. Material Type - always ZMAT for finished/Semi-finished product

Always create by copy from an existing material (same name eg. VANIFOLIA - BOX 10KG)

VIEW SELECTION

New Material FG

Virtual Plant creation (ex 7390)

Basic Data 1

X

X

Basic Data 2

X

X

Classification

X

X

Sales: Org. Data 1

X

X

Sales: Org. Data 2

X

X

Sales: General/Plant Data

X

X

Purchasing

X

 

Foreign Trade: Export Data

X

X

MRP 1, 2, 3, 4

X

 

Plant  / Storage 1

X

 

Plant  / Storage 2

X

 

Quality Management

X

 

Label data   

X

 

Indicate the Plant to be used and the Sales Org + dist. channel  as indicated on the request form, active plant from Copy from material can also be inserted to copy data from Plant and Sales views.
Find a copy from material based on the same chemical, for example in case look for a material with description starting with VANIFOLIA*
Press ENTER

Basic data 1
Mandatory information:

  1. Material code = generated by SAP
  2. Material description = Always in UPPER case,  characters like / # () - … are restricted in general.   
  3. Base unit of Measure = always KG. Alternative Uom is defined in Additional Data
  4. Material Group = always 0450 for finished/semi finished.
  5. Division = indicated in the reference material. Check in GBU document that it is valid and is linked to existing IECRA.
  6. GenItemCatGroup = NORM
  7. Gross Weight - Ratio of gross weight (net&packing) to net weight. Bulk is always 1. Weight Unit = KG
  8. Net weight = always 1.   Weight unit = KG
  9. Matl.GrpPackMatls = the packaging type. 

Typically : 0001 Packed in Bulk       (Bulk, intermediate/semi-finished) 0005 Packed in Pallet     (like Drum, IBC, Bag, box…)
Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text

Main activities

Key points

Basic data text 

Enter Basic data text – Add Material description
Use  button to add languages. Copy English text to all other languages:

12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch

Go to Descriptions tab

 


Descriptions

Main activities

Key points

Material descriptions in local languages

12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
BG– Bulgarian

Go to Units of Measure tab

 


Units of measure
Drum = DR,  IBC/Tote= TE, BAG=BAG, Big Bag = BB Do not hesitate to use an existing material (same plant, same packaging) and report the same data.
If it is an IBC/TOTE packaging (TE) then no pallet is needed.
Also add 1 TO = 1000 kg 


Basic data 2

Main activities

Key points

Go to Basic data 2 view

 

Basic material (related ZPRC Code)

Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)

Dangerous Goods indicator profile

ADD (Z00 (non-hazardous) / GPP (hazardous)) Based on the form

Tick Environmentally relevant

Mandatory

Go to Classification view

 


Classification - Batch

Main activities

Key points

Select "Batch" type of Classification

 

Class

006   "Organique" 

Go to Sales: sales org. 1 view

 


Sales: sales org. 1

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

DD.MM.YYYY

Tax classification

System will automatically determine which Countries' tax lines should be added
Always 1 for all countries unless  except FR-LCFR = A

Go to Sales: sales org. 2 view

 


Sales: sales org. 2

  1. Acct Assmt Grp Mat = F for standard sales.  
  2. If the plant is a virtual TRADING plant, like 7390, then Acct Assmt Grp Mat = T
  3. Item category group = NORM, unless otherwise indicated.  Sometimes ZMAN is requested by the user.



Sales: general/plant

  1. Batch management field is ticked always!
  2. Availability check = W3
  3. Trans.Grp = indicated on form
  4. Loading Grp = 0001 for packed, 0002 for Bulk, for plant 7681 always E235 for food materials VANIFOLIA,  
  5. Matl.GrpPack.Matls =as specified in Basic Data 1
  6. Profit-center = provided in the form



Foreign trade export

  1. The commodity code will be added by the background job by the Global trade
  2. You must indicate the Country & Region of Origin is the country where the material is sourced.



Purchasing

  1. Enter the Purchasing Group = Provided in the form
  2. Plant-sp.matl status = Z1 at the time of creation
  3.  Material freight group = Provided in the form, 


MRP 1
MRP Type = ND
Nothing to fill in MRP 2,3,4. Just open the views

Plant data / stor. 1

  1. Minimum shelf life and total shelf life - as indicated on form, must be in line with the existing same product material codes.

For Aroma : shelf life => depends of the product
Open Plant data / storage 2, nothing to enter. Profit center will be copied from the Sales general/ plant view.


Quality Management
Just open the view.

Label Data
For Packed materials; = Drum, Tote, IBC, Box, Bag… etc.. it is necessary to add the primary packing unit so that the label config can be added if needed.
Data Team doesn't add the label details for Aroma.
Transfer the request to Global Data Administrator 
Completing the material

Main activities

Key points

When all data has been entered, save the material by pressing  button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form
As soon as extension of a material to a plant in another (second) Company Code is requested.

Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:

Marie.pereira@syensqo.com
Requestor
Add the necessary people in the copy based on the plants given in the file
Sample email to sent
Hello, Material 164721 RM SODIUM LIQUID GRADE D has been extended/ Created to plant 8279. Could you please check and complete your views?
Hello Finance Team, Please make sure to create the corresponding Accounting and Costing views and remove the blocking status Z1.
Thank you and kind regards`


EXPORT CONTROL GROUP ID
Transaction: ZNXLDAE_CTRL_GROUP

Export Control Group ID needs to be updated for all manufactured goods with material group 0450.
Add 9&NA for all Aroma materials

GTS Classification

Check presentation and sinequa to confirm if classification is needed
Slide 9 for the list of plants

 

Creation of ZMAT - Raw Material

Use MM01 transaction to create material


 

Main activities

Key points

Industry Sector

Always choose "C Chemical industry"

Material Type

ZMAT /Finished pdt & RM & SF

Copy from… Material

Option to copy data from an existing material can be useful in some cases

Hit Enter

 


Select Views to be created:


Basic data 1
Mandatory information:

  1. Material code = generated by SAP
  2. Material description = Always in UPPER case,  characters like / # () - … are restricted in general.   
  3. Base unit of Measure = always KG. Alternative Uom is defined in Additional Data
  4. Material Group = always 0451 for raw materials
  5. Division = indicated in the reference material. Check in GBU document that it is valid and is linked to existing IECRA.
  6. GenItemCatGroup = NORM
  7. Gross Weight - Ratio of gross weight (net&packing) to net weight. Bulk is always 1. Weight Unit = KG
  8. Net weight = always 1.   Weight unit = KG
  9. Matl.GrpPackMatls = the packaging type. 

Typically : 0001 Packed in Bulk       (Bulk, intermediate/semi-finished) 0005 Packed in Pallet     (like Drum, IBC, Bag, box…)
Go to Basic Data Text tab by pressing Basic Data Text button
 
Basic data text

Main activities

Key points

Basic data text 

Enter Basic data text – Add Material description
Use  button to add languages. Copy English text to all other languages:

12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch

Go to Descriptions tab

 


Descriptions

Main activities

Key points

Material descriptions in local languages

12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
BG– Bulgarian

Go to Units of Measure tab

 


Units of measure
Drum = DR,  IBC/Tote= TE, BAG=BAG, Big Bag = BB Do not hesitate to use an existing material (same plant, same packaging) and report the same data.
If it is an IBC/TOTE packaging (TE) then no pallet is needed.
Also add 1 TO = 1000 kg 


Basic data 2

Main activities

Key points

Go to Basic data 2 view

 

Basic material (related ZPRC Code)

Check the request form Mandatory field! No additional characters are allowed (for example space or special characters)

Dangerous Goods indicator profile

ADD (Z00 (non-hazardous) / GPP (hazardous)) Based on the form

Tick Environmentally relevant

Mandatory

Go to Classification view

 


Classification - Batch

Main activities

Key points

Select "Batch" type of Classification

 

Class

006   "Organique" 

Go to Sales: sales org. 1 view

 


Sales: sales org. 1

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

DD.MM.YYYY

Tax classification

System will automatically determine which Countries' tax lines should be added
Always 1 for all countries unless  except FR-LCFR = A

Go to Sales: sales org. 2 view

 


Sales: sales org. 2

  1. Acct Assmt Grp Mat = F for standard sales.  
  2. If the plant is a virtual TRADING plant, like 7390, then Acct Assmt Grp Mat = T
  3. Item category group = NORM, unless otherwise indicated.  Sometimes ZMAN is requested by the user.



Sales: general/plant

  1. Batch management field is ticked always!
  2. Availability check = W3
  3. Trans.Grp = indicated on form
  4. Loading Grp = 0001 for packed, 0002 for Bulk, for plant 7681 always E235 for food materials VANIFOLIA,  
  5. Matl.GrpPack.Matls =as specified in Basic Data 1
  6. Profit-center = provided in the form



Foreign trade export

  1. The commodity code will be added by the background job by the Global trade
  2. You must indicate the Country & Region of Origin is the country where the material is sourced.



Purchasing

  1. Enter the Purchasing Group = Provided in the form
  2. Plant-sp.matl status = Z1 at the time of creation
  3.  Material freight group = Provided in the form, 


MRP 1
MRP Type = ND
Nothing to fill in MRP 2,3,4. Just open the views

Plant data / stor. 1

  1. Minimum shelf life and total shelf life - as indicated on form, must be in line with the existing same product material codes.

For Aroma : shelf life => depends of the product
Open Plant data / storage 2, nothing to enter. Profit center will be copied from the Sales general/ plant view.


Quality Management

Main activities

Key points

Inspection interval

Copy from the material form

  • If not provided add the same amount of days as shelf life
  • Should be equal to or less than the total shelf, if bigger contact the requester

QM proc. active

Always flagged 

QM Control Key

European plants - default REACH Other plants - default 0000


Label Data
For Packed materials; = Drum, Tote, IBC, Box, Bag… etc.. it is necessary to add the primary packing unit so that the label config can be added if needed.
Data Team doesn't add the label details for Aroma.
Transfer the request to Global Data Administrator 
Completing the material

Main activities

Key points

When all data has been entered, save the material by pressing  button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form
As soon as extension of a material to a plant in another (second) Company Code is requested.

Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:

Marie.pereira@syensqo.com
Requestor
Add the necessary people in the copy based on the plants given in the file
Sample email to sent
Hello, Material 164721 RM SODIUM LIQUID GRADE D has been extended/ Created to plant 8279. Could you please check and complete your views?
Hello Finance Team, Please make sure to create the corresponding Accounting and Costing views and remove the blocking status Z1.
Thank you and kind regards`


Creation of ZVER - Packaging

Use MM01 transaction to create material

Main activities

Key points

Industry Sector

Always choose "C Chemical industry"

Material Type

ZVER /Packaging

Copy from… Material

Option to copy data from an existing material can be useful in some cases

Hit Enter

 


Select Views to be created:

Basic data 1
Mandatory information:

  1. Material code = generated by SAP
  2. Material description = Always in UPPER case,  characters like / # () - … are restricted in general.   
  3. Base unit of Measure = always KG. Alternative Uom is defined in Additional Data
  4. Material Group = Based on the form
  5. Division = indicated in the reference material or in the form (WD)
  6. GenItemCatGroup = VERP
  7. Gross Weight - Blank Weight Unit = KG
  8. Net weight = Blank
  9. Matl.GrpPackMatls = Blank

Typically : 0001 Packed in Bulk       (Bulk, intermediate/semi-finished) 0005 Packed in Pallet     (like Drum, IBC, Bag, box…)
Go to Basic Data Text tab by pressing Basic Data Text button
 
Basic data text

Main activities

Key points

Basic data text 

Enter Basic data text – Add Material description
Use  button to add languages. Copy English text to all other languages:

12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch

Go to Descriptions tab

 


Descriptions

Main activities

Key points

Material descriptions in local languages

12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
BG– Bulgarian

Go to Units of Measure tab

 


Units of measure

Main activities

Key points

Enter Alternate Units of Measure conversions

Request the PC to KG conversion (mandatory)

Return to Main Data

 



Basic data 2

Main activities

Key points

Go to Basic data 2 view

 

Basic material (related ZPRC Code)

Always 90029754 - generic ZPRC number for all ZVER materials

Press Next screen button to move to next selected view

 

     
   
Sales: sales org. 1

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

DD.MM.YYYY

Tax classification

System will automatically determine which Countries' tax lines should be added
Always 1 for all countries unless  except FR-LCFR = A

Go to Sales: sales org. 2 view

 


Sales: sales org. 2


  1. Main activities

    Key points

    Account assignment group

    Check the packaging type: F - Pallet (Consumable) I - Drum, pail, Tote (IBC), Bag, Box

    Item category group

    Always VERP

    Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG

     

     

    Save the extension

     


    Sales: general/plant

    Main activities

    Key points

    Availability check

    Raw materials and packaging – 02

    Transportation Group

    Always 0001

    Loading Group

    Always 0001

    Packaging Mat type

    Entered only for Pallets - 0001

    Profit Center

    Provided in the form
    Profit center field available in Sales: general/plant and Plant data / storage 2 views

    Batch Management

    Never flagged for Packaging material


    Foreign trade export
  2. The commodity code will be added by the background job by the Global trade
  3. You must indicate the Country & Region of Origin is the country where the material is sourced.



Purchasing

  1. Enter the Purchasing Group = Provided in the form
  2. Plant-sp.matl status = Z1 at the time of creation
  3.  Material freight group = Provided in the form, 


MRP 1
MRP Type = ND
Nothing to fill in MRP 2,3,4. Just open the views

Plant data / stor. 1

  1. Minimum shelf life and total shelf life - as indicated on form, must be in line with the existing same product material codes.

For Aroma : shelf life => depends of the product
Open Plant data / storage 2, nothing to enter. Profit center will be copied from the Sales general/ plant view.


Completing the material

Main activities

Key points

When all data has been entered, save the material by pressing  button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form

Check the form
As soon as extension of a material to a plant in another (second) Company Code is requested.

Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:

Marie.pereira@syensqo.com
Requestor
Add the necessary people in the copy based on the plants given in the file
Sample email to sent
Hello, Material 164721 RM SODIUM LIQUID GRADE D has been extended/ Created to plant 8279. Could you please check and complete your views?
Hello Finance Team, Please make sure to create the corresponding Accounting and Costing views and remove the blocking status Z1.
Thank you and kind regards`

Creation of ZPRC - Commercial Product

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side. To complete this request material chemical name should be verified and provided by HazCom Team.
ZPRC record creation for Finished Goods needs to be performed by Danyse Ryan / Marie Pereira
Use MM01 transaction to create material

 

 

Industry Sector

Always choose "C Chemical industry"

Material Type

ZPRC / Commercial Product

Copy from… Material

Option to copy data from an existing material can be useful in some cases

Hit Enter

 

Tip! Use Default Setting button to save your selections for future creations

 

Select Views to be created:

  • Basic Data 1 (General data)
  • Basic Data 2 (General data)
  • Classification (General data)
  • Label Data (General data view)

Hit Enter

Tip! Use Default Setting button to save your selections for future creations

Basic data 1

Main activities

Key points

Material Description

Material chemical name provided by HazCom + / GENERIC
The description should be always in Upper case 40 Characters max.

Base Unit of Measure

Always KG

Material Group

Always 0451

Go to Basic Data Text tab

Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence
Maintained in standard languages when description does not fit in short text field.


Basic data text

Main activities

Key points

Basic data text 

Maintained in standard languages when description does not fit in short text field.
Use  button to add languages. Copy English text to all other languages:

12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch

Go to Descriptions tab

 


Descriptions

Main activities

Key points

Material descriptions in local languages

12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch

Return to Main Data

 



Classification - Material class

Main activities

Key points

Go to Classification view

 

Select "Material class" type of Classification

 

Enter Class

Default LIP0020148

Go to Label Data view

No data maintained


Completing the material

Main activities

Key points

When all data has been entered, save the material by pressing  button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


MAINTENANCE OF PLANT VIEWS (local contact)

The local plant views - meaning MRP, Forecasting, Scheduling, Plant, Warehouse, Quality, Accounting, Costing - are maintained by specific users in the plant or zone. After the material is created inform the relevant contacts specific to the plant (See the email template hereafter) Refer to reference file Example of contact: Material manufactured in plant 7622-Collonges : Transfer the AODocs notification (email) to the contacts :

 Extension to additional Plant and Sales Organization

Please use the same views for extension as for creation, this way you will not miss any necessary views. When the material extended to the plant, please send the mail to the plant contacts. Email template to send; ``Hello, Material 164721 RM SODIUM LIQUID GRADE D has been extended to plant 8279. Could you please complete your views? Thank you and kind regards``

MATERIAL DELETION

ACTIVE PRODUCT, blocking a single plant 

 Ensure that no stock exists at the plant level (Transaction MMBE)  In transaction MM02 you can enter the Z0 block in the field \[Plant-sp.matl status\] -> it is shared between the following material views:  PURCHASING / MRP1 / COSTING 1 !worddavaf485e25f57cd86bb5b0fc63f3f1b1cc.png|height=32,width=32!  Press SAVE  In transaction MM06 enter the material code and plant code to be blocked !worddavaf485e25f57cd86bb5b0fc63f3f1b1cc.png|height=32,width=32! Press ENTER   !worddavaf485e25f57cd86bb5b0fc63f3f1b1cc.png|height=32,width=32!  Flag/Select the plant to be blocked/deleted then  Press SAVE

ACTIVE PRODUCT, blocking a single sales view

 Transaction MM06  !worddav191727586fac507312012248c9998d6b.png|height=299,width=362!  Indicate the material and the specific sales area that is to be blocked.  Press ENTER !worddavfbcce5618bab23f74d12901899629902.png|height=411,width=468!  Tick the box in Sales organization/distribution channel.  Press SAVE
OBSOLETE PRODUCT \[one-time rationalization\]
 Prerequisite: Requested by Data Steward (Administrator) or WW supply chain.  PRCOM will be blocked and marked for deletion at client level -managed by Danyse Ryan(GBU Data Steward).  Finished Material \[ZMAT\] materials will be blocked and marked for deletion at client level -managed by SBS D&A Team.  No stock should exist at ZMAT level nor should any material operations be in progress.  <span style="color: #666666">Blocking the ZMAT</span>

BASIC DATA 1

X-plant matl status => Z0  Valid from =>  date of blocking
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked

ADDITIONAL DATA

Descriptions The description in all languages will be have OBS … Blocking/deletion of Plant view If the material is made obsolete at client level then ensure that the Z0 block is added for ALL plant views attached to the material. For more information about the block see the file "Documentation X-plant matl status.ppt"
MM06  Deletion at client level enter the material code  Press ENTER Flag/Select the material to be blocked/deleted then  Press SAVE