1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

1.2. Scope

Detail the scope (legal entities, etc.)

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

• ...

3. Creation of Cycles and update of the year date

I guarantee that the Bonus cycles are created before the April closure, when we need to report the figures in R33310. To do that, FSL SUFA GL team must coordinate with FSL SU Management Accounting and share the list of company codes managed in PP9 and interfaced to PF2 and WP2 accounting systems.

3.1. I create the cycles

3.1.1. I coordinate the creation of the Bonus cycles

PF2 - social charges and bonus cycles

To reflect the employer contribution in R33310, the assessment cycle should contain the following parameters. This cycle is to be run on D-1, it is the first to be run.
CO-PA Assessment cycle – KSU3
cycle CCCCBN (where the CCCC stands for the company code);
Start date 01.01.YYYY-31.12.YYYY
Text: Bonus accrual – social charges
Segment name:
Sender CC group
Segment text:
Allocation social charges R33310

Assessment cost element: 9629200201
Sender rule: Posted amounts
Share in % (percentage of the social charges for the concerned country)
Receiver tracing factor: fixed percentages

Check the dynamic table with the average percentage of social charges by country provided by PE HR Reporting & SC Data & Reporting Process Leader.
Senders/Receivers
Sender Cost Center Group (eg.: 2002_CBNR)
Cost element
6250023340
Receiver
Organization C Center proposed of the division

Sender values

Share in % - percentage of social charges from segment header tab

Receiver tracing factor:
100%

PF2 - bonus cycle clearing of Y-1 bonus accrual accounts

To reflect the bonus delta in R33310, the distribution cycle should contain the following parameters.
Distribution cycle – KSV3
Codification: CCCC-BU
Start date 01.01.YYYY -31.12.YYYY
Text: Bonus accrual
Cycle run group: eg.: 2002BU
Segment name:
Sender CC group
Segment text:
Allocation bonus to R33310

Segment Header:
Sender rule: posted amounts;
Share in %: 100
Receiver tracing: Factor:
Fixed percentages

Senders/Receivers
Sender:
Cost Center group (eg.: 2002_CBNR)
Cost element:
6250023340
Receiver:
Organizational Cost Center of the division

This distribution cycle should be run on D-1 but it will only transfer the delta from the employee cost center to the reporting division cost center. The KE30 recognition in R33310 (value field I25) will only be possible after the CO-PA cycle run on D+2, CCCCP*.

WP2 - social charges and bonus cycles

The Bonus delta transfer from the employee cost center to reporting cost centers is done via cycles. To perform it, three cycles must be run. The first and the second to allocate the social charges and the bonus delta to an unallocated cost center (assessment cycles KSU3), the third to allocate the values from the cost center to CO-PA, value filed I25 (CO-PA assessment cycle KEU3).

To reflect the employer contribution in R33310, the assessment cycle should contain the following parameters. This should be the first cycle to be run on D-1.
Assessment cycle KSU3
CCCCB1
CCCC stands for company code
Start data
From 01.01.YYYY-31.12.YYYY
Text: SC allocation to division
Assessment cost element: 99422099
Share in %: social charges %

Sender cost center:
Organization cost center of the employee
Cost element: 98320191
Receiver cost center:
Division cost center (non-allocated)
Sender values: % of social costs

To reflect the bonus delta in R33310, the second assessment cycle should contain the following parameters.
Assessment cycle
KSU1
CCCCB2 – delta of bonus to division cost center
Assessment cost element: 99422098
Posted amounts;
Fixed percentages

Sender cost center:
Organization cost center of the employee
Cost element: 98320191
Receiver cost center:
Division cost center (non-allocated)
Sender values: 100%

Assessment CO-PA cycle
KEU3
Controlling area: eg.: Z006
TF basis: 1
Allocation structure: C6
PA transfer structure: C8

Segment name: name of the cost center
Allocation structure: C6
PA transfer structure: C8
Posted amounts
100%
Fixed percentages

Sender cost center:
Organizational cost center of the employee
Cost element: 99422098 to 99422099
Company code: CCCC
IECRA****

Receiver Tracing factor:
CCCC IECRA
Portion/percent
100%

For the countries/legal entities where we have simultaneously Bonus cadres and GPS, there will be an overlapping in case we run the two CO-PA cycles. This is due to the fact that both premiums share the same assessment cost element for the social charges 99422099 Grp-Leg contr empl and the same allocation structure C6 and also the PA transfer structure C8.
For these cases, whenever running the cycles, if we are in presence of the two premiums, run the following sequence:
CCCCB1 (if social charges are applicable), CCCCB2
CCCCG1 (if social charges are applicable), CCCCG2, CCCCG3 (bearing in mind that the cost elements data as sender are range 99422097 to 99422099)

3.1.2. I create a cycles based on the other cycles

If the company had a cycle created in the last year, we can replicate the cycles to this year

31.3. I update the year date of the cycles 

We should update of the for all the Bonus, GP and PSU

4.I do the split of accounts (In January)

Files with the split for PF2 and WP2

4.1. How to create the files 

Goal: to retrieve quickly the open amounts from Bonus cadres accounts  from the previous year and the amounts recognized by HtR to be transferred to the Y-1 accounts.

9G61 - Bonus accruals

9G62 - Charges/Bonus accruals

9G66 - Bonus accruals Y-1 transf 

9G67 - Chrg/Bonus acc Y-1 transf

PF2/WP2

Transaction - S_ALR_87012277

Variant - BONUS ACCRUAL

Export to a local file the data retrieved and paste it on the correspondent sheet balance 31.12.20XX

Go to HR team site ad retrieve the Simulation/Production posting for the countries under the scope - AODoc HR- Finance 

and paste it on 9G66 and 9G67 accordingly.

 Replace in those sheets the company number:

6080

3. On the tab "Controls Sheet" you can verify the deltas, which need to be reconciled.

4.2 How to reconciled the deltas

FBL3N - to pick up the amounts from SAP 

All Items 01.01.20xx to 31.1.20xx

E.g.:

Total FBL3N = 177.823,70

9G66 (AODocs Hr) = 197.166,78

Delta = 19.334,08

FB01 > To split amounts 

E.g.:

FBL3N> To see the amounts for the transfer of the accounts

FB01> Transfer of accounts

F-03> Clearing of account (42900504)

 The current year accounts need to be just with the amounts of year, other amounts from previous year should be cleaned.

This example is for WP2. We need to do it for Social Charges if applicable and PF2.

5. I send the communication of Bonus, GPS and PSU (in March) 

In the end of March/ beginning of April we should send this communication for all GBS Finance team.

6. Update of the Social Charges of Bonus

6.1. I update the Social Charges of the cycles

6.1.1. I confirm the average social charges to be applied

I request the list of average social charges to be applied to the HR Service Line Payroll Service Design Analysis team via email (Payroll Expert)

6.1.2. I update the cycles accordingly with the social charges given by HtR.

In KSU2:

7. Bonus and GPS (In April)

7.1. Send email to Italy 

7.2 Prepare the file for Bonus and GPS control 

File for the control of the Bonus and GPS.

On the Tab " Accounts balance" we should update accordingly with SAP (FBL3N > Open Items: 31.03.20xx)

8. Update of the Social Charges for PSU

We should ask GAR (provisions) for this.

9. PSU (in June)

We should run the cycles.

10. I ask for the scope of the Internal Control (in September)

S

11. I do the Internal Control for Bonus (in November)

We just make the adjustment for the internal control if the correction are above 5%.

Files of Internal Control PF2 and WP2.

End of document.