General presentation

Objective of the application

Develop a new reporting solution for Sales & Distribution data coming from SAP/ERP/PF1&WP1 with a first deliverable the ORDER BOOK REPORT (Sold & Pending).

Detail on: Sales Orders, Purchase Orders (transfers), Sales Order Lines, Schedule Lines,Deliveries, Invoices.

Innovation: Process Core Rules integrated to the Order Book Report, generating 4 views:

1. Order Book Business View: Determine for each sales order item when it will BE INVOICED, so determine the best estimation for the billing date                                                                                          → FOCUS: BUSINESS / TOP MANAGEMENT / FINANCE
2. Order Book Business View + contrib: Available for WP1, this order book combine the figures of the order book and the contribution (actual for the invoiced part, estimated for the to be invoiced part).
3. Order Book to Be Issued: Determine for each sales order item when it will be issued, so determine the best estimation when the product will leave the plant                                                                        → FOCUS SUPPLY CHAIN TEAM
4. Order Book to Be Issued (PO+SO): Determine for each sales order item and transfers order item when it will be issued, so determine the best estimation when the product will leave the plant                 → FOCUS SUPPLY CHAIN TEAM
   
   

Usage information

History

Global Sales started to replace BI4. This project is extension of OBAS project (PF1). At the end Global Sales is able to offer sales report for the ERPs PF1 and WP1.

Roles & Access

Roles and access

Two roles were created. The first one is the application role and the other one is the role menu.

Authorization objects

The authorization is done regarding the BFC GBU, the legal company and the sales office.

WARNING: For the PO part the notion of sales offices doesn't exist. The restriction in sales offices will not be considered for the reports PO and PO+SO.

Order book

Sales order book

 Sales Order Book is a presentation in a detailed level of all sales orders placed in SAP/PF1 system, being possible to determine:

• Sales order on going and open
• Sales Orders Shipped Not Billed
• Sales Orders invoiced

The sales order book is defined at most detailed level. That means at the schedule line level. The concept of line is very important to understand how the order book works. Each sales document can generate an item, the combination of document number / item number is a line.

To generate the sales order book the documents lines below are used:

• Order line
  • Schedule line
    • Delivery line
    • Shipment⁽¹⁾
    • Billing line

Document line generation:

• Each sales order document can generate n order line.
• Each scheduled line can generate n delivery document.
• Each delivery document can generate n delivery line.
• Each delivery line can generate n billing document.
• Each Billing document can generate n billing line.

⁽¹⁾Global Sales doesn't use the shipment line. Informations which are necessaries to generate the sales order book are at the shipment to the end customer in the header level. For more detail please refer to Definitions and concepts (Shipment to the end customer).

Core rules

All rules used in Global Sales were determined by SAP experts.

IMPORTANT:

• The sales order book excludes the order line which has a rejection code.
• The sales order book is defined at the most detailed level (the schedule line).
  
  
• Order line classification: An order line can be in one of the three class:

1. If the country of legal company is diference than the country of plant.
2. If the transportation mode is "SEA" (Export).
3. The others cases

Order line status

• The status of the order line (from SAP) is not used in Global Sales.

 It's because in PF1, an order line is with the status "C" (completed). When the deliveries regarding the total confirmed quantity of the order line is planned or issued .

To be invoiced date

The to be invoiced date is used to know when an order line will be billed. This concept is used in the order book for the Open order and the Shipped but not billed part.

Important: the to be invoiced date can be calculated only if the type of sales order will generate a delivery document. That means the credit/debit memo are not included in the Open order and the shipped but not billed part. The returns are not considered in the Open order and shipped but not billed part.

The to be invoiced date is calculated by use the more update document in the document flow.

• More updated document:

1. The shipment document.
2. The delivery document.
3. The sales order document at the schedule line level.
   
   

Regarding the order line classification, the to be invoiced is calculated following the rules below:

• If the order line classification is "1" (the country plant is diference than the ship-to country):

1. If a shipment document exist. To be invoiced date = shipment end date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date + transit time.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date + transit time.
4. If the delivery document not exist. To be invoiced date = the scheduled GI date of the order line (at the schedule line level) + transit time.

• If the order line classification is "2" (the transportation mode = "SEA" (Export)):

1. If a shipment document exist. To be invoiced date = shipment start date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date.
4. If the delivery document not exist. To be invoiced date = the scheduled GI date of the order line (at the schedule line level).

• If the order line classification is "3" (the others cases):

1. If a shipment document exist. To be invoiced date = shipment completion date (planned or actual)
2. If a delivery document exist with an actual GI date, but no shipment document. To be invoiced date = the actual GI date.
3. If a delivery document exist without an actual GI date, but no shipment document. To be invoiced date = the planned GI date.
4. If the delivery document not exist. To be invoiced date = the scheduled GI date of the order line (at the schedule line level).

WARNING: A shipment document can be created without the shipment dates. If this case appears, the shipment document will be ignored in the determination of the to invoiced date.

To be issued date

The to be issued date is used to know when an order line will be billed. This concept is used in the order book to be issued for the Open order and the Shipped but not billed part.

Important: like the to be invoiced date, the to be issued date can be calculated only if the type of sales ordert will generate a delivery document. That means the credit/debit memo are not included in the Open order and the shipped but not billed part. The returns are not considered in the Open order and shipped but not billed part.

The to be issued date is calculated by use the more update document in the document flow.

• More updated document:

1. The delivery document if the quantity is issued.
2. The shipment document.
3. The delivery document if the quantity is not issued.
4. The sales order document at the schedule line level.
   
   

To calcul the to be issued date we use the rules with the hierarchy below:

1. If a delivery document exist with an actual GI date. to be issued date = the actual GI date.
2. If a shipment document exist, and the delivery is not issued. to be issued date = shipment completion date (planned or actual).
3. If a delivery document exist without an actual GI date. to be issued date = the planned GI date.
4. If the delivery document not exist. to be issued date = the scheduled GI date of the order line (at the schedule line level).

WARNING: A shipment document can be created without the shipment dates. If this case appears, the shipment document will be ignored in the determination of the to issued date.

The rest to be delivered

The rest to be delivered is the quantity which need to be delivered to the customer to complete the requested quantity. The rest to be delivered is defined at the schedule line level. It is used in the Open order part, to determine the to be invoiced/issued quantities and the values. The calculation is done following the rules below:

• If the confirmed quantity = 0.
  • The rest to be delivered = the schedule line quantity - ( the issued quantity + delivery tolerance)
• If the confirmed quantity <> 0.
  • The rest to be delivered = the schedule line confirmed quantity - ( the issued quantity + delivery tolerance)

IMPORTANT: If the rest to be delivered is negatif, the quantity: rest to be delivered is forced to 0.

Not invoiced

Definitions

The notion of Not Invoiced (or not billed) is very importante to generate the order book. That will define the sales documents lines which are Open or Shipped not billed.

To know if a document line is invoiced or not (billed or not billed) 2 checks are done:

• The first check is done regarding a delivery line. If a billing document exist with reference the delivery line. The corresponding delivery line is billed (invoiced).
• The second check is done regarding the sales document line. If a billing document exist with reference, the sales order line. The corresponding order line is billed (invoiced).

IMPORTANTE: An order line can be partially billed.

Open order

Definitions

If a rest to be delivered exist for an order line. The order line is open.

Two cases:

• The order line is open and no delivery is planned.
• The order line is open and a delivery is planned.

Open order without planned delivery

This case appear when an order line was created, but no delivery is yet planned.

Example:

The order line 4268469/20 has no delivery created. This order line is at the beginning of the sales process.

Open order with planned delivery

This case appear when an order line was created, and delivery is planned.

Example:

The order line 4311472/20 has the delivery lines 87743333/10 and 87743333/900001 created.

The delivery is planned but the material is not yet issued. The order line 4311472/20 is open.

Shipped but not billed

Definition

Order line which has a delivery line with an issued quantity but the issued quantity is not yet billed.

Example:

The order line 4357166/10 has the deliveries lines 70367763/10 and 70367763/900001 created.

The material was issued, no billing exist for the delivery. The order line 4357166/10 is shipped not billed.

Billed

Definition

An order line is billed, when a billing line is created with reference document:

• the order line 
• the order line's delivery

Example:

The order line 4204405/10 has a billing document created in reference of the delivery line. The order line is billed.

Master data

List of mater data:

IMPORTANT: The object C_ITM_SD AND c_itm_gs is critical due to it useS to generate the order book. 

Data flow

The data flow is based on the LSA method. The data visualization is done on the multiprovider MVSDSO01 (MP: Sales order book).

Global Sales data layers:

• Propagation Layer
• Business Layer
• Reporting Layer
• Virtual Layer
• Master Data

The draw below represente the data flow of the multiprovider MVSDS01:

Click on the draw to enlarge.

IMPORTANT: The multiprovider MVSDSO01 (Sales Order Book) is also used by DYNASIS. The order book doesn't use data coming from DYNASIS.

Propagation layer

List of infoproviders used by the Sales order book:

Technical point: We never use the propagation layer for reporting. No SIDs are generated in the propagation layer.

For more detail on the propagation layer, click on this LINK.

Business layer

List of infoproviders used by the Sales order book:

For more detail on the business layer, click on this LINK.

Reporting layer

List of infoproviders used by the Sales order book:

For more detail on the propagation layer, click on this LINK.

Virtual layer

List of infoproviders used by the Sales order book:

IMPORTANT: In the multiprovider MVSDSO01, they are data coming from DYNASIS (CRDYN11 and CRDYN12). These data are not used in the Order book.

For more detail on the propagation layer, click on this LINK.

Master data

List of master data used to generate the Sales order book:

For more detail on the master data layer, click on this LINK.

Data update

Process chain

IMPORTANT: The same process chain is used to update the Sales order and the Historical sales data.

The processes chains below are used to update the multiprovider MVSDSO01 (Sales order book):

• SD - Main Process Chain - UPDATE DATA - (PC_SD_MAIN)
  • SD - Propagation Update (PC_SD_PROPAG)
  • SD - Business Layer (Solvay) (PC_SD_BUSINESS_LAYER)
  • Global Sales: Reporting layer (PC_Global Sales_REPORTING)

SD - Main Process Chain - UPTDATE DATA - (PC_SD_MAIN)

SD - Propagation Update (PC_SD_PROPAG)

SD - Business Layer (Solvay) (PC_SD_BUSINESS_LAYER)

Global Sales: Reporting layer (PC_OBAS_REPORTING)

For detail on the processes chains of the master data, please refer to Concepts and Definitions

IMPORTANT: The sales order book is generated every day from scratch. No historic is done for the sales order book.

Loading frequency

The data is updated every day. The process chain start after the end of TIERS update. 

Perfomance

General performance:

Detailed performance:

Reporting

The reporting is based on Core workbooks based on Core queries.

The core workbooks give an aggregated view (SNAPSHOT), to have information on the documents detail jumps are done.

IMPORTANTE: The core queries are not published on the role menu. Only the workbooks are published on the role menu, folder Order Book.

Data selection

Data selections are done at the query level:

• On the sales documents type.
• On the billing document type.
• On the consolidated method.
• On the sales unit.

For more detail on the selections, click on this LINK.

Core queries

List of Queries

The core queries are used to build the workbooks and to have the detail at the documents lines level (jumps).

SNAPSHOTS To Be Invoiced

The core query Order Book: SNAPSHOTS To be Invoiced (BW_QRY_MVSDSO01_SD004) is used to build the workbooks:

• Order book business view To Be Invoiced.
• Order book business view To Be Invoiced (consolidated view).

IMPORTANT: The diferences between the order book business view To Be Invoiced (consolidated view) and the order book business view To Be Invoiced , are only on the keys figures definitions. The same keys figures are used as the Order book business view, but the percentage of Solvay in a legal company is used to calculate the consolidated keys figures. For more details, click on this LINK.

Filters:

Comment: In yellow the characteristics where a filter is applied. The others characteristics are prompts.

Free Characteristics:

Rows:

Columns (Key figures):

For more detail please open the query on the query designer.

SNAPSHOT To Be Issued

The core query Order Book: SNAPSHOTS To be Issued(BW_QRY_MVSDSO01_SD003) is used to build the workbook:

• Order book business view To Be Issued.

Filters:

Comment: In yellow the characteristics where a filter is applied. The others characteristics are prompts.

Free characteristics:

Rows:

Columns (Keys figures):

For more detail please open the query on the query designer.

Open order to be invoiced (Jump)

The core query BW - Order book: Open Order (Core) (BW_QRY_MVSDSO01_SD006) is used to have the detail of the Open Orders (Jump query) in the workbooks:

• Order book business view To Be Invoiced.
• Order book business view To Be Invoiced (consolidated view).

Filters:

Free Characteristics:

Rows:

Columns (Keys figures):

For more details, please open the query BW - Order book: Open Order (Core) (BW_QRY_MVSDSO01_SD006) in the query designer.

Open order to be issued (Jump)

The core query BW - Order book: Open Order To be issued (Core) (BW_QRY_MVSDSO01_SD001) is used to have the detail of the Open Orders (Jump query) in the workbooks:

• Order book business view To Be Issued.

Filters:

Free characteristics:

Rows:

Columns (Keys figures):

For more details, please open the query BW - Order book: Open Order To be issued (Core) (BW_QRY_MVSDSO01_SD001) in the query designer.

Shipped but no billed to be invoiced (Jump)

The core query BW - Order book: Shipped not billed (Core) (BW_QRY_MVSDSO01_SD007) is used to have the detail of the Shipped not billed (Jump query) in the workbooks:

• Order book business view To Be Invoiced.
• Order book business view To Be Invoiced (consolidated view).

Filters:

Free characteristics:

Rows:

For more details, please open the query BW - Order book: Shipped not billed (Core) (BW_QRY_MVSDSO01_SD007) in the query designer.

Shipped but no billed to be issued (Jump)

The core query BW - Order book: Shipped not billed To be issued (Core) (BW_QRY_MVSDSO01_SD002) is used to have the detail of the Shipped not billed (Jump query) in the workbook:

• Order book business view To Be Issued.

Filters:

Free characteristics:

Rows:

Columns (Keys figures):

For more details, please open the query BW - Order book: Shipped not billed To be issued (Core) (BW_QRY_MVSDSO01_SD002) in the query designer.

Full data base (Jump)

Billed

The core query BW - Order book: Invoiced Current Month (Core) (BW_QRY_MVSDSO01_SD008) is used to have the detail of the billed documents lines (Jump query) in the workbooks:

• Order book business view To Be Invoiced.
• Order book business view To Be Invoiced (consolidated view).
• Order book business view To Be Issued.

IMPORTANT: A selection is done on the cube SO Order Book: Current month Invoices (Solvay) (CRSDSO01) to keep only the billing documents with a billing date (Month/Year) igual to the current month. 

Filters:

Free characteristics:

Rows:

Columns (Keys figures):

For more details, please open the query BW - Order book: Invoiced Current Month (Core) (BW_QRY_MVSDSO01_SD008) in the query designer.

Core workbooks

Three core workbooks are available on the folder Order book for the sales orders. Each workbooks are based on one query. 

Order book business view To Be Invoiced

The workbook Order book business view To Be Invoiced (BW_WBK_SD_0001) is base on the core query: Order Book: SNAPSHOTS To be Invoiced (BW_QRY_MVSDSO01_SD004) and it contains the tabs below:

• Summary
• Perimeter
• Snapshot by BA and Ship-to zone.
• Snapshot by Product hierarchy
• Snapshot by Sales Organization
• Snapshot by Sales Representative and Ship-to
• Read-me
• Glossary

IMPORTANT:

• The tab snapshot by BA and ship-to zone contains exclusions:

• Jumps are linked with the workbook to have the detail at documents lines level for:
  • Open orders
  • Shipped not billed
  • Invoiced
  • Full order book

For more detail please open the workbook in Analysis (tab read-me and glossary).

Order book business view To Be Invoiced (consolidated view)

The workbook Order book business view To Be Invoiced (conso) (BW_WBK_SD_0002) is base on the core query: Order Book: SNAPSHOTS To be Invoiced (BW_QRY_MVSDSO01_SD004) and it contains the tabs below:

• Summary
• Perimeter
• Snapshot by BA and Ship-to zone.
• Snapshot by Product hierarchy
• Snapshot by Sales Organization
• Snapshot by Sales Representative and Ship-to
• Read-me
• Glossary

IMPORTANT:

• The tab snapshot by BA and ship-to zone contains exclusions:

• Jumps are linked with the workbook to have the detail at documents lines for:
  • Open orders
  • Shipped not billed
  • Invoiced
  • Full order book

WARNING: the jump query will provide the detail not consolidated. To have the detail consolidated, the user need to add manually the keys figures consolidated. It's to reduce the number of core queries. The order book business view to be invoiced and the order book business view to be invoiced consolidated are using the same queries. By default the keys figures consolidated are hidden on the queries. 

Order book To Be Issued

This workbook is base on the core query BW - Order book: Snapshots To be issued (Core) (BW_QRY_MVSDSO01_SD003) and it contains the tabs below:

• Summary
• Perimeter
• Snapshot by BA and Ship-to zone.
• Snapshot by Product hierarchy
• Snapshot by Sales Organization
• Snapshot by Sales Representative and Ship-to
• Read-me
• Glossary

For more detail please open the workbook in Analysis (tab read-me and glossary).

COMMENTS: Please note that for the sales order book. The shipped not billed and the billed parts are displayed for the current month.

Purchase order (Transfers) order book

Core rules

All the rules used in Global Sales were determined by SAP experts.

IMPORTANT:

• The purchase order (Transfers) order book take in consideration just the PO's types UB and NB, just for the purchase organization ZZ80, OV80 and SRMR.
• The purchase order (Transfers) order book is defined at the purchase order line.

To be invoiced date

The to be invoiced date is calculated following the rules below:

• If there is GR (good receipt) date, the to be invoiced date = the last GR date.
• If there is not yet a GR (Goods Receipt), the to be invoiced date = the scheduled delivery date of the last schedule line.

The rest to be delivered for PO's transfers

The rest to be delivered is the quantity which need to be delivered to the customer to complete the requested quantity. The rest to be delivered is defined at the purchase order line level. It is used in the Open order part, to determine the to be invoiced quantities and the values. The calculation is done following the rules below:

• If the confirmed quantity = 0.
  • The rest to be delivered = PO's line quantity -  the goods receipt quantity
• If the confirmed quantity <> 0.
  • The rest to be delivered = the PO's line confirmed quantity - the goods receipt quantity 

IMPORTANT: If the rest to be delivered is negative, the quantity: rest to be delivered is forced to 0.

Open order

Definitions

A PO transfers order is open if:

• the indicator Final delivery is empty (for NB document).
• the quantity of the PO line is issued (for UB document).

Example:

The PO's line 4512394035/10 is closed because the indicator Final Delivery is flagged.

Delivered quantity

Definition

Is the quantity issued (the delivery line has an actual GI date).

Example:

The delivery line 87422928/10 which contain the bacth 900001 is issued. The quantity was delivered.

Billed

Definition

A PO transfers order line is billed, when a billing line is created with reference document:

• the PO transfers order
• the PO transfers order's delivery

IMPORTANT: On the transfers process, just purchase documents type NB will generate billing documents.

Example:

The PO 4511943102 has a billing document created in reference of the delivery document 86095478. The PO's transfers is billed.

Data flow

The data flow is based on the LSA method. The data visualization is done on the multiprovider MVSDSO07 (MP: Transfers order book).

Global Sales data layers:

• Propagation Layer
• Business Layer
• Reporting Layer
• Virtual Layer
• Master Data

The draw below represente the data flow of the multiprovider MVSDS07:

Click on the draw to enlarge.

Propagation layer

IMPORTANT: To build the PO's transfers order book, we use data coming from the propagation of SPRINT.

List of infoproviders used by the PO's transfers order book:

For more detail on the propagation layer click on this LINK.

Business layer

List of infoproviders used by the PO's transfers order book:

For more detail on the business layer click on this LINK.

Reporting layer

List of infoproviders used by the PO's transfers order book:

For more detail on the reporting layer click on this LINK.

Virtual layer

List of infoproviders used by the PO's transfers order book:

For more detail on the vitual layer click on this LINK.

Master data

Just the master data of C_PO_ITM is used. Please refer to SPRINT documentation for more informations.

Data update

Process chain

IMPORTANT: The same process chain is used to update the PO's (transfers) order book and the Historical PO's (transfers) data.

The processes chains below are used to update the multiprovider MVSDSO07 (MP: Transfers order book):

• Global Sales: Transfers Orders Main chain (PC_OBAS_TRANSFERS_MAIN)
  • Global Sales: Business Layer Transfers Orders (Solvay) (PC_OBAS_TRANSFERS)
  • Global Sales: Reporting Layer Transfers Orders (PC_OBAS_TRANSFERS_ODB)

Global Sales: Transfers Orders Main chain (PC_OBAS_TRANSFERS_MAIN)

Global Sales: Business Layer Transfers Orders (Solvay) (PC_OBAS_TRANSFERS)

Global Sales: Reporting Layer Transfers Orders (PC_OBAS_TRANSFERS_ODB)

For detail on the processes chains of the master data, please refer to Concepts and Definitions

IMPORTANT: The PO's (transfers) order book is generated every day from scratch. No historic is done for the PO's (transfers) order book.

Loading frequency

The data is updated every day. The process chain start after the end of SPRINT update. 

Performance

General performance

Detailed performance

Reporting

The reporting is based on Core workbooks based on Core queries.

The core workbooks give an aggregated view (SNAPSHOT), to have information on the documents detail jumps are done.

IMPORTANTE: The core queries are not published on the role menu. Only the workbooks are published on the role menu, folder Order Book.

Data selection

Data selections are done at the query level:

• On the purchase documents type.
• On the sales unit.

For more detail on the selections, click on this LINK.

Core queries

The core queries are used to build the workbook and to have the detail at the documents lines level (jumps).

SNAPSHOT PO's transfers To Be Invoiced

The core query SD Order book PO - Snapshot (To be invoiced) (core) (BW_QRY_MVSDSO07_001) is used to build the workbook:

• Order book Purchase order (To be invoiced)

Filters:

Free characteristics:

Rows:

Columns:

For more detail please open the query in the query designer.

Open order to be invoiced (Jump)

The core query SD Order book PO - OPEN ORDER Details(To be invoiced) (core) (BW_QRY_MVSDSO07_002) is used to have the detail of the Open Orders (Jump query) in the workbook:

• Order book Purchase order (To be invoiced)

Filters:

Free characteristics:

Rows:

Columns:

For more detail please open the query on the query designer.

Billed

The core query SD Order book PO - INVOICED M Details(To be invoiced) (core) (BW_QRY_MVSDSO07_003) is used to have the detail of the billed documents lines (Jump query) in the workbook:

• Order book Purchase order (To be invoiced)

IMPORTANT: A selection is done (DTP) on the cube PO Order Book: Current month Invoices (Solvay) (CRSDSO11) to keep only the billing documents with a billing date (Month/Year) igual to the current month. 

Filters:

Free characteristics:

Rows:

For more detail please open the query in the query designer.

Core workbook

Order book PO's transfers To be invoiced

The workbook Order book PO's To Be Invoiced (BW_WBK_SD_0004) is base on the core query: SD Order book PO - Snapshot (To be invoiced) (core) (BW_QRY_MVSDSO07_001) and it contains the tabs below:

• Summary
• Perimeter
• Snapshot by BA and Ship-to zone.
• Snapshot by Product hierarchy
• Snapshot by Departure plant
• Read-me
  
  

Historical data

Sales order

This part of Global Sales is used to have the historical data (last 3 years) for:

• Sales orders
• Schedule lines
• Delivery
• Shipment
• Billing

Sales documents types

Sales order

All the sales documents types are in the historic. Regarding the sales document type, a sales order line can be in one of the categories below:

• Sales
• Return
• Consignment
• Credit/Debit memo

IMPORTANT: This concept of categories isn't standard. It was created for Global Sales.

For more detail on the sales document type click on this LINK.

For more detail on the sales document categories click on this LINK.

Delivery

All the delivery types are in the historic. Nothing is done to group the delivery type.

Billing

All the billing document types are in the historic. Regarding the billing document type, a billing line can be in one of the categories below:

• Sales
• Pro Format
• Inter-company

IMPORTANT: This concept of categories isn't standard. It was created for Global Sales. An exclusion is done between the propagation layer and the business to don't have the billing Pro-format (for more detail please refer to Definitions and Concepts).

For more detail on the billing document type click on this LINK.

For more detail on the billing document categories click on this LINK.

Sales documents flows

Sales order

Schedule line

Delivery

Shipment

Billing

Master data

Data flow

The data flow is based on the LSA method. The data visualization is done on the multiproviders:

• MVSDSO04 (MP: Global Sales) for the aggregated queries.
• MVSDSO05 (MP: Detail Jump Query) for the detailed queries.

Global Sales data layers:

• Propagation Layer
• Business Layer
• Reporting Layer
• Virtual Layer
• Master Data

The draw below represente the data flow of the multiprovider MVSDS04 (MP: Global Sales) :

Click on the draw to enlarge.

The draw below represente the data flow of the multiprovider MVSDS04 (MP: Global Sales) :

Click on the draw to enlarge.

Propagation layer

List of infoproviders used by the Historical data:

Technical point: We never use the propagation layer for reporting. No SIDs are generated in the propagation layer.

For more detail on the propagation layer, click on this LINK.

Business layer

List of infoproviders used by the Historical data:

For more detail on the business layer, click on this LINK.

Reporting layer

List of infoproviders used by the Historical data:

Virtual layer

List of infoproviders used by the Historical data:

Master data

Data update

IMPORTANT: The same process chain is used to update the Sales order and the Historical sales data.

The processes chains below are used to update the multiprovider MVSDSO01 (Sales order book):

• SD - Main Process Chain - UPDATE DATA - (PC_SD_MAIN)
  • SD - Propagation Update (PC_SD_PROPAG)
  • SD - Business Layer (Solvay) (PC_SD_BUSINESS_LAYER)
  • Global Sales: Reporting layer (PC_OBAS_REPORTING)

SD - Main Process Chain - UPTDATE DATA - (PC_SD_MAIN)

SD - Propagation Update (PC_SD_PROPAG)

SD - Business Layer (Solvay) (PC_SD_BUSINESS_LAYER)

Global Sales: Reporting layer (PC_OBAS_REPORTING)

For detail on the processes chains of the master data, please refer to Concepts and Definitions

IMPORTANT: The sales order book is generated every day from scratch. No historic is done for the sales order book.

Loading frequency

The data is updated every day. The process chain start after the end of TIERS update. 

Perfomance

General performance:

Detailed performance:

Reporting

The reporting is based on Core workbooks based on Core queries.

The core workbooks give an aggregated view, to have information on the documents detail jumps are done.

IMPORTANTE: The core queries are not published on the role menu. Only the workbooks are published on the role menu, folder Historical data.

Data selection

Data selections are done at the query level:

• On the sales documents type.
• On the billing document type.
• On the consolidated method.
• On the sales unit.

For more detail on the selections, click on this LINK.

Core queries

The core queries are used to build the workbooks and to have the detail at the documents lines level (jumps).

Historical data: Sales orders

The core query Historical Data: Sales Orders (Core query) (BW_QRY_MVSDSO04_SD0002) is used to build the workbooks:

• Historical Data: Sales Orders (BW_WBK_SD_0007).

Filters:

Free characteristics:

Rows:

Columns:

For more detail please open the query in the query designer.

Historical data: Sales deliveries

The core query Historical Data: Sales Deliveries (Core query) (BW_QRY_MVSDSO04_SD0001) is used to build the workbooks:

• Historical Data: Deliveries (BW_WBK_SD_0006).

Filters:

Free characteristics:

Rows:

Columns:

IMPORTANT: The calendar Year/month corresponding to the actual GI date.

For more detail please open the query in the query designer.

Historical data: Sales invoices

The core query Historical Data: Sales Invoices (Core query) (BW_QRY_MVSDSO04_SD0003) is used to build the workbooks:

• Historical Data: Invoices (BW_WBK_SD_0005).

Filters:

Free characteristics:

Rows:

Columns:

IMPORTANT: The calendar Year/month corresponding to the billing document date.

For more details please open the query in the query designer.

Historical data: Sales overview

The core query Historical Data: Sales Overview (Core query) (BW_QRY_MVSDSO04_SD0004) is used to build the workbooks:

• Historical Data: Sales overview (BW_WBK_SD_0008).

Filters:

Free characteristics:

Rows:

Columns:

IMPORTANT: The calendar Year/month corresponding to:

• the last requested GI date for the sales orders part.
• the actual Gi date for the sales deliveries part.
• the billing document date for the billing part.

For more details please open the query in the query designer.

Detail: Schedule line

The core query BW - Schedule line details (Core jump) (BW_QRY_MVSDSO05_SD0004) is used to have the detail of orders lines at the schedule lines level(Jump query) in the workbook:

• Historical data: Sales order (BW_WBK_SD_0007).

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Detail: Sales order

The core query BW - Sales order details (Core jump) (BW_QRY_MVSDSO05_SD0003) is used to have the detail of orders lines (Jump query) in the workbooks:

• Historical data: Sales order (BW_WBK_SD_0007).
• Historical Data: Sales overview (BW_WBK_SD_0008).

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Detail: Deliveries

The core query BW - Deliveries details (Core jump) (BW_QRY_MVSDSO05_SD0002) is used to have the detail of deliveries lines (Jump query) in the workbooks:

• Historical data: Sales deliveries (BW_WBK_SD_0006).
• Historical Data: Sales overview (BW_WBK_SD_0008).

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Detail: Invoices

The core query BW - Invoices details (Core jump) (BW_QRY_MVSDSO05_SD0001) is used to have the detail of billing lines (Jump query) in the workbooks:

• Historical data: Sales invoices (BW_WBK_SD_0005).
• Historical Data: Sales overview (BW_WBK_SD_0008).

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Detail: Invoices documents flow

The core query BW - Invoices document flow details (Core jump) (BW_QRY_MVSDSO05_SD0006) is used to have the detail of the document flow (Jump query) in the workbook:

• Historical data: Sales invoices (BW_WBK_SD_0005).

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Core workbooks

The workbook BW_WBK_SD_0007 "Historical data: Sales orders" is based on the query BW_QRY_MVSDSO04_SD0002 "Historical data: Sales Orders (core query)" and it contain the tabs below:

• Sales orders by BA and Ship to zone.
• Sales orders by Ship-to and Product hierarchy.
• Sales orders by Legal company and Sales organization.
• Sales orders by Sales office.

To have the detail a jump can be done, it's based on the query BW_QRY_MVSDSO05_SD0003 "BW -Sales order details (Core jump)" and BW_QRY_MVSDSO05_SD0004 "BW - Sched. line details (Core jump)".

The workbook BW_WBK_SD_0006 "Historical data: Sales deliveries" is based on the query BW_QRY_MVSDSO04_SD0001 "Historical data: Sales deliveries (core query)" and it contain the tabs below:

• Deliveries by Product Hierarchy.
• Deliveries by Plant and Ship to zone.
• Deliveries by Sales office.

To have the detail a jump can be done, it's based on the query BW_QRY_MVSDSO05_SD0002 "BW - Deliveries details (Core jump)".

The workbook BW_WBK_SD_0005 "Historical data: invoices" is based on the query BW_QRY_MVSDSO04_SD0003 "Historical data: Sales Invoices (core query)" and it contain the tabs below:

• Invoices by BA and Ship to zone.
• Invoices by Ship-to and Product hierarchy.
• Invoices by Legal company and Sales organization.
• Invoices by Sales office.

To have the detail a jump can be done, it's based on the query BW_QRY_MVSDSO05_SD0005 "BW - Invoices details (Core jump)" and BW_QRY_MVSDSO05_SD0006 "BW - Invoices documents flow (Core jump)".

The workbook BW_WBK_SD_0008 "Historical data: sales overview" is based on the query BW_QRY_MVSDSO04_SD0004 "Historical data: Sales Overview (core query)" and it contain the tabs below:

• Sales overview by BA, Ship to zone and Ship to.
• Sales overview by Ship-to and Product hierarchy.

To have the detail jumps can be done, they are based on the queries BW_QRY_MVSDSO05_SD0003 "BW -Sales order details (Core jump)", BW_QRY_MVSDSO05_SD0002 "BW - Deliveries details (Core jump)" and BW_QRY_MVSDSO05_SD0005 "BW - Invoices details (Core jump)" .

PO's transfers

Puchase order documents types

All the rules used in Global Sales were determined by SAP experts.

IMPORTANT:

• Global Sales take in consideration the PO's types UB and NB, and the purchase organization ZZ80, OV80.

Purchase order

Global Sales uses the data coming from SPRINT to have the PO's transfers order.

Delivery

The deliveries are coming from the DSO DBSDSO29 "PO Global: Transfers orders delivery (Solvay)".

Billing

The billing are coming from the DSO DBSDSO27 "PO: Transfers orders Invoices (Solvay)".

IMPORTANT:

• Only the type NB will generate a billing document durring process.

Master data

The master data used, is the master data of SPRINT, with the object C_PO_ITM (Purchase Order Item). Please refer to SPRINT documentation for more detail.

Data flow

The data flow is based on the LSA method. The data visualization is done on the multiprovider MVSDSO07 (MP: Transfers order book).

Global Sales data layers:

• Propagation Layer
• Business Layer
• Reporting Layer
• Virtual Layer

The draw below represente the data flow of the multiprovider MVSDS02:

Click on the draw to enlarge.

Propagation layer

IMPORTANT: To build the PO's transfers order book, we use data coming from the propagation of SPRINT.

List of infoproviders used by the PO's transfers order book:

For more detail on the propagation layer click on this LINK.

Business layer

List of infoproviders used by the PO's transfers order book:

For more detail on the business layer click on this LINK.

Reporting layer

List of infoproviders used by the PO's transfers order book:

Virtual layer

List of infoproviders used by the Historical data PO's transfers:

Data update

Process chain

IMPORTANT: The same process chain is used to update the PO's (transfers) order book and the Historical PO's (transfers) data.

The processes chains below are used to update the multiprovider MVSDSO07 (MP: Transfers order book):

• Global Sales: Transfers Orders Main chain (PC_OBAS_TRANSFERS_MAIN)
  • Global Sales: Business Layer Transfers Orders (Solvay) (PC_OBAS_TRANSFERS)
  • Global Sales: Reporting Layer Transfers Orders (PC_OBAS_TRANSFERS_ODB)

Global Sales: Transfers Orders Main chain (PC_OBAS_TRANSFERS_MAIN)

Global Sales: Business Layer Transfers Orders (Solvay) (PC_OBAS_TRANSFERS)

Global Sales: Reporting Layer Transfers Orders (PC_OBAS_TRANSFERS_ODB)

For detail on the processes chains of the master data, please refer to Concepts and Definitions

IMPORTANT: The PO's (transfers) order book is generated every day from scratch. No historic is done for the PO's (transfers) order book.

Loading frequency

The data is updated every day. The process chain start after the end of SPRINT update. 

Performance

General performance

Detailed performance

Reporting

Data selection

Core queries

Historical data: Po's transfers orders

The core query Historical data: PO's orders (core) (BW_QRY_MVSDSO02) is used to build the workbook:

• Historical data: PO's orders (BW_WBK_SD_0011)

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Historical data: Po's transfers  deliveries

The core query Historical data: PO's deliveries (core) (BW_QRY_MVSDSO02) is used to build the workbook:

• Historical data: PO's deliveries (BW_WBK_SD_0012)

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer. 

Historical data: Po's transfers  invoices

The core query Historical data: PO's invoices (core) (BW_QRY_MVSDSO02) is used to build the workbook:

• Historical data: PO's invoices (BW_WBK_SD_0013)

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer.

Detail: Po's transfers  order

The core query DETAIL: transfers PO order (core jump) (BW_QRY_MVSDSO03_SD002) is used to have the detail in the workbook:

• Historical data: PO's transfers orders (BW_WBK_SD_0011)

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer.

Detail: Po's transfers  Deliveries

The core query DETAIL: transfers PO deliveries (core jump) (BW_QRY_MVSDSO03_SD001) is used to have the detail in the workbook:

• Historical data: PO's transfers deliveries (BW_WBK_SD_0012)

Filters:

Free characteristics:

Rows:

Columns:

For more details please open the query in the query designer.

Detail: Po's transfers  Invoices

The core query DETAIL: transfers PO invoices (core jump) (BW_QRY_MVSDSO03_SD003) is used to have the detail in the workbook:

• Historical data: PO's transfers invoices (BW_WBK_SD_0013)

Filters:

Free characteristics:

Rows:

Columns:

Core workbooks

Sales follow-up

OTIF (On Time In Full)

Concepts and definitions

ATP DATES

Available-to-promise (ATP) is a business function that provides a response to customer order enquiries, based on resource availability. It generates available quantities of the requested product, and delivery due dates.

• First ATPs dates, are the first dates received from a schedule line in PF1.
• Last ATPs dates, are the last dates received from a schedule line in PF1.

• The date of the restauration will be the starting date for the calculation of the ATP dates.
• All the ATP dates calculated before this date are loosed.

See the complete content of OTIF process in link below:

BW OTC - Global Sales - OTIF

AGENT COMMISSIONS:

An agent commission is a partner of Solvay. This partner receive a commission for sales. This commission is calculated via a specifics documents types which are generate by a billing document of a sales order. The agent commission is based on two keys figures. The commission base and the commission rate. The value of the commission received by the agent is igual to: the commission rate X the commission base. For more detail click on this LINK.

BILLED:

BILLING GROUP

BILLING LINE

BLOCKS

The sales process can be stop by block(s) on the sales document(s) or document(s) line(s).

If a block exists the sales process is stopped where the block is created (at the document or document level).

Types of blocks:

• Delivery block (Historic).
• Delivery block (Document item)
• Billing block (Document header)
• Billing block (Document item)
• Credit block (Historic)
• Credit block (Dynamic)

For more informations click on this LINK.

CLOSE ORDER

An order is close if the rest to be delivered = 0.

CO (CURRENCY ORIGIN)

it's the currency of the legal company responsible for the order line.

COMMISSIONS

Is a part of the gross sales, it is determined during the pricing. This information provide from the billing document and it is retreived with the subtotal 4.

CONFIRMED QUANTITY

Is the quantity confirmed by the system. In other terms, what quantity the supply chain is able to deliver regarding the customer's requested delivery date. This quantity is defined at the schedule line level on the system. In BW the confirmed quantity is available on the data base, at the schedule line and at the sales  

CONSOLIDATED RATE

Is the percentage of Solvay in a legal company.

IMPORTANTE: The consolidated rate is maintained in the master data of the object C_COMPCDE (Company code). For more detail click on this LINK.

CONSOLIDATION METHOD

It is an financial information to know how the result of a legal company is counted in the overall group result. This characteristic is used to do the exclusion of sold entities.

CP (CURRENCY PROMPT)

CREDIT/DEBIT MEMO

CURRENCY CONVERSION

CUSTOMER

CUSTOMER GBR

CUSTOMER PICK-UP

CUSTOMER SALES VIEW

DELAYED BY ATP

• If the function ATP is available for the sales order.

• And the system is not able to deliver the quantity asked at the requested date by the customer

DELIVERY LINE

A delivery line is the combination of a delivery document and an item.

Example:

70367763/10 and 70367763/900001 are deliveries lines. The important delivery line is 70367763/900001 because is the quantity isn't null.

IMPORTANT: The delivery line with the "zero" quantity must to be in the data base (DSO DBSDSO14 (Global sales deliveries)). It because billing lines can be created regarding this delivery line.

DELIVERY TOLERANCE

DEPARTURE PLANT

The concept of departure plant is used for PO's transfers . The departure plant is the plant where the product is sent.

DESTINATION PLANT

The concept of destination plant is used for PO's transfers part. The destination is the plant where the product is delivered.

DISCOUNT & SURCHARGES

EXTRAPOLATION BY WORKING DAYS

An extrapolation by working days can be applied on the different keys figures. The objective is to be able in a commercial to know the number of working days for the curent month and the number of working days passes until the last update date> The determination of the working days is done at the country's SAP standard calendar calendar.

Applications: In the sales follow-up's workbook, an extrapolation is done on the monthly delivery quantity. The references dates (number of working days for the current month and number of working days passed until the last update) are based on the SAP standard calendar of the plant's country.  

IMPORTANT: The object C_TECHWD is calculated every day. If for a country code a SAP standard calendar exist. For more detail click on this LINK.

FIRST CONFIRMED QUANTITY

The first confirmed quantity is: the first quantity, confirmed for an order line, received in BW during an update.

IMPORTANTE: This quantity is avaible on the master data C_ITM_SD (Sales document item). For more detail click on this LINK.

FIRST CUSTOMER GI DATE

FIRST REQUESTED DATE

FIRST REQUESTED QUANTITY

GBU SHIP-TO ZONES

GROSS SALES

INTRA GBU 

INTRA GROUP

IV DOCUMENTS 

JUMP QUERY

LAST CONFIRMED QUANTITY

LAST CUSTOMER GI DATE

LAST REQUESTED DATE

NET SALES

Global Sales AUTHORIZATIONS

OBAS CURRENT MONTH

OPEN ORDER

ORDER BOOK RULES

ORDER LINE

PRICING CONDITION

PRO-FORMAT DOCUMENTS

This kind of billing document is not counted in the sales result by the business. The proformat document is mandatory to be aligned with specifics countries's laws.

SCREAN SHOT

PUQ (PROMPT UNIT QUANTITY)

PURCHASE ORDER LINE (TRANSFERS)

REBATES

REJECTED ORDER

REST TO BE DELIVERED

RESTATED BUSINESS AREA

RESTATED PARTNER BUSINESS AREA

ROUTE

SCHEDULE LINE

A scheduled line is the more detailed level in a sales order. By default each sales order line has only one scheduled line. If the business function ATP is activated for the order line. More than one scheduled line line can be generated. 

SALES REPRESENTATIVE

SHIPMENT TO THE END CUSTOMER

SHIPPED BUT NOT BILLED

SNAPSHOT

TAXES

TO BE INVOICED

TO BE ISSUED

TRANSFERS ORDER

TRANSITE TIME

TRANSPORTATION MODE

UNIT CONVERSION

RETURN

Maintenance

Known bugs

Give the list and explanation on the known, not-solved, bugs.

Recurring procedure

List recurring procedures

Planned Evolution

Detail planned major evolution if already known. Example: complete decommissioning of application is planned in 2017 / Extension to solvay perimeter planned in 2nd semester of 2016

Global Sales interaction

TIERS

SPRINT

APO

DYNASIS

Detail: Schedule line

For more detail on the business layer click on this LINK.

The core query Historical data: PO's invoices (core) (BW_QRY_MVSDSO03) is used to build the workbook:

• Historical data: PO's invoices (BW_WBK_SD_0013)