Structure 

A project must be structure as below for the moment. We are currently within a transition period because the tool version and feature will evolved within the next few months. 

Item type:

There is a few type of tasks you can create within Jira for the moment:


Sub item type:

There is two type of subtasks 

  1. The High level one is the Top level initiative. It is used to capture the main information related to a project.
    ## The usage of this item aims to ease the reporting and link creation between all items of a define project. This is partially achieved for now. 
  2. Below the Top level initiative we are using Epic to display the organisation of the project and backlog. 
    1. An Epic that would be used to manage the PMO - Admin task
      This item is using a Kanban process (Backlog, In progress, Done) for all tasks below it. Those task are mainly create automatically. 
      Rules: This Epic must have a label "Project" and a start date 
    2. Other Epic that are used for project content. 
      1. If an Epic is used to group all project contents activities we used the termination "- Project" in the name of the project. 
      2. If each Epic are used to define features we have to deliver there are no restriction. 
  3. Below each Epic they are two types of item. There is a general agreement to use them. 
    1. User Story - It is used for delivery activity that is organise by Sprint
    2. Task -  It is used for all activities that is organise through a Kanban model (Backlog, In Progress, Done). 

Globally it means we are having the following structure based on item types. 


Risk : 

A risk must be linked to a Task or User Story. It must be created from the related item and using the below button. 

Select the Risk type and chose a self explain name


If you are managing a Jira project outside the Jira DAAI platform one you might not have that item type for the moment.  

Nevertheless an item within the DAAI Jira must be created so you can create the risk under that structure. 



To explore: https://solvayagile.atlassian.net/plugins/servlet/project-config/EBR/administer-components

Atlas project orga: https://team.atlassian.com/project/SOLVA2-15/updates


Creation of views

Few views has to be created in order to prepare standard Dashboard. 

One view showing all items that are linked to Epics under the project. 

To create the filter go to the page and click the button Create Filter. 

Project filter: 

The filter must be configured (linkedIssue in (LIST OF EPICs) or issueLink in (LIST OF EPICs)) ORDER BY key asc
Name : We can use the project name
Sharing permissions: configure Viewers to "Project" and then "Dta Platform..." like below


Project's Risk filter: 

The filter must be configured (linkedIssue in (LIST OF EPICs) or issueLink in (LIST OF EPICs)) AND type = Risk ORDER BY key asc
Name : We can use the project name + "- Risks"
Sharing permissions: configure Viewers to "Project" and then "Dta Platform..." like below

Project structure example:

Robustify :