1.0 Overview
Key user profiles: HR - HR People services team Managers |
Target Users: HR and managers |
VERSION | DATE | MODIFIED BY | DESCRIPTION |
0.01 | 30.10.2023 | Emma Glasson | Initial draft |
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2.0 Business Process
3.0 Application Feature Overview
| Reports | Definition | Prompts | BW Workbook Query | Query Technical Name |
|---|---|---|---|---|
| Absences detail per day | Functional roles Calendar Year/Month
| n.a | BW_QRY_CPHRPT002_0001 | |
| Absences detail per day - Furlough | Report special COVID-19 | n.a | BW_QRY_CPHRPT002_0002 | |
| Employee Absences | n.a | BW_QRY_CPHRPT003_0002 |
mandatory field
4.0 Functional Specification
4.1 General Data/Calculations
Please find bellow general dimension, commun to all BW HR reports:
| Dimension | Definition |
Company Code | Company code to which an employee belongs on the time period selected in the report |
Country of the company | Country of company where the employee has his employment contract |
Calendar | Time dimensions available: Day, Month, Year, Year/Month |
Division (Entity) | Division (former entity) to which an employee belongs on the time period selected in the report |
Employee NR (NS) Employee PERN | Employee payroll number |
Employee status | Active, Active Leave, Inactive Leave Dormant, reported No Show Terminated, Inactive |
Employment status | Valid for historical data - the period before 1 November 2020. Equivalent to the current dimension Employee status |
Employee sub-group grouping (Gr) | Identification of employee by:
The employee sub-group grouping is a grouping definition of the employment type. |
Location Grp (Site) | Employee’s site |
Person ID | Unique identifier code for an employee. EC number. (person name available in the text option for this dimension) |
User Name | User account name (to access system/tool) |
4.2 Process Detail
4.2.1. Report/Process Definition
| Domain | Human Resources (HR) |
|---|---|
| Application | BW Time management Query |
| Provider | CPHRPT |
| Existing Documentation |
4.2.2. KPI's/Calculations/Indicators
Indicators available:
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|---|---|
Nb of Assessments | Number of assessments that need to be performed. It's one assessment per employee. | count() |
Nb of performed assessments | Number of assessments completed. It's one assessment per employee. | count() |
| Nb of Score 1 | Number of employee that were assess with a Score 1. | count() |
| Nb of Score 2 | Number of employee that were assess with a Score 2. | count() |
| Nb of Score 3 | Number of employee that were assess with a Score 3. | count() |
| Nb of Score 4 | Number of employee that were assess with a Score 4. | count() |
| Nb of Score 5 | Number of employee that were assess with a Score 5. | count() |
| % Score 1 | % of employee that were assess with a Score 1. | avg in % |
| % Score 2 | % of employee that were assess with a Score 2. | avg in % |
| % Score 3 | % of employee that were assess with a Score 3. | avg in % |
| % Score 4 | % of employee that were assess with a Score 4. | avg in % |
| % Score 5 | % of employee that were assess with a Score 5. | avg in % |
Number of profiles | Each employee as a YOU profile within the application. | count() |
Number of Employees (active in YOU) | Number of employee with an active profile on YOU tool. | count() |
Number of disclaimer with profile published only for HR | An employee can decide if they want to make their YOU profile visible to HR team. If they decide to make it visible it means that the profile is tag as "published". | count() |
Number of Objectives | Number of objectif set. An employee can set multiple objectives. | count() |
Number of Objectives completed | Number of objective completed by an employee. | count() |
Number of Objectives in progress | Number of objective in progress per employee. | count() |
Nb of feedback given | Number of feedback given/send by en employee to another. | count() |
Nb of feedback received | Number of feedback received per employee. | count() |
Nb of feedback requests | Number of feedback requested per employee. | count() |
Nb of Geographical Mobility | An employee can indicate if he or she has the willingness of moving to another country to carry out his or her work in the next stage of his or her career. They can enter one or more zones/countries of interest. For reasons of string length, the KPI in this query BW counts the number of different zones/countries entered by the employee in his/her profile. | count() |
Nb of Functional Mobility | An employee can indicate if he or she is interested in a change of function/position in the next stage of his or her career. Several options are available on the platform, such as Finance, Marketing, Legal... For reasons of string length, the KPI in this query BW counts the number of different Fonction / position entered by the employee in his/her profile. | count() |
5.0 Non-functional Descriptions
5.1 Usability
as per standards
5.2 Regulatory Compliance
GDPR compliant. Report that contain confidential data but no sensitive data.
5.3 Security
- Only authorised Users be able to access data.
- Data are not yet split between SCO or ECO. The report contains both companies data.
5.4 Performance
as per standards
5.5 Reliability
as per standards
5.6 Scalability
Historical report, no small enhancements will be performed and no new access except for new joiners in HR domain.
5.7 Compatibility
as per standards
5.8 Availability
as per standards
5.9 Refresh of the Data
Daily refresh