1.0 Overview
Key user profiles: HR - HR People services team Managers |
Target Users: HR and managers |
VERSION | DATE | MODIFIED BY | DESCRIPTION |
0.01 | 30.10.2023 | Emma Glasson | Initial draft |
|
2.0 Business Process
3.0 Application Feature Overview
| Reports | Definition | Prompts | BW Workbook Query | Query Technical Name |
|---|---|---|---|---|
| Absences detail per day | Report with the detail absences by each day. | Functional roles Calendar Year/Month
| n.a | BW_QRY_CPHRPT002_0001 |
| Absences detail per day - Furlough | Report based on the detail per day, but filter by the furlough absences. | n.a | BW_QRY_CPHRPT002_0002 | |
| Employee Absences | Report is similar to the previous ones, but with more information. In this you will be able to find the absenteeism rate, and other measures not available in the previous reports. | n.a | BW_QRY_CPHRPT003_0002 |
mandatory field
4.0 Functional Specification
4.1 General Data/Calculations
Please find bellow general dimension, commun to all BW HR reports:
| Dimension | Definition |
Company Code | Company code to which an employee belongs on the time period selected in the report |
Country of the company | Country of company where the employee has his employment contract |
Calendar | Time dimensions available: Day, Month, Year, Year/Month |
Division (Entity) | Division (former entity) to which an employee belongs on the time period selected in the report |
Employee NR (NS) Employee PERN | Employee payroll number |
Employee status | Active, Active Leave, Inactive Leave Dormant, reported No Show Terminated, Inactive |
Employment status | Valid for historical data - the period before 1 November 2020. Equivalent to the current dimension Employee status |
Employee sub-group grouping (Gr) | Identification of employee by:
The employee sub-group grouping is a grouping definition of the employment type. |
Location Grp (Site) | Employee’s site |
Person ID | Unique identifier code for an employee. EC number. (person name available in the text option for this dimension) |
User Name | User account name (to access system/tool) |
4.2 General Data/Calculations
Please find bellow specifics dimensions for Time Management HR report:
| Dimension | Definition |
Absence Group | First level of grouping of absenteeism types: Health and safety; Organization linked; Other Absences; Strife; Worker Rights. |
Reporting Time Type | Second level of grouping of absenteeism types. Example: Accident at work; Sickness; Compensation time; Furlough; Strike; Other Leaves; Vacations |
Att./Absence type | Detail of type of absenteeism. Example: Marriage leave; Personal Day; Maternity Leave; Parental Leave; Annual Leave; Sick Leave; Sickness |
Job Family (Sub Dom) | Old Sub domain of the Job Hierarchical Structure. This field is outdated. In Employee Central this sub domain was merged with the Functional Area (domain) and it’s now called Job Function. |
Organizational Unit | Department assigned to the employee in Euhreka |
4.2 Process Detail
4.2.1. Report/Process Definition
| Domain | Human Resources (HR) |
|---|---|
| Application | BW Time management Query |
| Provider | CPHRPT |
| Existing Documentation |
4.2.2. KPI's/Calculations/Indicators
Indicators available:
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|---|---|
5.0 Non-functional Descriptions
5.1 Usability
as per standards
5.2 Regulatory Compliance
GDPR compliant. Report that contain confidential data but no sensitive data.
5.3 Security
- Only authorised Users be able to access data.
- Data are not yet split between SCO or ECO. The report contains both companies data.
5.4 Performance
as per standards
5.5 Reliability
as per standards
5.6 Scalability
Historical report, no small enhancements will be performed and no new access except for new joiners in HR domain.
5.7 Compatibility
as per standards
5.8 Availability
as per standards
5.9 Refresh of the Data
Daily refresh