1.0 Overview
This group of reports aims at reaching absenteeism information; the information is organized by Absence group, Reporting Time Type and Absence types. With this report we can have the detail per employee/absence/date. Historical data starts in 2017.
Reports for all workforce type: cadre and non-cadre. Only for Country part of Payroll system.
Key user profiles: HR - HR People services team Managers |
Target Users: HR and managers |
VERSION | DATE | MODIFIED BY | DESCRIPTION |
0.01 | 30.10.2023 | Emma Glasson | Initial draft |
|
2.0 Business Process
Below you will find the procedures for each of the activities you can perform on the Time App as HR:
Change and/or cancel a Leave of Absence
How to perform a Leave of Absence
Management of Delegation
TimeKeeper Management
3.0 Application Feature Overview
| Reports | Definition | Prompts | BW Workbook Query | Query Technical Name |
|---|---|---|---|---|
| Absences detail per day | Report with the detail absences by each day. | Functional roles Calendar Year/Month
| n.a | BW_QRY_CPHRPT002_0001 |
| Absences detail per day - Furlough | Report based on the detail per day, but filter by the furlough absences. | n.a | BW_QRY_CPHRPT002_0002 | |
| Employee Absences | Report is similar to the previous ones, but with more information. In this you will be able to find the absenteeism rate, and other measures not available in the previous reports. | n.a | BW_QRY_CPHRPT003_0002 |
mandatory field
4.0 Functional Specification
4.1 General Data/Calculations
Please find bellow general dimension, commun to all BW HR reports:
| Dimension | Definition |
Company Code | Company code to which an employee belongs on the time period selected in the report |
Country of the company | Country of company where the employee has his employment contract |
Calendar | Time dimensions available: Day, Month, Year, Year/Month |
Division (Entity) | Division (former entity) to which an employee belongs on the time period selected in the report |
Employee NR (NS) Employee PERN | Employee payroll number |
Employee status | Active, Active Leave, Inactive Leave Dormant, reported No Show Terminated, Inactive |
Employment status | Valid for historical data - the period before 1 November 2020. Equivalent to the current dimension Employee status |
Employee sub-group grouping (Gr) | Identification of employee by:
The employee sub-group grouping is a grouping definition of the employment type. |
Location Grp (Site) | Employee’s site |
Person ID | Unique identifier code for an employee. EC number. (person name available in the text option for this dimension) |
User Name | User account name (to access system/tool) |
4.2 General Data/Calculations
Please find bellow specifics dimensions for Time Management HR report:
| Dimension | Definition |
Absence Group | First level of grouping of absenteeism types: Health and safety; Organization linked; Other Absences; Strife; Worker Rights. |
Reporting Time Type | Second level of grouping of absenteeism types. Example: Accident at work; Sickness; Compensation time; Furlough; Strike; Other Leaves; Vacations |
Att./Absence type | Detail of type of absenteeism. Example: Marriage leave; Personal Day; Maternity Leave; Parental Leave; Annual Leave; Sick Leave; Sickness |
Job Family (Sub Dom) | Old Sub domain of the Job Hierarchical Structure. This field is outdated. In Employee Central this sub domain was merged with the Functional Area (domain) and it’s now called Job Function. |
Organizational Unit | Department assigned to the employee in Euhreka |
Specific focus on Absence Group and Reporting time type :
4.2 Process Detail
4.2.1. Report/Process Definition
| Domain | Human Resources (HR) |
|---|---|
| Application | BW Time management Query |
| Provider | CPHRPT |
| Existing Documentation |
4.2.2. KPI's/Calculations/Indicators
Indicators available for Absences detail per day report :
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|---|---|
| Abs. / Att. Days | ||
| Abs. / Att. Hours | ||
| Absence days | Number of days that an employee is absent for the time period selected in the report | |
| Absence Hours | Number of hours that an employee is absent for the time period selected in the report | |
| Calendar Days | Number of days in a period. Not specific working days. | |
| Number of Spells | Continuous periods of absence | |
| # of employees absent | Number of employees with absences |
Indicators available for Absences detail per day - Furlough report :
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|---|---|
| Abs. / Att. Days | ||
| Abs. / Att. Hours | ||
| Absence days | Number of days that an employee is absent for the time period selected in the report | |
| Absence Hours | Number of hours that an employee is absent for the time period selected in the report | |
| Calendar Days | Number of days in a period. Not specific working days. | |
| Number of Spells | Continuous periods of absence | |
| # of employees absent | Number of employees with absences |
Indicators available for Employee Absences report :
Indicatores/KPI's | Definition | Calculation/Extraction of data |
|---|---|---|
| Absence days | Number of days that an employee is absent for the time period selected in the report | |
| Absence Hours | Number of hours that an employee is absent for the time period selected in the report | |
| Abs. / Att. Days | ||
| Abs. / Att. Hours | ||
| Plnnd Days w/o Hols | Number of Planned Days - without holidays | |
| Plnnd Hours w/o Hols | Number of Planned Hours - without holidays | |
| Calendar Days | Number of days in a period. Not specific working days. | |
| Number of Spells | Continuous periods of absence | |
| # of employees absent | Number of employees with absences | |
| # of employees | ||
| Sickness hours | Number of Hours due to Sickness. when dimension : reporting time type = sickness | |
| Sickness rate (%) | % of Sickness share in total Absences | |
| % of Employees with absences | % of Employees with absences | |
| Sickness > 30 days (%) | ||
| Sickness < 30 days (%) | ||
| Absenteeism rate (%) | Absence rate (Absence Hours) / (Planned working hours w/o Hols) for the period selected in the report. Note: In analysis excel the absenteeism rate considers all the Absence Groups for a better self service. In People at Solvay the absenteeism rate excludes the “workers rights”. | |
| Res. Planned Working Hours/Month | Planned working hours per Month |
5.0 Non-functional Descriptions
5.1 Usability
as per standards
5.2 Regulatory Compliance
GDPR compliant. Reports that contain sensitive data.
5.3 Security
- Only authorised Users be able to access data.
- Data are not yet split between SCO or ECO. The report contains both companies data.
5.4 Performance
as per standards
5.5 Reliability
as per standards
5.6 Scalability
Historical report, no small enhancements will be performed and no new access except for new joiners in HR domain.
5.7 Compatibility
as per standards
5.8 Availability
as per standards
5.9 Refresh of the Data
Daily refresh, 21:00 CET